Letter to Undergraduates (from Office of the Registrar)

Dear Prospective Graduate:


Congratulations on your upcoming graduation! To make your commencement ceremony an impressive and unforgettable event, you are asked to very carefully read all of the following information.


During the ceremony, university marshals will lead the candidates to the stage where the names will be called, a degree cover given, and congratulations offered by Chancellor Robin G. Cummings. Candidates will be asked to stand while the Chancellor confers the degrees. Diplomas will be mailed no later than June 2019 after the Spring semester grades are processed and diplomas have been printed. You will receive an email to your bravemail.


Honor cords for Summa Cum Laude, Magna Cum Laude, Cum Laude will be distributed to the bachelor’s degree candidates from Brave Central. Those undergraduate students tentatively receiving any of these honors have been contacted by email. Honors qualification requirements listed below.


If you are a part of any campus organizations, please check with the directors to see if they have cords or sashes for commencement.


All candidates for degrees are encouraged to participate in the commencement ceremony. However, if you choose, you may request permission to graduate in Absentia. Further in the email is the absentia card that must be submitted along with a check for $3.50 for postage no later than May 1, 2019 to the following address:


Mrs. Charlotte Schmidt

Registrar’s Office

UNC Pembroke

P.O. Box 1510

Pembroke, NC 28372



If you have questions concerning any of the above information, please contact the appropriate office.



Also, your name will be listed on the Registrar’s Page under commencement information within the next week. Please check here for the spelling of your name. Any changes that need to be made must be done by completing the name change form and providing either Driver’s License or Social Security card with the correct name. This form can be found under Forms on the Registrar’s Office page.



Charlotte Schmidt

Graduation Manager



2019 Spring Commencement

May 4, 2019 at 9 a.m.



·         When and where will the ceremony start?

The Spring Commencement will be held at 9 a.m. on Saturday, May 4, 2019 at the Bell Tower Quad on the UNCP campus. 


·         When, where, and how do I line up?

      You will line up alphabetically by degree and by school in the main gym in the Jones Health and Physical Education Center between 7:30 a.m. and 8:30 a.m. UNCP staff will be there to assist you. You will also receive correspondence from various offices that will give you information. Be sure to read all correspondence from all campus offices carefully so you will know what you need to do. PLEASE BE ON TIME, AS ALL CANDIDATES MUST LINE UP ACCORDINGLY.  There will not be a place to store jackets, purses, or other items. Please give to family members if you can. The gym is inaccessible after commencement begins.


·         Where do I get my graduation tickets?

You may pick up your tickets from the Registrar’s Office in Lumbee Hall (except for April 19th). The last day to pick up tickets is Wednesday, May 1. Please do not expect your tickets to be available after this date.


·         How many tickets can I get?

You will receive eight (8) tickets. We recommend that you plan your list of guests using this number. The amount is determined by the number of graduates and the seating capacity of the facility used.


·         Can I have my tickets mailed to me?

Yes. You can request your tickets to be mailed by sending an email from your bravemail address to graduation@uncp.edu. NOTE: We are not liable for lost tickets through the mail. If you do not receive your tickets we cannot guarantee replacements. The last day to request tickets to be mailed will be April 22nd to allow time for them to arrive. Any requests after this date will be denied.


·         Can someone pick up my tickets for me?

Yes, with an email from your bravemail address or a signed letter. Please indicate the person’s full legal name picking up the tickets on your request, and also have them to bring a picture I.D. with them.


  • Where do I get my cap and gown?

Cap and Gown will be available for pickup in the UNCP Bookstore. They will not be available after graduation. Please contact the Bookstore at 910.521.6222 about how to have your Cap and Gown mailed to you or if a family member or friend can pick it up. Generic graduation announcements and graduation accessories will be available after Grad Finale.


·         What time do guests need to be here?
The Quad will open for guests at 8 a.m. on graduation day. All guests should be seated no later than 8:45 a.m.

·         Will handicapped seating be available for guests?

Yes.  Please inform Dr. Nicolette Campos, Acting Director of Accessibility Resource Center, by calling telephone number 910.521.6695, located in the D.F. Lowry building that handicapped seating will be needed. Also, inform the Marshals when you arrive for graduation.


·         Do children require tickets?

Yes, unless they are small enough to be held for the entire ceremony. If they require a seat, they must have a ticket.


·         What should I wear?  There is no official dress code; we trust that you will dress appropriately. Gowns must be zipped up during the ceremony. Also, prospective graduates will walk from the Auxiliary Gym to the Quad, across the bridge. Please be mindful of footwear for walking on potential uneven paths and boards.


·         Do we walk across the stage individually?

Yes. When your name is called, you will walk across the stage and receive your diploma cover with an alumni certificate.


·         When do I get my actual diploma?

Your actual diploma will be mailed to you in June after final grades have been processed and you have been cleared for graduation. Diplomas are not mailed to students who have financial holds until the hold is taken care of and removed. You must contact the Graduation Clearance Team to inform us when the hold is removed if it is after commencement. Paying online does not remove the hold. You must still inform the appropriate department to have the hold removed.


·         How long does the ceremony last?   About two (2) hours.





Please contact the Graduation Clearance Team (GCT) at graduation@uncp.edu for any other questions.


onors Information


Graduating seniors may be considered for honors and will be recognized at commencement if they have earned a Grade Point Average (GPA) of at least 3.400 in 45 semester hours of course work in residence at UNCP by the beginning of the last semester of their senior year.  All course work attempted, including quality hours from other institutions and repeated hours will be included in the calculation of the cumulative GPA for determining the particular honors designation awarded. We cannot make exceptions to this University policy.

The honor designations are:

Summa Cum Laude (With Highest Distinction) is awarded to students with a GPA of 3.850 or higher.

Magna Cum Laude (With High Distinction) is awarded to students with a GPA of between 3.700 and 3.8499.

Cum Laude (with Distinction) is awarded to students with minimum GPA of 3.400.


The final official honors determination is done after graduation. This final honor designation will appear on your diploma and transcript.


Undergraduate Line up is in the Main Gym in the Jones Center [176]. You will walk from the Jones Center to across the Jones Bridge to behind the Livermore Library [40] for the ceremony. If there is someone who does not have a ticket but would like to watch the ceremony live streamed, they may sit in the Chavis University Center [209] during the ceremony. There is a reception afterwards.