Letter to Undergraduates (from Office of the Registrar)

Congratulations on your upcoming graduation! To make your graduation ceremony an impressive and unforgettable event, you are asked to carefully read all of the commencement information below and share it with family/friends that you are inviting to the event.


During the ceremony, university marshals will lead the candidates to the stage where the names will be called, a degree cover given, and congratulations offered by Chancellor Robin G. Cummings.  Candidates will be asked to stand while the Chancellor confers the degrees. Diplomas will be mailed no later than June 2020 after the spring semester grades are processed and diplomas have been printed.


Honor cords for Summa Cum Laude, Magna Cum Laude, and Cum Laude will be distributed to the Bachelor’s degree candidates during Grad Finale on March 16 and 17. Those undergraduate students who qualify for honors at commencement will be contacted by email before Grad Finale. If you cannot pick up your cord at Grad Finale, you may pick it up afterward in the Registrar’s Office, or request that it be mailed to you by emailing graduation@uncp.edu from your Bravemail account. Please include the mailing address for the cord.


All candidates for degrees are encouraged to participate in the commencement ceremony. However, if you choose, you may request permission to graduate in Absentia.

The Absentia Form can be emailed to graduation@uncp.edu or submitted along with payment for $3.50 for postage no later than May 1, 2020 to:

Charlotte Schmidt

Registrar’s Office

UNC Pembroke

P.O. Box 1510

Pembroke, NC 28372



If you have questions concerning any of the above information, please contact the Registrar’s Office.


Commencement Information



When and where will the ceremony begin?
The Spring Commencement will be held at 9 a.m. on Saturday, August 8, 2020, at the Bell Tower Quad on the UNCP campus. 


When, where, and how do I line up?
You will line up alphabetically by degree and by school/college in the Main gym in the Jones Health and Physical Education Center at 7:30 a.m. Please be sure to know which School/College (College of Arts and Sciences, School of Education, School of Business, or College of Health Science) your degree and major falls under. If you are not sure, please ask. This will ease any confusion during line-up.

UNCP staff will be there to assist you.  You will also receive correspondence from various offices that will give you information. Be sure to read all correspondence from all campus offices carefully so you will know what you need to do.


Where do I get my graduation tickets?

You may pick up your tickets from the Registrar’s Office in Lumbee Hall starting March 18, 2020, if you did not attend Grad Finale. The last day to pick up tickets is May 4. Please do not expect your tickets to be available after this date.


How many tickets may I get?

You will receive eight (8) tickets.  We recommend that you plan your list of guests using this number.  The amount is determined by the number of graduates and the seating capacity of the facility used. If there are extra tickets, an email will be sent out on August 7, 2020. Please note there is no guarantee additional tickets will be available, and they will be distributed on a first-come, first-served basis.


Can I have my tickets mailed to me?

Yes.  You must make your request via an email from your Bravemail address to graduation@uncp.edu. Please allow time for mailing and returning. Please include the address to which you wish them to be mailed. No tickets will be mailed after April 24, 2020. They must be picked up in person after this date.


Can someone pick up my tickets for me?

Yes, with your written and signed permission. This can be emailed to graduation@uncp.edu from your Bravemail account. Please indicate the person’s full legal name picking up the tickets. They will be required to present a picture I.D.



I, Full Legal Name, Banner ID, give permission for (Full Legal Name of designee) to pick up my tickets for me.




Where do I get my cap and gown?
Caps and Gowns are available for pick up in the UNCP Bookstore starting March 23, 2020, if you did not attend Grad Finale. They will not be available after graduation. You may also have your cap and gown mailed to you after Grad Finale if you do not wish to attend. Here is the link for the order:
Cap and Gown Order Form

Please note these will not ship until after Grad Finale once inventory has been verified.


What time do guests need to be here?
The Quad will open for guests at 8 a.m. on graduation day. All guests should be seated no later than 8:45 a.m.

Will handicapped seating be available for guests?

Yes.  Please inform Dr. Nicolette Campos, Director of Accessibility Resource Center, by calling 910- 521-6695 that handicapped seating will be needed.  You may also email arc@uncp.edu. Also, inform the Marshals when you arrive for graduation. Tickets will be stamped for those who need Accessibility seating.


Do children require tickets?

Yes, unless they are small enough to be held for the entire ceremony.  If they require a seat, they must have a ticket.


What if my family member doesn’t have a ticket? The UC lounge will be available for those family members or friends who do not have a ticket but wish to watch the commencement streamed live. The ceremony will also be posted on the UNCP YouTube page. Extra chairs are not allowed, due to pathways that must be set up.


What should I wear?  Graduates are expected to wear attire appropriate for a formal commencement exercise.  Gowns must be zipped up during the ceremony.


Do we walk across the stage individually?

Yes.  When your name is called, you will walk across the stage and receive your diploma cover. You will shake hands with the Chancellor, receive your cover with alumni certificate, and take a picture. Then you will move on to shake hands with the Provost and Deans.


When do I get my actual diploma?

Your actual diploma will be mailed to you in June after final grades have been processed and you have been cleared for graduation. Email notification will be sent to those who have been awarded their degree.


How long does the ceremony last?   Approximately 2-3 hours.



Please contact the Graduation Clearance Team (GCT) at graduation@uncp.edu for any other questions.  


Additional Graduation Tips:


  1. Have you repeated a course? Did you complete the Replacement of Grade form?


This is not an automatic process, as each student has a different amount of grade replacements that they can use, based on transfer work.


 Transfer or Readmission Hours

Maximum Hours for Replacement

0-23 hours

15 (or 12 if entry after Fall 2013)

24-51 hours


52-89 hours


90 or more


Candidate for a second Bachelor’s Degree



If you did not do a grade replacement, both grades count towards your GPA. If you have already completed the course a second or third time, be sure to also complete a grade replacement form to remove the first attempt from your GPA. (It will remain on your transcript but indicated it has been repeated and replaced). You cannot replace a grade from one course with a grade from a different course.
If you are repeating a course this semester, please submit the Replacement of Grade form by the end of the semester. Grade replacements may not be completed after your degree is awarded.


  1. Are you completing courses at another college to transfer back?


You must submit your final transcript as soon as possible to be reviewed. Missing transcripts past the deadline will result in your graduation date being moved to Summer 2020. An email with the final date will be mailed out in April. Also, a Request for Transfer Credit should have been submitted before you signed up for the courses. If you did not already complete the form, you will need to submit this as soon as possible to the Registrar’s Office. Any grades below a C will not be eligible for transfer or if you have attempted the course at UNCP already.


  1. Business Administration and Accounting students with catalog years 2014 or later:

Your passport program must be completed in order to be eligible for graduation. Your Passport Program must be completed by May 11. If not, your graduation date will be changed to Summer 2020.