Tips for Advisors

Quick Advising Reminders

This sheet was created by advisors in The Center for Student Success to assist advisors on campus with new policy changes and a list of resources.

  1. Freshman Seminar- In fall 2016 the grade requirement for UNV 1000 was taken off. In previous years students had to receive a C or better in the course for it to count towards graduation. At this time students are only required to retake the course if they receive an F.
  2. Transfer Students
    1. Any transfer student with 29 transfer credit hours or less is required to take freshman seminar (UNV 1000) or transfer seminar (UNV 1060).
    2. UNV 1060-This is a course similar to freshman seminar for transfer students. Any transfer student can take the course.
      1. Transfer students with less than 30 transfer credit hours can take this course in place of freshman seminar (UNV 1000).
  3. Probation Students- Students with a cumulative GPA below a 2.0 are on academic probation.
    1. Students are required to complete a success contract with the Center for Student Success, failure to complete the contract or the assigned provisions they will be dismissed from UNCP.
    2. They are only allowed to take up to 13 semester hours, each semester they are on probation.
    3. A first time probation student is required to take UNV 1100- Strategies for Success (3 credit hours).  There is an online section for distance education students.
    4. If students have taken UNV 1100 they are required to attend academic success workshops and complete study hall hours that semester.
      1. Distance education students are required to complete Student Lingo videos in place of the academic workshops and study hall hours.
    5. Students with a 1.499 and below GPA are required to attend appointments with Striving Towards Academic Recovery (STAR) program. 
      1. Distance education students can set up phone appointments with a STAR counselor.
  4. Special Readmission Policy- Any former UNCP student who was academically dismissed, suspended, or placed on academic probation at the end of his/her final semester and has not attended UNCP for a period of two (2) academic years may apply for readmission under the Special Readmission Policy.
    1. Students are eligible once they have received a 2.0 in their first 12 credit hours after readmission.
    2. Students can only apply for this policy once.
    3. If a student opts into this policy they cannot use grade replacements in future semesters.
    4.  If a student qualifies for special readmission all grades below a C will be dropped from their GPA but will still show on transcripts.
    5. Students must maintain a minimum of a 2.0 cumulative GPA failure to meet this GPA will result in a 2 semester suspension.
  5. Course Withdrawals- After the drop/add period a student must complete the course withdraw form to receive a W in the course. This form must be complete by the instructor, the student and the advisor. The deadline for a withdrawal is the last day of the first week of classes after mid-term grades (usually right after fall and spring break).  Below is a table of the credits hours a student is limited to withdrawing from based off of their transfer hours.

Transfer Hours

Maximum Withdrawal Hours

0‑23 hours

15

24‑51 hours

12

52‑89 hours

9

90 or more hours

6

Candidate for Second Bachelor's degree

6
  1. Withdraw for extenuating circumstances- The Associate Vice Chancellor for Enrollment may approve withdrawal from a course or courses at any time without academic penalty if serious extenuating circumstances, such as serious illness, exist. Unsatisfactory academic performance does not by itself constitute an extenuating circumstance. 
    1. Withdrawal under these circumstances will not count toward a student's withdrawal limit.
    2. In addition, the following conditions apply:
  1. a WX will be recorded on the transcript;
  2. the course(s) will count as attempted hours;
  3. the course(s) will not count in tuition surcharge calculations;
  4. the course(s) will not count in GPA calculation;
  5. the course(s) are subject to all Financial Aid and SAP rules and calculations.

Students denied a request for the grade of WX may appeal to the Provost or designee whose decision will be final.

  1. Withdrawing from the University (see the Registrar’s website)

A student cannot fully withdraw during the add/drop period on Braveweb they must complete the withdraw form, this applies to fall, spring and all summer terms. 

  1. Course Repeats
    1. Original and repeat courses must match and both be taken at UNCP.
    2. No substitutions are allowed.
    3. Students may repeat a course twice, after that must have approval of the department chair.
    4. All grades will be used to compute a student’s quality point average unless a student utilizes a grade replacement.
    5. Most recent grade earned will be used to meet graduation requirements.
  2. Grade replacements-Must follow the course repeat policy, including all courses having to be taken at UNCP.
    1. Students can only grade replace a course one time.
    2. Decisions for course grade replacements are irrevocable.
    3. Please refer to the table below for the number of grade replacements a student has depending on their term of entry and transfer credit hours.

Transfer or Readmission Hours Accepted as of Fall 1994

Maximum Hours for Replacement

0‑23 hours

15 or 12 (based on entry date)

24‑51 hours

12

52‑89 hours

9

90 or more hours

6

Candidate for Second Bachelor's degree

6

 
  1. Calculating SAP Percentage (ratio of attempted vs completed)
    1. To calculate a student’s SAP for financial aid purposes you should refer to their transcript and divide their overall earned hours by their overall attempted hours.

(Earned overall/Attempted overall)

Campus Resources: