Relaxation of Attendance



    1. Attendance is an essential component of post-secondary education. As such, 
      students are expected to comply with class attendance policies. It is the 
      responsibility of each instructor to notify classes at the outset of each course 
      of the attendance requirements to which each student must adhere. 

    2. The University recognizes that there may be times when a student cannot 
      attend class because of disability-related reasons. 

  2. POLICY 

    1. The Office of Accessibility Resource Center may recommend  a relaxation 
      of attendance for students determined to be eligible for such services 
      by the Documentation Review Committee. Once recommended, it is up 
      to the professor to determine how such an accommodation will be 
      implemented in that particular class and must indicate on the
      instructor-student contract how flexible attendance will be met 
      for that class and professor.


    2. If the instructor wishes to be exempt from a flexible attendance 
      recommendation an email or letter must be sent to the ARC service
      provider to take back to the Documentation Review Committee (DRC) 
      for deliberation.  Once the DRC has met and upheld the recommendation 
      or recommended another modification to the attendance policy,
      the ARC service provider and instructor will work together to determine 
      if attendance is an essential element of the course in which the 
      relaxation is requested and what accommodations might work for 
      that particular instructor and class. 

      1. Questions to ask during the interaction between the 
        ARC service provider and the instructor include, but are not limited to: 

             2.2.a.1.  Is there classroom interaction between the instructor and students and among the 
                           students themselves designed to meet learning outcomes that cannot be completed 
                           outside of the classroom environment?

             2.2.a.2.  Do student contributions in class constitute a significant component of the learning 

            2.2.a.3.   Does the fundamental nature of the course rely upon student participation as an 
                           essential method for learning?

             2.2.a.4. To what degree does a student’s failure to attend class constitute a significant 
                          loss to the educational experience and attainment of learning outcomes of 
                         other students in the class?

2.3.A relaxation of attendance policy does notmean a relaxation of course requirements.

2.4.Students are required to fulfill all course requirements and evaluation standards as 
      specified in the course syllabus.

2.5.Students who are approved for this accommodation are expected to meet with their 
      ARC service provider to discuss the determination of reasonable attendance 
      accommodations for individual classes and meet with instructors to discuss 
      approved attendance adjustments for that particular class. For emergencies or 
      unexpected absences, contact should be made with the instructor as soon as 
      possible to discuss the possibility of any make-up work and/or to verify the 
      reason for the absence.

2.6.Instructors are encouraged to contact the Office of Accessibility Resource Center 
      if it is believed that disability-related absences have become excessive and 
      beyond the approved relaxed attendance accommodation.

2.7.Accommodations are notretroactive.

2.8. As with all accommodations, a Relaxation of Attendance Policy is recommended 
       on an individual, case-by-case basis. The implementation of this accommodation 
       is determined by the course instructor and ARC service provider.

2.9. If a student is out of class for an extended period of time due to reasons beyond
       the student’s control, it is the responsibility of the student to provide any substantiating 
       documentation when required to the office of Disability Support Services.  The ARC 
       service provider will work with instructors in determining the reasonableness of 
       extended absences accommodations on a case-by-case, class-by-class basis. 
       Notification of this determination will be provided to the student by the ARC service provider.