As with an individual student’s alleged conduct violations, incidents involving student organizations are investigated, dismissed when unfounded or adjudicated as needed through the student conduct process. All correspondence for conduct cases involving student organizations will be directed through the president, on-campus advisor and the appropriate supervising department. Specific details about the disciplinary process for student organizations can be found in the Student Handbook, pages 68-70.
When a student organization is found responsible for a policy violation(s) there are specific disciplinary sanctions that have been developed for these instances. More information on what these sanctions are appears on pages 81-83 of the Student Handbook.
Student Organization Disciplinary Process
When the Office for Campus Engagement and Leadership or Office of Student Conduct receive information that a student organization has allegedly violated university policies or local, state or federal law, the director of Student Conduct shall investigate the alleged violation.
A cease and desist order for all organization operations may be issued, if necessary, by the Office of Student Conduct in collaboration with the Office for Campus Engagement and Leadership.
After completing a preliminary investigation, an allegation may be dismissed or a pre-hearing providing information on the Conduct Hearing Board process is conducted.
The student organization will complete a pre-hearing interview with the director of Student Conduct or their designee prior to the CHB hearing. During this meeting all organization rights, responsibilities and procedures will be explained.
A written notice of the date, time and place of the hearing forwarded to the accused organization president, the organization’s on-campus advisor and to the appropriate supervising department over the organization. The organization representatives may review of all available information, documents, exhibits and a list of witnesses that may testify against the student organization. All names and personal information redacted in order to protect the witnesses and/or victim(s).
In accordance with North Carolina General Statute §116-40.11, students and student organizations at UNC Pembroke who have been accused of a violation of disciplinary or conduct rules may be represented by a licensed attorney or a non-attorney advocate during any disciplinary procedure except in the case of an Academic Honor Code violation. A student organization is provided the same expectations as an individual student.
During the CHB hearing all members of the student organization executive leadership may be present for the CHB hearing at the discretion of the Office of Student Conduct or the Office for Campus Engagement and Leadership.
The student organization representatives have a choice to elect not to appear at the hearing. The hearing shall be conducted in the student organization’s absence.
If the student organization is held responsible by the CHB, an appropriate sanction will be determined.
After the completion of the hearing, the accused student organization, the Office of Student Conduct and the appropriate supervising department (Office for Campus Engagement and Leadership, etc.) shall each be given a copy of the decision. All sanctions provided to a student organization will be communicated to the appropriate national/international office (if applicable).
A student organization has a right of appeal to the Conduct Appeal Board (CAB) and then to the chancellor or their designee.
All charges for alleged Code of Conduct violations occurring one week prior to exams and going through exam week and during summer sessions will be heard by the CHB during the next fall/spring semester.
Please refer to pages 68-70 of the Student Handbook for additional detailed information about this process.