Dear Residential Students:

The Office of Housing and Residence Life would like to welcome you to campus and your new home. We are pleased to have you as part of our community and excited to have the opportunity to work with you.

On-campus student housing is an integral part of the overall college experience. It is our hope that this will be a productive and exciting year for you. Our goal is to provide you with a comfortable living environment that is conducive to both living and learning. With collaborative cooperation and support, we will be successful in accomplishing this goal. We encourage you to utilize residence life and housing services should they become necessary. Other resources available to you include, but are not limited to, the Center for Student Success, Counseling and Psychological Services, Student Health Services, and Campus Police.

Live-in staff members are available to assist you 24 hours a day, seven days a week. If you need anything, please feel free to call on your Resident Advisor, Community Director, or the staff in the main office. A staff listing is located on our web site.

We hope that you enjoy your stay with us and we wish you the very best in your educational endeavors. If there is anything we can do for you as a resident of UNC Pembroke, please let us know.

Freshmen & Sophomore students at UNCP are required to reside on campus during their first two academic years as members of the University. Attendance during MayMester, Summer Sessions, summer program at UNCP or programs at other institutions do not apply toward the fulfillment of this requirement. For purposes of this requirement, a freshmen or sophomore residential student is defined as: any student (incoming or transfer) who will not be 21 years of age prior to August 1st of the initial enrollment year and who is registered for a course load of 6 credit hours or more. A student who transfers to UNCP during the spring semester with fewer than 12 hours of credit and falling within the age and course load requirements listed above will be subject to these guidelines as well. AP College credit or Dual Enrollment credits will not apply toward the fulfillment of this requirement.

Students subject to this requirement may request a housing waiver if they meets certain criteria (documentation will be reviewed on a case-by-case basis). A student must complete a “FRESHMEN AND SOPHOMORE RESIDENCY REQUIREMENT WAIVER APPLICATION” and submit to the Housing Coordinator in the Office of Housing and Residence Life. A student requesting a waiver should submit the form by the deadline of June 30 for students beginning the fall semester and November 30 for students beginning in the spring semester. A copy of the waiver form may be obtained from the forms section of the Housing & Residence Life website.

The review committee will render a decision based in the information provided. The student may appeal to the Director of Housing. The decision of the Director of Housing is final and conclusive. The only issue to be considered in any appeal at any level is whether or not the individual’s appeal request fits the criteria listed above.

Freshmen & sophomore students who meet the residency requirement, but do not submit a Housing Agreement or who are not approved to be exempt from the requirement will automatically be assigned on-campus housing. The student will be required to pay room and meal charges for the academic year to satisfy the residency requirement.

Click here for complete information on the University of North Carolina at Pembroke Freshman and Sophomore Residency Regulation.

The first year of college for all students should be an enjoyable experience filled with plenty of opportunities to get involved and meet new people. The First-Year Experience also known as the Freshman-Year Experience is a program designed to help students prepare to successfully transition into and through their first year of college. FYE programs have both academic and co-curricular components. The First Year Residential Experience program is intended to connect and engage students living in first year residence halls. The goal of FYRE activities and events is to help enhance the freshman experience and have a positive impact on retention.

Visit www.uncp.edu\FYRE for more information

The Office of Housing and Residence Life offers residential students the opportunity to be part of a community that is clean, safe and respectful; a community that is interactive and conducive to academic, educational, and social development.

The department provides qualified staff to help meet the needs of residential students, as well as, a comprehensive programming component. Students who become actively involved in their community will discover a variety of programs and activities to complement their educational pursuits and enhance their on-campus living experience.

The Office of Housing and Residence Life is a department within the division of Student Affairs.  The main office is located on the first floor of Belk Hall and the telephone number is 910.775.4253. Inquires relative to housing assignments should be directed to our Housing Coordinator at 910.521.6228.

Community Director

Currently the department employs six Community Directors. The Community Director is a full-time live-in professional staff person who supervises the Resident Advisors. The Community Director is available to assist individual residents with developing their personal, academic, and social skills. This is done through educational and social programming, role modeling, providing resources and referral information, and developing community living based on consideration for others and the regulations and policies set forth by the University of North Carolina at Pembroke. The Community Director is also responsible for upkeep of the facility, working closely with Facilities Operations.

Resident Advisors

Our Resident Advisors are full-time undergraduate students who have been selected because of their personal qualities and skills. Resident Advisors have been trained in such skills as crisis intervention, paraprofessional counseling, and conflict mediation. Resident Advisors are resource people who can assist you with where to go for information and with any questions or problems that might arise. The residence life staff is dedicated to making the buildings “community” oriented.

The University of North Carolina at Pembroke (UNCP) is dedicated to maintaining a healthy work and learning environment. UNCP values the individual rights as well as the well-being of all its faculty, staff, and students. On occasion a conflict arises between personal rights and community interests, because smoking is such an issue of contention.

North Carolina law allows universities to regulate smoking at properties owned or leased by a state university. All buildings owned or leased by UNCP, including our residence facilities, have been smoke free for several years now.

Smoking receptacles have been removed from building entrances and relocated wherever possible outside of a 100 foot perimeter around each building.

This policy applies to all University visitors, students and employees – including faculty, non-faculty, staff and student employees. It is the responsibility of every member of the University community to conduct oneself in compliance with this policy.

Once housing records are complete and all students who wish to live on campus have been assigned, an opportunity is available for students to change rooms and/or roommates.

During the academic year, students may request to change rooms and/or roommates at the beginning of each semester. Please note that there is a grace period at the beginning of the semester before a room change will be made. This is to allow time for roommates to make a good faith effort to resolve differences and for the University to assess its housing needs. No resident shall be granted permission to change his/her room assignment without having a Roommate Agreement on file in Roompact and authorization from the Housing Coordinator in the Housing Office. Coordination with the Community Director(s) for the facilities involved is also required.

Once authorization for a room change has been granted, a student obtains a Room Change Request Form from the main housing office in the Belk Hall and is issued a key to their new assignment. Students must return the room key from the assignment they are vacating within 24 hours or they will be required to pay the lock replacement fee ($50).

Students desiring to change rooms/roommates after the room change period has ended must meet with their respective Community Director and participate in a mediation process. Any student who changes rooms without prior approval will be charged a $25 administrative fee.

Students who have received approval to change assignments at the conclusion of the fall semester must complete their move prior to leaving campus for the semester break.

The dates for each semester’s Room Change Period will be announced by the department as soon as they are determined.

The University reserves the right to consolidate rooms to ensure full capacity when vacancies occur and may move students to another room when such consolidation becomes necessary. Requests to honor specific roommate, room, or hall assignments are not guaranteed. Residents whose roommate did not enroll for the semester must adhere to the consolidation policy.

To assist students with understanding the department’s consolidation policy, the Office of Housing and Residence Life has established the following procedure:

1. For many students, having a roommate enhances their residential experience. If you need assistance in identifying a compatible roommate, please contact your Community Director.
2. Students who do not obtain a roommate may accept the room as a single and agree to pay the single room fee. The student should understand that the single room is for the current semester and is not guaranteed for the next semester. A form to obtain the room as a single may be obtained from the Housing Office in Belk Hall.
3. Students who do not chose the single room option should understand the University reserves the right to consolidate rooms to full capacity. A student who chooses this option may have to move to another room and/or must keep their room in “move-in ready” condition so a new roommate can be assigned. Students that chose this option may not change the agreement later during the semester.

All room changes must be completed within three (3) calendar days after notification to consolidate.

Twice per semester, the staff will conduct health and maintenance inspections of the resident’s rooms. The inspection is to be coordinated by the Community Directors and Resident Advisors. The Community Director will announce through email the day(s) and time(s) during which the inspections will be conducted at their facility. Since it will take longer to conduct an inspection in some rooms than in others, a specific time for each room cannot be established.

 

Health and maintenance inspections are not intended to be a violation of privacy. The following procedure has been established:

• The staff member will knock on each door and announce their name, position and intent.
• If the student(s) are present, the staff will conduct the inspection.
• If the student(s) do not respond:

 

Community Directors and/or Administrative Support Associates will send out an email notification/reminder to your building listservs regarding exterminator visits to your residential communities 24-hours prior to their scheduled arrival. This is in addition to any additional signage or intercom announcements you are currently using to notify your residents.

 

ALL staff members assisting with inspections should utilize the following knocking/announcing protocol prior to entering a room/apartment/suite (even if the door is open).

 

• (3 quick knocks), (announce name, position and purpose), (3 quick knocks), exterminators, (3 quick knocks), Housing…. “keying into the room” to conduct the inspection,
• Additionally, ALL staff members conducting inspections should utilize the (3 quick knocks, /announcing procedure prior to entering a different part of the apartment or suite (i.e bathrooms)

• The staff member will open the door and conduct the inspection,
• The staff member will leave notice that the inspection was conducted,
• The staff member will lock the door at the conclusion of the inspection

 

During the inspection, the staff will conduct a visual inspection for:

1. Items that will attract ants and other insects such as:

• Uncovered or unsealed food or beverage containers,
• Empty food or beverage containers that need to be discarded,
• Unwashed dishes,
• Dirty sinks, toilets and showers

2. Illegal appliances such as:

• Electric frying pans
• Open coiled appliances (ex. toasters, toaster ovens)
• Gas and electric grills
• Charcoal grills, oil lamps
• Electric or kerosene heaters

3. Unauthorized pets
4. Other Items

• Fabric and/or paper touching ceiling lights or any lights
• Overloaded circuits and the condition of extension cords
• Items that block egress form the room
• Damage to and/or misuse of University property

5. Permitted items include:

• Hot pots
• Crock pots
• Hot plates
• Coffee makers
• Tea makers
• Air popcorn poppers
• Microwaves (with the exception of Belk and North Halls)

 

In the apartments, use of cooking appliances is permitted in the kitchen area, but must be attended to and monitored when in use. Microwaves in student rooms (excluding Belk and North Halls) and in common areas must be attended to and monitored when in use. In addition, cooking with deep fat cookers and cooking with grease are prohibited in the residence hall rooms.

Items such as: irons, hair dryers, curling irons, hair straighteners, and electric curlers should not be left unattended when in use.

 

Staff members are not to uncover anything without the permission of the resident unless:

• The item is partially exposed to note a violation.
• The covered item is connected to an electrical outlet.
• The order is that of an apparent violation.

 

During inspection periods, rooms/apartments will be inspected for health and maintenance concerns as well as cleanliness of toilets, sinks, showers, tubs and stoves where applicable along with sanitary concerns as identified in this handbook and the UNCP Student Handbook. A room that does not meet the acceptable health, maintenance, and sanitary standards will be re-inspected within 48 hours. Students who do not comply or who have damage to their area will be documented on an incident report.

During periods of inclement weather, there may be certain periods of time that it is necessary for the University to be closed or class schedules altered. On the day(s) when the University is closed or schedule revised, that decision will be made, if practicable, by 5:30am. Such a decision will be communicated to local radio and television by that time. For the latest information, please utilize the Emergency Notification Hotline at 910.521.6888 or visit the website here.

The announcement will be communicated to radio and television stations in the vicinity. No such report means that classes are to be held as scheduled. Announcements may take one of several forms: (1) classes are suspended, but offices will remain open, (2) classes are suspended and all University offices are closed, or (3) class schedules have been altered.

The Director of University Communications and Marketing or designee will make the notification to the various media outlets. Campus Police will also be notified and they will notify the Community Directors. The Community Directors will then notify the Resident Advisors and the residential students.

Know the Terms

Hurricane Intensity: In use since 1975, the Saffir/Simpson scale classifies storms as Category 1-5, based on barometric pressure, sustained wind velocity, and storm surge. A Category 1 is the least destructive, whereas a Category 5 is catastrophic.

Each year many college students across the nation are victimized by crime. The most effective protection is COMMON SENSE! You can reduce the risk of crime significantly by keeping room and car doors locked, by recording the serial numbers of valuables, and by not walking alone at night. You should also ask Campus Police about engraving a drivers’ license number on valuables. This greatly increases the chance of recovering property, should it be stolen. Campus Police patrols the residence halls and apartments regularly. If you see a crime in progress, or other suspicious activity, call Campus Police at 910.521.6235. Any emergency should be reported to Campus Police in addition to the Resident Advisor and Community Director on duty.

All non-emergency maintenance requests (ex. burned out lights, dripping faucets.) should be submitted to the housing website at uncp.edu/housing (through the Submit a Work Request link at the bottom of the page) or reported to a Housing and Residence Life staff member. If you are unable to contact a staff member, contact the Housing Office between the hours of 8:00am - 5:00pm Monday through Friday at 910.775.4253 or 910.521.6228.

Emergency maintenance requests should be reported IMMEDIATELY to the Community Director on duty or Campus Police. Emergencies can include but are not limited to: leaks, running water, broken door locks, power outages, no hot water, no A/C, or no heat.

Please remember that Housing staff are authorized to enter all residence hall rooms and apartment units to make repairs no earlier than 9:00am. This authorization also applies to non-requested repairs and preventative maintenance.

Residents are responsible for the proper care of their rooms. Residents will be charged for any damage to their room beyond reasonable use and wear. Do not attempt to adjust, alter, or tamper with any mechanical or electrical equipment, or any existing electrical/television cable wiring.

Residents having overnight guests should have the advance permission of roommates and are required to inform the Community Director for the facility. Guests must be of the same sex; opposite sex overnight visitation is not allowed. Guests visiting on campus may stay up to two nights. Guests approved to stay longer than forty-eight hours must pay the overnight guest rate. Payment is made at the Housing Office, located on the first floor of Belk Hall. Any overnight guest who has not properly made payment and/or notified the Community Director will not be allowed to remain on campus.

The University visitation policy allows for three guests per resident. The policy must be observed for safety reasons in the event of a necessary evacuation. Should you have questions regarding this issue, do not hesitate to contact a staff member or the Office of Housing and Residence Life.

• Notify Campus Police (910.521.6235).
• Campus Police will notify the Pembroke Rural Fire Department.
• If you should discover a small fire (e.g. waste can) and have no doubts as to your ability to extinguish it with a nearby fire extinguisher, sound the fire alarm, follow procedure (see #1 & #2 above) and try to extinguish it. Then evacuate the building immediately.
• Evacuate the building! Get yourself out and warn others as time permits! Residents are to be a minimum of 150 feet from the building. The following are the designated evacuation procedures and areas established for each housing facility:

Belk & North Halls

• Residents evacuate the building using alternating stairwell exits to avoid congestion in the stairwell
• Residents on the 6th, 4th and 2nd floors exit using the south side stairwell
• Residents on the 5th and 3rd floors exit using the north side stairwell
• Residents evacuate the building using the emergency doors located off the north and south stairwells
• Residents proceed across the street and congregate between the D. F. Lowry Building and Mary Livermore Library

Cypress Hall

• Residents evacuate the building using alternating stairwell exits to avoid congestion in the stairwell
• Residents on the 2nd and 4th floors exit using the north side stairwell
• Residents on the 1st, 3rd and 5th floors exit using the west side stairwell
• Residents congregate across the road at the lawn area behind Village Apartments Building 500

Courtyard Apartments

• Residents evacuate the building using the stairwells located at the ends of the building
• Building 1000 - Evacuate to the volleyball court and basketball court
  Building 2000 - Evacuate to the volleyball court and basketball court
  Building 3000 - Evacuate to the grass area near the maintenance garage.
  Building 4000- Evacuate to the grass area near the maintenance garage.
  Building 5000- Evacuate to the grass area near the maintenance garage.
  Building 6000- Evacuate to the grass area near the maintenance garage.
  Building 7000 - Evacuate to the grass area near the maintenance garage.
  Building 8000 - Evacuate to the grass area in front of building 7000
  Building 9000 - Evacuate to the grass area in front of building 7000
  Building 10000 - Evacuate to the basketball court

Oak Hall

• Residents evacuate the building using alternating stairwell exits to avoid congestion in the stairwell
• Residents on the 2nd floor exit using the east side stairwell
• Residents on the 3rd and 4th floors exit using the south side stairwell and exit
• Residents congregate in the lawn area between the University Center and the Jones Health and Physical Education Building

Pine Hall

• Residents evacuate the building using alternating stairwell exits to avoid congestion in the stairwell
• Residents on the 2nd floor exit using the east side stairwell
• Residents on the 3rd and 4th floors exit using the west side stairwell and exit
• Residents congregate in the area between the south side of Pine Hall and north side of West Hall

Village Apartments

• Residents evacuate the building using the stairwells located at the ends of the building
• Building 100 residents proceed and congregate to the parking lot behind their units
• Building 200 residents proceed and congregate to the parking lot in front of the community building
• Building 300 residents proceed and congregate to the parking lot in front of the community building
• Building 400 residents proceed and congregate to the parking lot in front of the community building
• Building 500 residents proceed and congregate to the parking lot in front of the community building

• Await arrival of the Campus Police and the Pembroke Rural Fire Department, outside, away from the building. Go to the designated safe location. Communicate the nature, extent, and location(s) of the emergency, if known, to arriving emergency personnel.
• The Fire Department will inspect the premises.
• Await the “all clear” signal from emergency officials prior to re-entry.
• Make sure to inform the Community Director and Resident Advisor if any fire extinguisher equipment was used or fire detection equipment was damaged as a result of the emergency situation, even if a staff member was present at the time of the emergency. This will assist with equipment replacement.
• Contact the Community Director, Resident Advisor, or the Housing Office if you have questions relative to a fire or other emergency situation that may exist in your area.

It is very important that you stand away from the buildings and parking lot entrances so that emergency vehicles will have clear passage.

• Prohibited: Electric Scooters or hoverboards, electric frying pans, open coiled appliances, gas and electric grills, charcoal grills, oil lamps, electric or kerosene heaters, deep fat cookers, air fryers, and cooking with or extracting of hot grease are prohibited in the residence hall rooms.
• Permitted: hot pots, crock pots, hot plates, coffee makers, tea makers. Items such as irons, hair dryers, curling irons, hair straighteners, electric curlers should not be left unattended when in use. Microwaves in student rooms and in common areas must be attended to and monitored when in use
• Items such as irons, hair dryers, curling irons, hair straighteners, electric curlers should not be left unattended when in use.
• Use UL approved electric power strips with 6 outlets, rated 15 amps with attached circuit breaker. Keep electric power strips away from water and primary travel areas. Never chain electric power strips together. Never run electric cords under carpet or rugs or through doorways; damage can occur to the cords creating a fire hazard.
• The number and type of electrical appliances used directly impacts the safety and convenience of all residents. As appliance usage increases, power outages may result. Avoid use of multiple outlet type adapters or “octopus” attachments on existing wall outlets. Use good judgment when using electrical appliances in the bathroom and other areas where water is present. Avoid the likelihood of electrical overloads and the risk of electric shock in these locations.
• Open flames (such as candles and incense) are prohibited.
• Storage of combustible materials is prohibited.
• Halogen lamps are prohibited.

The University reserves the right to: (a) to enter any room/apartment for the purpose of inspection, maintenance, or repairs; (b) to enter any room/apartment without notice to, or permission of, the resident thereof for the purpose of (1) inspecting for illegal drugs or narcotics and (2) inspecting for firearms, explosives, weapons, or any substances, materials or goods that may constitute a danger to persons in the residence halls or where their possession is a breach of the Housing Agreement, of the standards and regulations of the University, or the laws of North Carolina; (c) to enter any room/apartment when there is reason to believe that the occupants are in serious physical or psychological danger or distress. Such entry and inspection, however, should be made only when the University has reasonable cause to believe that such items or circumstances exist.

The University does not assume any obligation or liability for loss or damage to items of personal property, which may occur in its buildings or on its grounds, prior to, during or subsequent to the terms of the Housing Agreement. This includes, but is not limited to, damage, loss, water damage, fire, theft, flooding, etc. No interruption of utility services, heating, and cooling shall be deemed as an eviction or disturbance of students’ use of facilities or render the University liable for damages unless the University willfully refuses to supply said services without cause or excuse. The student is strongly encouraged to carry insurance for protection against such losses and claims.

Each resident will be issued only one room/apartment key. If the resident loses the key, promptly notify the Community Director or Resident Advisor. For security reasons, lost keys require replacement of the lock and key. A maintenance request form will be submitted to the Housing Office. The cost for a lost key ($50) must be paid prior to the completion of the work request.

           

The following policy and procedure has been established to address students that become locked out of their room:

• If you are locked out of your room/apartment for any reason, contact the Community Director. The staff will unlock your door (key-in) for you.
• You will be allowed (2) key-in per semester.
• Subsequent lockouts occurring between the hours of 8 a.m.-5 p.m., Monday-Friday, will result in the resident being directed to the Housing Office to sign-out a loaner key.
• Lockouts occurring between 5 p.m.-12 a.m. weekends, or special circumstances lockouts will be handled by the Community Director. Residents who have exhausted their two (2) courtesy key-ins will be required to complete 5 hours of community service for each key-in. Community Directors will determine the nature of the community service and track its completion. Residents who do not complete the required number of community service hours will not be keyed in for subsequent lockouts.
• Campus Police should be contacted to handle lockouts occurring between the hours of 12 a.m.-8 a.m.
• Residents will be requested to show the key within 24 hours of being locked out. If unable to produce the issued room key, it is assumed that the key is lost and the Community Director will submit a request to have the lock and key replaced at the expense of the resident.

Living in on-campus student housing and with others is exciting, and can be challenging as well. As a resident, you have the freedom to be “yourself” and to explore the richness that a collegiate experience has to offer. You will make choices about what you do, who you associate with, and how you will contribute as a member of your new community.

UNCP has developed community standards that provide a framework to help residents succeed in a community living environment. Learning how to live in and contribute positively to a community takes personal effort and time. Our housing and residence life staff is here to assist in your adjustments to campus life.

As a member of the community, you agree to abide by and support its standards. The staff will work with residents to affirm a positive living and learning experience and will enforce these standards when necessary. A student whose actions are disruptive, abusive or compromises the safety and security of residents will be held accountable for their behavior. Repeated or serious violations of the Code of Conduct could result in the termination of the student’s housing agreement. Living in on-campus student housing affords you many opportunities and UNCP hopes you will take advantage of them.

General Guidelines

In addition to providing useful programming opportunities, the staff is responsible for holding residents accountable to UNC Pembroke’s policies and regulations. It is important for you to be familiar with the information found in the Student Handbook and the Code of Student Conduct. These policies and regulations were designed with the best interests of the entire community in mind.

1. Quiet hours are in effect from 10pm to 9am, Sunday through Friday, and from 1am to noon, Saturday and Sunday. Round-the-clock quiet hours will be observed during exam week. Courtesy hours are any hours of the day that are not quiet hours. Students are urged to use common sense when it comes to their noise level during courtesy hours. Violations of courtesy hours or quiet hours could place a student in the position of being dismissed from on-campus student housing. Interpretation of the Quiet Hours and Courtesy Quiet Hours policy shall be made by the staff using the following criteria:

   Students should be able to sleep and study in their rooms undisturbed by the noise of others. When quiet hours are in effect, noise originating in student rooms shall not penetrate beyond the confines of their room. When noise originates outside of a student room (hallways, lounges, lobbies, etc.) the noise shall not penetrate into student rooms, study areas, or other common areas. When courtesy hours are in effect, noise, whether originating inside or outside of a student room, shall not be heard more than two doors away. At no time should noise from a student room permeate to the outside of the building.
    

2. The residence halls, Courtyard Apartments and Village Apartments are operated by the University to provide convenient, comfortable, and congenial quarters for students. Courtesy, respect for others, and a sense of personal responsibility on the part of residents are needed to attain this purpose.
3. Such courtesies as knocking before entering a room and respecting “Do Not Disturb” signs should be observed.
4. The use of University housing facilities is restricted to residents. It is the obligation of each resident to report immediately any unauthorized visitors.
5. Loitering around on-campus housing facilities after visitation hours have expired is prohibited.
6. No one is to approach residence hall and/or apartment windows from the outside at any time.
7. Residents may not move from one room to another without written authorization (i.e. a Room Change Form) from the Office of Housing and Residence Life.
8. University furniture may not be taken from the location to which it is assigned and placed in another location. Administrative fee: Twenty-five dollars ($25) for each piece of furniture moved.
9. All state laws pertinent to the possession and consumption of alcoholic beverages are enforced.
10. Window screens should not be removed from the windows in any residence facility.
11. Games, such as baseball and football, should be played in designated areas and not within the residential facility or within100 feet of any building.
12. Laundry equipment is for the use of and may be used by residents only.
13. Bed linen, towels, and wash cloths will be provided by the residents.
14. Residents having overnight guests should have the advance permission of roommates and are required to obtain approval from the Community Director on duty. Overnight guests of the opposite sex are prohibited. Guests visiting may stay up to two nights. Guests staying longer than forty-eight hours are required to pay the overnight guest rate.
15. Whenever a student misplaces, loses, or has his/her room key stolen, a replacement fee of $40 will be assessed to change the lock and issue new keys.
16. An administrative fee of $50 will be assessed for any act of vandalism. This fee will be in addition to any cost for repairs or replacement and any disciplinary action.

Visitation Policy

The visitation policy for on-campus student housing creates a structure for residents to bring guests into their rooms. Students residing on-campus are expected to view their academic responsibilities as their primary goal; therefore, studying takes preference over socializing in student residences on weekday nights. On the weekend when fewer classes are scheduled, a greater amount of leisure time and social or non-academic activities are usually more prominent. The guidelines for visitation are grounded in the academic schedule and are designed to help balance a student’s responsibilities with individual and group needs.

All residents are responsible to escort their guest(s) at all times while the guest(s) remains in the facility and to inform their guest of all University policies and regulations. Hosts are responsible for the behavior of their guest(s), for any damages incurred, and for the adherence to all University policies and procedures. Three guests per resident will be allowed unless permission is granted by a Community Director. Students and their guests are responsible for using the restroom appropriate for their gender. Public restroom facilities are located in the main lobby or Community Buildings of each facility.

The hours of visitation for Belk Hall and North Hall on Sunday through Thursday shall not exceed 10am through midnight and 10am on Friday and Saturday through 2am on Saturday and Sunday. Twenty-four hour visitation is permitted in the lobby and first floor lounge areas. Hallways, stairways, and upstairs lounges/study rooms are not considered twenty-four hour visitation areas.

Visitation for the Village Apartments, Courtyard Apartments, Cypress Residence Hall, Pine Residence Hall, and Oak Residence Hall is open visitation. Open visitation implies that any restrictions are determined by room-, suite-, and apartment-mates according to each other’s rights and needs. Respect for the wishes and well-being of those you live with is more important than someone’s desire to have guests.

Like most opportunities at the University, visitation is not a right but rather a privilege; as such, it may be suspended at any time for violations of policies or modifications imposed if a student’s rights are being compromised. Visitation privileges may be suspended administratively by the Office of Housing and Residence Life or by a judicial officer as a result of disciplinary action.

Incident Report/Documentation

The following procedure has been established to provide guidelines for the Residence Life staff when responding to incidents that violate the housing guidelines. A Resident Advisor will respond to a general violation (quiet hours, excessive noise, visitation, etc.) and make the student aware of the violation. The RA will give a courtesy warning reminding the student of the policy for his/her particular violation. Prior to leaving the resident, the RA will make the student aware that they will be documented and of the consequence for a subsequent violation.

For subsequent violations (Code of Conduct, Housing Guidelines, etc.), the RA will inform the student that the incident is being forwarded to the Community Director for adjudication. Following this, a student involved in another violation will automatically be referred to the Director of Housing and Residence Life.

Campus housing is a privilege and not a right. The University will terminate a student’s Housing Agreement when their behavior is disruptive or when actions are abusive to the facilities. Violations which compromise the safety and security of residents will result in exclusion from the residence facilities and termination of the Housing Agreement. Termination of the Housing Agreement is not disciplinary in nature but is an administrative function consistent with providing safe and comfortable accommodations to all residents. However, termination of the Housing Agreement does not preclude disciplinary action by the University for violations of University rules, nor does it preclude civil or criminal proceedings in the courts where such action is appropriate.

Any appeal of the Director’s decision to terminate the Housing Agreement must be made to the Vice Chancellor for Student Affairs, whose decision shall be final. The Vice Chancellor decision will be based upon the merits of each individual case.

Learning to live in close quarters with a person you do not know very well can be trying. The challenge for you and your roommate is to create an atmosphere in your room that promotes studying, relaxation, sleeping, privacy, and respect for each other’s personal needs and property. If you can meet these challenges you will be on the way to developing a deep friendship. All of the above are more likely to happen if the two of you communicate openly and listen willingly. Start by becoming acquainted with each other’s backgrounds, attitudes, habits, and moods so you will know what to expect of each other. The questions on this page will help facilitate sharing. Keep in mind that your roommate is not going to be a carbon copy of you. There will be differences. You will both need to...

• Begin by getting to know your roommate as a person: Hometown? Career goals? Talents? Hobbies? Likes? Dislikes?
• Will alcohol be allowed in the room?
• What about guests dropping by? How often? How late? Weekend visitors?
• What time do you go to sleep and get up? Are you a heavy or light sleeper?
• How much do you study? When do you study? How quiet does the room have to be for you to be able to study?
• What kind of music do you prefer? How loud? Can you use headphones?
• What temperatures do you like the room? How neat and clean do you want the room?
• How do we decide who cleans what and when?
• Which items of your property are OK to borrow? Which are off-limits?
• How will we set up the room? What about food in the room? Do we share?
• Listen to your roommate. Try to understand how your roommate feels.
• Realize there is no perfect roommate. Concentrate on making this roommate relationship work.
• Take accurate messages.
• Appreciate your roommate. Praise, respect, and courtesy are the foundations for any positive relationship. Never take your roommate for granted.
• Do not let little things build up. Talk about minor things when they happen rather than waiting for “the last straw!”
• Avoid being judgmental. You are not your roommate’s keeper.
• Be ready to compromise. Set the tone for solving a problem instead of complaining.
• Discuss issues directly with your roommate rather than voicing them to others.
• Ask your Resident Advisor for advice. They are trained to help mediate conflicts.
• Also, make sure to fill out a Roommate Agreement

Staff Intervention

In situations where there is a dispute or conflict between/among residents, those residents are encouraged to work together to resolve that issue. In cases where residents are unable to resolve the issue together, staff can assist in mediating the dispute.

The student housing setting is not conducive to the presence of animals; therefore, the university prohibits animals with the exception of freshwater fish, service animals and approved emotional support animals.

Additional information regarding animals under the American Disability Act and Fair Housing Act protection can be found at the UNCP’s Accessibility Resource Center website.

Aquariums under ten gallons are permitted and are limited to one per room. During extended holiday hours, power may be shut off which could affect heating and lighting in student rooms. Violations of this regulation will result in the resident documented. The student will be subject for the expenses incurred for the room in violation and the adjoining rooms in the event that the exterminators are contacted. The Animal Control Board will be contacted to remove the animal if a student continues to violate this policy.

The university’s alcohol policy permits students of legal age to possess or consume alcohol only within the confines of their residence hall room and apartment unit.

The Housing Office has established an aggressive program to control unwanted ants, roaches, and bugs in and around the residence halls.

An extermination company sprays within the buildings on the following schedule:

1st Wednesday of each month	North, Belk, Pine, Cypress
1st Thursday of each month	Village, Oak
3rd Wednesday and Thursday of each month	Courtyard

Procedure:

• Please be advised, effective immediately, all Community Directors and/or Administrative Support Associates should plan to send out an email notification/reminder to your building listservs regarding exterminator visits to your residential communities 24-hours prior to their scheduled arrival. This is in addition to any additional signage or intercom announcements you are currently using to notify your residents.
• Resident Advisors will notify students they are expected to provide exterminating personnel access to as much floor and wall space as possible. Personal rugs and/or carpet should be turned up and away from the walls. Area must be free of dust accumulation on the floor for spraying to be effective.
• The Community Director and Residence Life Staff are expected to accompany the exterminators throughout the hall. (Other university personnel who may accompany the exterminators must also adhere to this procedure.)
• ALL staff members assisting with exterminators should utilize the following knocking/announcing protocol prior to entering a room/apartment/suite (even if the door is open).
  • (3 quick knocks), (announce name, position and purpose), (3 quick knocks), exterminators, (3 quick knocks), Housing….keying in
  • Additionally, ALL staff members assisting with exterminators should utilize the (3 quick knocks, /announcing procedure prior to entering a different part of the apartment or suite (i.e bathrooms)
• To expedite the spraying process, university personnel must unlock rooms prior to the exterminator entering the rooms. However, entrance to the unlocked rooms must be visible to university personnel at all times.
• If an occupant of the room is not present when the exterminator has concluded, the room door will be locked as personnel leaves.