As we begin a phased approach to returning employees to campus, please carefully review the safety guide available below.
The information contained has been developed as a guide to help us know the appropriate self-care measures necessary to protect ourselves and each other.
For questions specific to your area, please contact your supervisor or manager for additional details.
Updated work and leave provisions from the UNC System are available upon logging into Braveweb.
Prior Campus Guidance Messages
Guidance May 8, 2020
Message to campus May 8, 2020
Faculty and staff:
On Tuesday, May 5, Governor Roy Cooper announced that our state will move into Phase 1 of the COVID-19 recovery plan beginning on Friday, May 8, at 5 p.m. which will likely extend through May 22 depending on public health data and trends across the state.
While the statewide “stay at home” order effectively remains in place, certain restrictions will be modified or reduced to allow for more commercial activity and some activity previously deemed “non-essential” will now be allowed.
Today, the UNC System issued additional updates on employee work and leave provisions that extend the existing guidance in place until further notice. Therefore, the governor’s new order does not substantially change UNCP’s operations.
Employees should continue working remotely wherever possible, and we will continue to limit the number of faculty and staff on campus to prevent the potential spread of COVID-19. Employees who have been directed by their supervisors as necessary to support key and essential operations should continue to report to campus.
Attached you will find an updated explanation of existing operational guidance. More information, teleworking forms and previous guidance are available at uncp.edu/ncov.
Despite the unique challenges this semester has brought, we have stood strong, supported one another and moved our university forward. Thank you for all you continue to do. I will look forward to seeing you all on campus again soon!
Robin Gary Cummings, MD
Guidance April 29, 2020
Message to campus April 29, 2020
Faculty and staff:
This morning we received updated guidance from the UNC System Office regarding work and leave provisions beyond April 30 giving each campus added flexibility in determinations on operating status in some key areas.
As you know, last week the Governor extended the stay-at-home order through May 8. To comply with this order, UNC Pembroke will similarly be extending our current operational status through this same date as well with subsequent guidance expected soon regarding plans beyond this date. While the majority of the existing guidance will continue, we are making a few minor adjustments in consultation with the UNC System office. Below you will find some highlights from the updated guidance and an attachment with more details and instructions.
I am deeply appreciative of all you are each doing to continue providing an exceptional experience to our students. As we wrap up this eventful semester, I feel a debt of gratitude to the effort each of you has put in to make sure our students’ success is at the forefront of all we do. I am looking forward to seeing you all back on campus this fall to welcome home our students and beginning to return to our normal operations as soon as it is safe to do so.
Thank you again for all you do for our university and community.
Robin Gary Cummings, MD
Employees are encouraged to continue current teleworking arrangements through May 8. Updated teleworking agreements should be completed and submitted to the Office of Human Resources no later than May 4.
SPECIAL PAID ADMINISTRATIVE LEAVE—TEMPORARY AND PERMANENT EMPLOYEES
Special paid administrative leave for all temporary and permanent employees not able to telework will be extended through May 8. Please refer to the original provisions for the administrative leave available in the attachment.
SPECIAL PAID ADMINISTRATIVE LEAVE—STUDENT EMPLOYEES
Concurrent with the last day of classes and the end of existing student employment contracts, special administrative leave provisions for students will end on April 30.
FAMILIES FIRST CORONAVIRUS RESPONSE ACT (FFCRA) LEAVE PROVISIONS
The Families First Coronavirus Response Act (FFCRA) provides up to two weeks of Emergency Paid Sick Leave to all active employees (both permanent and temporary) and provides an Expanded Family & Medical Leave (FML) benefit for employees who need to care for their child whose school or place of care is closed (or childcare provider is unavailable) due to COVID-19 related reasons. For more information on utilizing this benefit, please refer to the attached document
COVID MANDATORY ON-SITE EMPLOYEES
Mandatory on-site employees will NOT receive added compensation after April 30 for hours required to be worked at a designated university worksite other than their personal residence, and that such on‐site work is required; off‐site (teleworking) hours will not be subject to these added special compensation provisions. In lieu of employees carrying compensatory time balances, the university has received special permission to offer a one-time cash payout for hours earned during the month of April to be paid out in May.
Guidance: March 19, 2020
Message to Campus, March 19, 2020
As COVID-19 continues to spread across our country, we are seeing a dramatic shift in the way we are conducting daily life to slow the spread of the virus. The situation is evolving quickly, and all UNC System institutions have been instructed to significantly reduce all operations on our campuses. Protecting the health, safety, and well-being of our campus community is our first priority but we also must continue to provide an uncompromisingly exceptional experience to our students, even under these circumstances.
We want to take this opportunity to provide you additional guidance regarding teleworking and the special leave provisions in place for COVID-19.
Following the UNC System directive to significantly reduce campus operations and services, only those operational units considered to be essential to maintain basic and critical functions of the university and to maintain the safety of our students who remain in university housing will continue to be staffed on-site. Many of our in-person, non-essential services will move to a virtual, teleworking environment or be minimally staffed.
For this COVID-19 issue, the UNC System has changed the definition of mandatory employee to those who are directed by their supervisor to report to work, at a designated university worksite other than their personal residence, at specific dates and times. It is possible that an employee will have a portion of duties that are on campus and can fulfill the remainder of their duties remotely.
Beginning March 23 and until further notice, only mandatory employees under this new definition who need to report to work on campus should do so. All non-mandatory employees — including temporary employees and student workers — will continue to be assigned work and will be expected to work remotely to the fullest extent possible.
Supervisors are responsible for designating mandatory employees, and for assigning and tracking their non-mandatory employees’ remote work. To be clear, these changes do not remove an employee’s responsibilities to complete their work assignments. The work of our university must continue uninterrupted.
Mandatory and non-mandatory employees — including temporary employees and student workers — who cannot work remotely for either of the following reasons will receive paid administrative leave until March 31 for the period of time they are unavailable to work.
- Because of childcare or eldercare needs due to COVID-19-related school and facility closings, or
- Because their position duties cannot be performed remotely and no alternate remote work is available or feasible.
Employees who are sick due to symptoms of a cold, flu or COVID-19 or who are caring for a dependent with such symptoms will receive paid administrative leave for any time lost through March 31. Additionally, there are no special compensation (compensatory “comp” or overtime) provisions for mandatory employees in effect at this time.
This guidance, which is provided by the UNC System, is effective immediately through March 31 and will be revisited as the situation evolves. Please contact the Office of Human Resources for additional questions regarding this guidance.
Supervisors will be responsible for managing teleworking and work provisions for employees. Please consult directly with your supervisor and leadership for additional guidance on your assignments.
I want to reiterate again my appreciation for each of you for your patience and commitment to ensuring the mission and operations of our university continues, as we navigate these unprecedented times.
Robin Gary Cummings, MD
Helpful Documents and Downloads