SOCIAL WORK PROGRAM
Serving Our Community since 1982


The Field Experience Handbook
2006 - 2007 Edition
Copyright: UNCP Social Work PROGRAM

* Many faculty members were responsible for making major contributions to the development of The Field Experience Handbook. They include: Debra H. Branch (2006) Sherry L. Edwards (2004), Frederick H. Stephens, (1999), Greta Hawthorne (1997, 1996; 1995); Greta Hawthorne & Stephen M. Marson (1994); Stephen M. Marson & Cheryl E. Waites (1993-91, 1987-6); Stephen M. Marson, Cheryl E. Waites & Helen Robinson (1988); Stephen M. Marson (1985-4, 1981-79 [1st edition]); Stephen M. Marson & Darral Garner (1983); Eleanor A. Blakely & Von S. Locklear (1982).

Table of Contents

  1. History
  2. Social Work Mission at UNCP
  3. About The Advisory Board
  4. Fundamental Guidelines of the Field Work Experience
    1. Criteria for Selecting Field Agencies
    2. Objectives
  5. Entrance to and Completion of the Social Work Program
    1.  Getting "Field Ready"
    2.  The Field Selection Protocol
    3.  Transportation to and from Field Placement
    4.  School Social Work License in North Carolina (and Lateral Entry School Social Work)
    5.  Graduate School
  6. How Field Settings and Students are Selected
    1. The Interview Process
    2. Two Students at One Placement
    3. Liability Protection
  7. Grievance and Student Dismissal Procedures
    1. Grievance Procedure
    2. Student Dismissal Procedure
  8. Responsibilities of Student to the Field Work Setting
    1. Time Requirements
    2. Grading
    3. Field Work Journal
    4. Professional Integrity and Social Work Values
    5. Student Evaluation of Social Work
  9. Basic Principles of Field Placement
    1. Introductory Comments For Field Instructors
    2. Orientation for Field Instructors
    3. Criteria for Selecting Field Instructors
    4. Criteria for Selecting Field Agencies
    5. Tasks of Supervision
    6. Methods of Supervision
    7. Awards for Field Instructors
  10. Duties of Coordinator of Field Instruction
  11. Summary Statement
  12. References
  13. Appendix (Click here to download these forms for printing.)
    1. Activity Absence Application
    2. Annual Field Work Questionnaire
    3. CASW Code of Ethics
    4. Field Absence Form
    5. Field Setting Profile Form
    6. Field Visitation Form
    7. Lateral Entry: School Social Worker Performance Appraisal System
    8. Learning Contract
    9. NASW Code of Ethics
    10. Social Work Internships Agreement
    11. Student Evaluation of Field Placement
    12. Student Profile Form
    13. SWK 490 Mid Semester -- Student Evaluation Form
    14. SWK 490 Final -- Student Evaluation Form
    15. Waiver of Liability
    16. Request for Independent Study


 

History

The University of North Carolina at Pembroke (UNCP) is a constituent institution of The University of North Carolina and is a fully accredited member of the Southern Association of Colleges and Schools. The Social Work Program at UNCP has been granted full accreditation by the Council on Social Work Education (CSWE), which is the only agency that provides accreditation for Social Work Programs and is recognized by the United States Office of Education and Council on Postsecondary Accreditation. During the academic year 1993-4, the Council on Postsecondary Accreditation replaced the Council on Recognition of Postsecondary Accreditation.

Maintaining accreditation by CSWE is considered a high priority by the members of the Social Work Department, the UNCP Administration, and by the General Administration of The University of North Carolina. Accreditation adds to the prestige of the Social Work Program by demonstrating that national standards are met, which provides for graduates greater employment possibilities. Some social work positions are open only to graduates of CSWE accredited programs. Most social work employers will give preference to graduates of CSWE accredited programs.

UNCP was first established in 1887 by the Native Americans of Robeson County and the General Assembly of North Carolina, which appropriated $500.00 in order to open a "normal school for Indians." In the fall of that same year, the school opened with 15 students. The school's first name was the Croatan Normal School but soon was changed to the Indian Normal School of Robeson County. The institution has undergone many name changes, but on July 1, 1969, the General Assembly of North Carolina granted regional university status and the institution was given the name, Pembroke State University that was changed to The University of North Carolina at Pembroke (UNCP) in July 1996. Today, UNCP has a diverse population of approximately 5,600 students: 21% American Indian, 2% Asian, 23% Black, 3% Hispanic, and 51% White. The University has a rich cultural history of which the faculty and students of the Social Work Program are very proud.
 

Social Work Mission at UNCP

The practice of combining Sociology and Social Work is common throughout the nation, especially on smaller campuses. At UNCP, this practice was particularly appropriate because of the historical development of social work offerings by the Sociology Department since 1969.  The department changed its name in the Fall of 1983 from the Department of Sociology in order to raise the visibility of the Social Work Program on campus.  Thus, the Department was housed within the Department of Sociology, Social Work and Criminal Justice.  During 2004, growth in the Social Work Program warranted the additional positions of an Administrative Assistant and a full-time faculty member.  The Social Work Program officially became the Department of Social Work on July 1, 2005.  At present, there are six full-time faculty members and slate of social work practitioners that serve as adjunct faculty.

The Social Work Program emphasizes field work, which leads to a realistic appreciation of social work practice and provides the student with opportunities to apply the social work generalist theory under the supervision of a practicing social worker. These activities enhance social work employment opportunities.

The field experience is a cooperative relationship between local social service agencies and the Social Work Department. The local social service agencies play two vital roles:

  1. They provide meaningful educational experiences for social work students;
  2. They contribute to the social work curriculum by providing settings where the students may develop adequate practice skills as entry level social workers

An alphabetical listing of these agencies can be found in the University Library or Web Page.

The community surrounding UNCP is predominately tri-racial: 38% Native American, 25.1% Afro-American, 32.8% white, 0.3% Asian 4.9% Hispanic, Native Hawaiian and other Pacific Islander 0.1% and 2.3% other. While preparing for a career in Social Work, it is essential that the student becomes knowledgeable about various racial and ethnic groups within the community. Recognition of cultural differences and sensitivity to the development of "ethnic competence" in cross cultural interaction are integral components of the Social Work curriculum which subscribes to the "practice philosophy" suggested by the Black Task Force Report which includes consumerism and empowerment:

Consumerism is the accountability of the social work profession and its practitioners to the clients and the communities for effective, competent service. Empowerment is the responsibility of the social worker to aid clients and the community in developing the power to make decisions for themselves. The basic assumptions underlying consumerism and empowerment are that clients and the community have the right to effective service from society (consumerism), and the right to input, evaluation and criticism of these services (empowerment) (Hill, 1973, 9).

Another major theme students discover within the Social Work Program is associated with the rural environment. Since the University is located within a rural area, the social service agencies that have traditionally been a part of the field work component have a rural focus. Characteristically, this rural environment has had special problems associated with the delivery of social services. These problems are discussed theoretically in courses and experienced in the field work settings. The most effective manner for dealing with special problems associated with service delivery is the "Generalist Social Work Model." Thus, the Social Work Program sees the Generalist Approach as the centerpiece of field work and academic courses.

About the Advisory Boards

Students are encouraged to make an effort to meet members of the Program Advisory Board and the Field Advisory Board.  The Program Advisory Board consists of:

  1. seven social work practitioners from the local area;
  2. two students; and
  3. the Director of the Social Work Program (ex-officio).

 

This Board will help ensure that the social work program continues to move in a direction that compliments the program’s mission and the mission of The University of North Carolina at Pembroke.  The Board will also identify ways to evaluate the effectiveness of the Social Work Program.  The Board will:

 

Each member is asked to serve a term of one academic year.  Vacancies will be filled by the Director of the Social Work Program, who will elicit suggestions for new members from the current members of the Board, Social Work Faculty and Social Work Students.  The Director of the Social Work Program will act as a conveyor and facilitator the meetings.  He she/will call at least one meeting per academic year.

 

Field Education Advisory Board

 

The Social Work Program at The University of North Carolina at Pembroke initiated a Field Advisory Board in the Fall 2004.  The Field Education Advisory Board is composed of field agency representatives (to include program alumni), social work faculty, and student representatives.  The Field Coordinator serves as the chair of the committee.  The committee meets a minimum of two time per year and as needed to review and recommend policies to the Social Work Department in accordance with the accreditation standards of the Council on Social Work Education.

 

It is hoped the board will be instrumental in developing many aspects of the social work field program.  Some of the areas in which their participation will be helpful are:

 

Fundamental Guidelines of the Field Work Experience

Criteria for Selecting Field Agencies

Request for referrals and recruitment of effective field settings is a continuous process. Traditionally, initial contact with agencies is made via an informal process. After an initial contact is made and the agency director, staff member, social work student or other interested party has expressed an interest in the field work component, a representative from the setting is requested to complete the "Field Setting Profile Form". Based on the information recorded on the form, an interview is scheduled by the Coordinator with the setting representative in order to discuss selection criteria in order to accept or to reject the setting.

The selection criteria for field agencies are as follows:

  1. The agency is expected to provide an educational experience within the context of the Generalist Model of social work practice.
  2. The agency is expected to be willing and able to provide appropriate supervision and instruction.
  3. The agency is expected to support and to represent the student by attending the orientation meetings and the Symposium.
  4. The agency is expected to offer facilities to provide effective social work practice experience consistent with generalist practice.
  5. The agency is expected to complete evaluation forms and other documents in a timely manner.
  6. The agency is expected to be able to schedule two visits by the Coordinator per field work course and to consult with the Coordinator as necessary.
  7. The agency is expected to provide adequate space and facilities for the student's practice experience.
  8. The agency is expected to provide a field instructor with appropriate educational background and experience.

Field settings approved for student placements are listed in the "Field Selection Protocol" which can be found at http://www.uncp.edu/sw/protocol.html.

Objectives

The goals of field instruction are to provide the student with an opportunity to integrate theory with social work practice situations, to acquire marketable social work skills, to gain professional growth, to enhance employment capacities, and to develop professional values. The realization of these goals requires the professional expertise of the field work instructor and a sincere effort on the part of the student. The Coordinator of Field Instruction functions as a bridge between the theoretically based classroom instruction and the practical experience afforded by the field work setting.

The two field work courses (SWK 490 and SWK 491), are designed so that the social work intern is able to achieve the following objectives:

  1. To function as a social work Generalist in an entry level social work setting.
  2. To effectively use oral and written communication in a professional manner.
  3. To clearly articulate the mission, goals, and objectives of the field setting.
  4. To clearly articulate the inter-organizational systems and relationships (formal and informal) within the field setting.
  5. To use social work research literature to strengthen knowledge and skills in social work practice.
  6. To demonstrate competence in addressing diverse client systems including age, color, disability, ethnicity, gender, national origin, race, religion, sexual orientation and socioeconomic class.
  7. To demonstrate an understanding of the service delivery system of the field setting.
  8. To demonstrate beginning abilities in using systematic problem-solving approaches in work with client systems.
  9. To demonstrate the ability to use research techniques to evaluate practice interventions in the field setting.
  10. To demonstrate an understanding of the Code of Ethics and its implications in social work practice.
  11. To move from the role of student to entry level professional.
  12. To demonstrate an ability to apply/utilize the ecological systems theory as a means of problem conceptualization and intervention.
  13. To demonstrate computer usage skills as they relate to social work practice.
  14. To demonstrate an ability to utilize generalist skills in the field setting.
  15. To demonstrate a commitment to the profession.
  16. To demonstrate an understanding that certain populations or groups of people based on identified characteristics are at greater risk of social and economic deprivation.  These populations at risk include people of color, women, gay and lesbian persons as well as those distinguished by age, ethnicity, culture, class, religion, and physical or mental ability.

Getting "Field Ready"

Several mechanisms are employed to assure that social work majors are "field ready."   In SWK 200 Introduction to Social Work, students acquire their first taste of the atmosphere of agency interaction.  As part of SWK 200, students complete 40 hours of volunteer work.   The experience offers them an orientation into the functioning of social service agencies and instills the spirit of volunteerism (which is part of UNC-P Mission Statement).  Students complete projects in all of their course work that prepares them for field.  Thus, prior to enrolling in Swk 490 and 491, every student is well aware of what is expected of them by the Coordinator of Field Instruction, field agencies and field supervisors.

The final mechanisms to assure that social work majors are "field ready" are field work prerequisites. The prerequisites for SWK 490 Field Work and SWK 491 Integrative Seminar include:

  SWK 200 Introduction to Social Work
  SWK 245 Human Diversity & Populations at Risk
  SWK 345 Human Behavior & Social Environment I
  SWK 348 Social Welfare Policies & Social Justice 
  SWK 380 Social Work Practice I
  SWK 385 Social Work Practice II
  SWK 391 Understanding Social Research
  SWK 445 Human Behavior & Social Environment II
  SWK 450 Social Work Values & Ethics

  SWK 480 Social Work Practice III        

Throughout the curriculum and prior to field placement, students are encouraged to review their field placement options by reviewing the "Field Selection Protocol."  The Field Selection Protocol includes all the field settings have been approved to provide field experience for our students.  The Field Selection Protocol is used to assist students in locating agencies that offer volunteer experience.  In addition to the Field Selection Protocol, UNC-P offers a directory of "North Carolina Social Service Agencies."   This directory offers additional opportunities for volunteer work and gives critical insight into the job market.

Transportation to and from Field Placement

One of the most complex problems many students face in selecting a field placement is transportation.  Transportation is particularly problematic when a student does not have access to a car and lives on campus.  This problem has been partly solved.  Robeson County now has a public transportation system and students are encouraged to use it.   At the time of this writing, the transportation system is limited to Robeson County.  However, some bordering counties have public transportation that are linked to Robeson County.  This transportation system will open the door to a great deal more placement options for students.

The public transportation system is administered by the Lumber River Council of Governments (COG).  For more information regarding schedules and access, see the Coordinator of Field Instruction or call COG at 618-5679.  This number is subject to change.

School Social Work License in North Carolina (and Lateral Entry School Social Work)

The North Carolina Department of Public Instruction (NCDPI) has established two prerequisites for a BSW school social work license:

a) The NCDPI specifies a series of instructional objectives or competencies. A student can partially achieve these requirements by successfully completing SWK 354 School Social Work.

b) The NCDPI requires that students complete a minimum of 400 clock hours of field experience under the supervision of a School Social Worker with a State License.

These prerequisites are based on generalist social work practice responsibilities that are outlined by NCDPI and are found by clicking here.

Students interested in this type of state license are required to give notice in May of their Junior Year.

Graduate School

The Social Work Program's primary objective is to train students for entry level professional positions. However, the faculty are sensitive to students who express a desire to pursue a Masters degree--particularly the MSW. Students who are interested in obtaining the MSW should consult their academic advisor.  

 

How Field Settings and Students are Selected

Students in their Junior year are required to complete the Student Profile Form which can be found in Appendix XIII. The students are interviewed by the Coordinator of Field Instruction who utilizes the information to match student needs and interests to the field placement agency which is described within the Field Selection Protocol  found on the Social Work Program's web page (http://www.uncp.edu/sw/). The Field Selection Protocol includes a description of the field settings available to the Program.

Presently, the Social Work Department's field placement selection process is designed to permit students to select their own placements by ranking their particular areas of social work interest.  Students select three (3) agencies that they are interested in and give this information to the Coordinator.  The Coordinator then contacts each agency to determine if they are interested in student placement.  Once an agency has confirmed they are interested, the Coordinator contacts the student and informs them of the outcome.  Students are then able to contact the agencies and arranged for an interview prior to making the final selection. If the agency has never been used as a field site, the Coordinator meets with agency personnel to determine if the agency meets the Social Work Program's criteria.  A Field Setting Profile is then completed and information from this entered into the Field Selection Protocol listing on the web page.

The Social Work Department adheres to the NASW Code of Ethics.  Section 3.01 (c) discourages dual or multiple relationships between supervisors and supervisees.  Students will not be placed in an agency or under the supervision of a field instructor that would constitute a dual relationship.  As feasible, students are placed within close proximity of their county of residence.  Placements in agencies outside Bladen, Columbus, Cumberland, Hoke, Moore, Richmond, Robeson and Scotland counties will require special consideration by the Social Work Department. Students should direct written request to the Coordinator of Field Instruction.

The Interview Process

The interview process serves the following functions:

  1. To assist the student in learning the functions and expectations of the field setting.
  2. To give agency personnel the opportunity to meet and to assess the student's suitability.
  3. To allow both the student and the agency to begin to formulate goals for the coming semester.
  4. To allow the student time to prepare for the placement process.

Some agencies may have prepared reading lists which will help the student prepare for the placement. Use of such a list is strongly encouraged by the faculty.  The field work setting and the student are under no obligations to accept each other until the Contract is signed. (Appendix XIII)

As a result, the student and/or representative of the field setting can reject the tentative placement and/or the student after the interview. Neither the field setting nor the student is required to offer a rationale for the rejection. The Coordinator of Field Instruction reviews the Student Profile Form and evaluates other alternatives. The student's first choice is usually honored. After placements have been finalized, field instructors and students receive information from the Coordinator confirming the field placement assignment and the date for the orientation meeting. The Contract is to be signed after an agreement has been reached by the field work instructor and the student and returned to the Coordinator of Field Instruction during the first week of the field placement. Field work instructors are expected to retain a copy for agency records.

Two Students at One Placement

As the Coordinator of Field Instruction matches the interests of students with opportunities available in field agencies, sometimes more than one student requests the same placement. Since a primary objective is to maximize the satisfaction of both students and field agencies, occasionally two students will be placed in the same agency. This situation can create some special conditions- some positive and some negative.

Having more than one student in the same agency can produce certain benefits:

  1. Students can car pool together, if feasible.
  2. Students can support one another during the field work process.
  3. Students can learn from one another as they share their ongoing experiences.
  4. Multiple students tend to increase each student's productivity in the agency.

There are also potential pitfalls in having more than one student in the same agency:

  1. Field instructors may report difficulty in individualizing the student- their abilities, interests, strengths, and needs.
  2. A student who is unsure about his/her abilities as a beginning social work practitioner may attempt to make himself/herself look good at the expense of the other.
  3. A student may attempt to lose his/her identity by becoming dependent on the other student.

The Coordinator and the field instructor are encouraged to become aware of particular warning signs:

  1. Field instructors may report difficulty in individualizing the student- their abilities, interest, strengths, and needs.
  2. One or both students are hypercritical of the other.
  3. One student frequently seems to be the voice for both students.
  4. A student my attempt to loose his/her identity by becoming dependent upon the other student.
  5. Tension is present in their relationships with each other.

If the field instructor or the Coordinator identifies problems, he/she should communicate these concerns to one another. It is also important for the Director of the Social Work Program to be informed of such concerns. The Social Work Program embraces a philosophy of open communication and commitment to working through problems in a respectful and mutually beneficial way.

Liability Protection

Field Placements are an essential part of students' education. Their involvement may also place them in situations in which

they are vulnerable to legal action. Lawsuits are unpleasant. They're also expensive. Students must obtain professional liability coverage for duties performed as part of their social work placement. Students can purchase liability insurance through UNC-Pembroke.  Student membership in NASW is encouraged and the association offers students a special reduced membership dues rate. See NASW for application and information.

 

Grievance and Student Dismissal Procedures

 

If problems occur between the student and the field placement, the Contract can be voided by the grievance procedure or the agency's dismissal of the student.

Grievance Procedure

If a student finds that the particular field setting is problematic the following procedure is to be followed:

  1. The student is expected to write a letter to their field work instructor stating the problem. If this step does not provide satisfaction
  2. The field instructor is required to write a letter to the Coordinator of Field Instruction stating the problem and requesting a conference with the contracting parties. At this point, the Director of the Social Work Program must be notified of the decision of the contracting parties if the problem is not resolved.
  3. The student may appeal the decision by writing a letter requesting appeal to the Coordinator within three (3) working days of the decision. Within three (3) working days of the receipt of the appeal request, the Coordinator will schedule a formal meeting of the Field Work Committee. Field setting staff, the student, social work faculty, witnesses and attorneys may be invited to attend. All decisions made at this meeting are final.

The Grievance Procedure has a specific chain-of-command:

  1. Field Work Instructor
  2. Coordinator of Field Instruction
  3. Director of the Social Work Department
  4. The Field Work Committee

A student who violates the chain-of command will face disciplinary action. The rationale for strictly adhering to the chain-of-command is associated with issues of agency confidentiality, division of labor, and policy.

 

Student Dismissal Procedure

If the field setting finds that a particular student is inappropriate, the field instructor should:

  1. Inform the student of the existing difficulties and the possibility of dismissal. If there is no satisfactory improvement
  2. Contact the Coordinator of Field Instruction to discuss the problem in detail. The Coordinator, the field instructor and the student will cooperate in the drafting of a plan of action for strengthening the area(s) to be improved. If the problem is not resolved
  3. The field instructor will write a letter to the student and to the Coordinator stating the provisions of the Contract that have been violated and the effective date of termination of the Contract. The final evaluation will accompany this letter. Termination of the student's placement will be effective on the date that the Contract is terminated.
    1. The Director of the Social Work Department will receive a letter from the Coordinator documenting the problem situation with an attached, completed Student Evaluation Form (see XIII. Appendix M, N). The student will receive a copy and the original will be retained in the student’s permanent file in the Social Work Department.

The student has three (3) options:

  1. Request a new field placement.
  2. Receive an "F" as a grade for Field Work.
  3. Accept expulsion form the Social Work Program.

In all cases, the Field Work Committee will be the final arbitrator and final appeal.

 

Responsibilities of Student to the Field Work Setting

Field work settings freely commit themselves to the education of social work students. They volunteer their facilities and the time of the staff. These agencies have established policies and procedures which the students are expected to follow. If a student is unclear or questions agency policies, it is the responsibility of the student to discuss the matter with the Field Work Supervisor and the Coordinator of Field Instruction.


Time Requirements

Students are contractually committed to complete a minimum of 400 clock hours of field work. These hours require students to work in the field 4 full days (32 hours) a week.  SWK 490 Field Work is a 9 hour course and students are not allowed to end the internship once 400 hours are acquired. Students are required to continue in the internship until the last day of class.  This schedule will enable students to enroll in afternoon classes and attend SWK 491 Integrative Field Seminar.

The field work instructor and the Coordinator of Field Instruction must be informed of all absences in advance when possible.  The Field Absence Form must be completed for all absences that do not involve continuing education (see XIII. Appendix D).  Time missed must be made up to meet the requirements of the field setting, the Social Work Department and the University. However, students are encouraged to attend special events (workshops and seminars related to their field work placements). In order to attend such events, students must obtain permission from the field instructor. The Coordinator is to be informed in advance. Students are required to document the event in their Field Work Journal and to complete the Activity Absence Application (see XIII. Appendix A). The journal is submitted for review each week during SWK 491 Integrative Field Seminar.

All students are required to attend the field work seminar on a weekly basis. The seminar is of the utmost importance for the professional growth and development of the student. It also supports the transition of the student to entry-level professional, and serves to integrate the classroom knowledge with the field experience. According to the Social Work Department's Attendance Policy, missing two class seminar classes (excused or unexcused) will constitute an F for the course.  The student will be required to retake SWK 490 Field Work.

Grading

The grading for SWK 490 is pass/fail.  In order to receive a passing grade in SWK 490, the field work instructor must render a minimum overall assessment of no less than a “C”.In various sections of the Handbook, grading policies are addressed. Following are guidelines to assess the proper grade. These criteria are discussed throughout the Handbook in greater detail, but are summarized here:

  1. Having more than three (3) acceptable absences from seminar will give the student an "I."
  2. Having one or more unacceptable absences will give the student an "I" or an "F" depending on the specific circumstances.
  3. Having received a "C-" or below as a summary assessment on the semester student evaluation will give a student an "F."  (This intern has completed the semester unsuccessfully and is not ready to begin social work practice.)    
  4. Failure to submit one's journal on a weekly basis will result in an "F" for the course.

Field Work Journal

For successful completion of SWK 490 and 491, students are required to maintain a daily journal that documents activities and charts professional development. These entries should process the learning experience by discussing growth in one or more of the following areas:  personal knowledge (self-awareness), professional growth, social work skills/practice, and/or ethics.  The journal should also include any difficulties encountered in the field placement. They will not include the name of any client. These journals are to be treated as confidential documents and will be read by the Coordinator of Field Instruction on a weekly basis. The journals allow ongoing communication between the student and the Coordinator and should enhance the development of self awareness, reflection, professional attitudes, and expertise. All students are required to submit their journals on a weekly basis; failure to do so will result in a failing grade. At the end of the semester, students are required to surrender their journals by the final day of class to the Coordinator of Field Instruction. Field Work Journals will not be returned to the student. The journals are not kept on file but are destroyed in order to protect confidentiality.


Professional Integrity and Social Work Values

The field of social work has a professional value base that provides an ethical foundation for competent practice. The best guide for professional integrity is the Social Work Code of Ethics approved by the National Association of Social Workers. A copy of the Code of Ethics can be found in XIII. Appendix I. All students are required to read this document and demonstrate their understanding during Seminar. Pincus and Minahan (1973) have defined values as beliefs, preferences of assumptions about what is desirable or good for humankind. Felix Biestek (1957) identified seven practice principals that reflect what we call social work values. Two of his principals include the need for self-awareness and purposeful planned intervention when working with any client system. Maria McMahon (1990) states that the values of social work practice are rooted in the belief that every human being has dignity and worth.

At The University of North Carolina at Pembroke, the faculty recognizes that the social work value base provides students with the foundation for ethical social work practice. Professional values provide parameters that enable social workers to provide services to diverse client systems without imposing ones personal values. Adherence to professional values increases one's competence and effectiveness as a professional.

There are seven basic values that the Social Work Program has identified as crucial to ethical practice. They are as follows:

  1. Individualization--respecting the dignity and uniqueness of the individual. Do not generalize.
  2. Nonjudgmental attitude--not being the client's parent or judge.
  3. Acceptance--approval of the worth and dignity of the individual. Accept him/her as a human being even though you may not be able to accept some of his/her behavior.
  4. Controlled emotional involvement--the client needs a professional response to a problem or need. The student social worker is not a friend of the client. Do not over react.
  5. Confidentiality--treat all information with respect.
  6. Clients right to self determination--the client has the right to make choices which may not be congruent with the student's values system.
  7. Advocacy and social action--for the powerless, oppressed and the service eligible.

The Social Work Program is designed to assist each student in the making of a conscious effort to incorporate these values into their practice of social work.


Student Evaluation of Field Work

In the interest of maintaining consistently high standards of quality in our field placement settings, the Social Work Program at The University of North Carolina at Pembroke recognizes the value of providing students with the opportunity to report their perception of the field work experience. The students are required to provide a copy of the Student Evaluation of Field Placement to the Field Coordinator. This form can be found in XIII. Appendix K. The information provided is also used to help decide who will receive the Supervisor of the Year Award.

Basic Principles of Field Placement

Introductory Comments For Field Instructors

The field instructor is an integral part of the Social Work Program and provides a valuable service to the community and the profession. Supervisors are encouraged to be familiar with classroom content and other learning input (i.e., The Campus Association of Social Workers) to which the student is exposed. Field work instructors are recognized as training resources for the Social Work Program. The Coordinator of Field Instruction is responsible for making available to instructors materials that would be helpful to them. These materials include but are not limited to:

  1. Visits to campus, the library and other resources
  2. The University of North Carolina at Pembroke Catalog--latest issue
  3. Field Experience Handbook (this document)
  4. The Social Work Handbook
  5. Bibliographies from SWK courses

The Social Work Program is committed to providing ongoing consultation to local agencies in the community. Any agency that offers its resources as a field placement can request in-service training (at no cost) from the Social Work Faculty. The offer is limited to the fields of expertise of each faculty member.

Students come to The University of North Carolina at Pembroke from a variety of backgrounds, experiences and interests. As a result, no two students are alike. This uniqueness is more evident in field work than at any other time during the student's academic career. It is expected that our students will be sincere, motivated, tolerant, empathetic and discreet. The field instructors can also expect that the student will work efficiently, show flexibility and a readiness to perform the necessary tasks related to the learning experiences. It is important to recognize that the Social Work Curriculum is preparing students for generalist social work practice at the entry level. It is extremely important that social work students understand agency policy prior to becoming deeply involved in direct service. This is stressed for two obvious reasons:

  1. In order for students to make a contribution to the agency, they must grasp the basic philosophy of the agency as well as the procedural requirements. Students are capable of making significant contributions if they are informed of agency policies and procedures.
  2. Having practical experience in understanding and analyzing agency policy is considered a part of the students' learning experience.

It is essential that the roles of the field instructor and the student are clearly defined if the transition from student to social work professional is to be a smooth one. Students typically show signs of ambivalence through this transition. There is a desire for independence; however, there is also some anxiety. Underlying this anxiety is, most frequently, a sense of insecurity and lack of confidence. In order to increase self confidence and competence, the instructor needs to give considerable support as well as encouragement to the student. As a result, planned supervisory meetings between student and field instructor are required. Such conferences are required by the Social Work Department and the Council on Social Work Education.

The field instructor should prepare for such meetings with the student, clarifying at the beginning the responsibilities he/she will have in the field setting. One of the functions of these meetings is to provide an on-going assessment of the student's performance. The student should be given an opportunity to be informed of the instructor's impressions. Ongoing constructive feedback contributes to a quality learning experience for the student, provides an opportunity for stimulation, and enables both the instructor and the student to develop a productive professional relationship. In summary, there should be ongoing communication of the strengths and needs of the student and, these needs should be addressed.  One way of assessing the quality of feedback is the student's reaction.  Thus, if a student is surprised by the written evaluation, the quality of the on-going oral feedback must be questioned.

Students come to The University of North Carolina at Pembroke with limited experience in dealing with persons unlike themselves. Some students possess biases and prejudices. The Social Work faculty feels it is important for field instructors to be alert to these factors and to assist students in developing increased self awareness so that the student is conscious of his/her behavior and learns to make positive use of self in the helping role. If instructors detect emotional problems with students, the Coordinator of Field Instruction must be contacted. A referral to the University's Counseling and Testing Center will be made.

Orientation for Field Instructors

In order for the Department of Social Work at UNCP to conform to standards set by the Council on Social Work Education regarding field work agencies it is mandatory that all new field instructors and new field agencies attend the Orientation for Field Instructors.  This Orientation is held on or prior to the first day of classes in the Fall and Spring Semesters.  If it is not possible for the identified field instructor to attend, a representative from the agency may attend in their place.  If a field agency is not able to comply with this policy the social work student will be unable to complete their field work experience at said agency and will be placed in another agency.

Criteria for Selecting Field Instructors

 

Field work instructors must have at least one degree in social work or; a degree in a human services with significant experience and must have demonstrated solid social work ethics and values and skills in the community. Potential field work instructors must express an interest in a teaching role with students. A formal interview is conducted with the potential field work instructor in which he/she receives a copy of The Field Experience Handbook. The interview is used as a screening process. The Coordinator of Field Instruction maintains a confidential file on personnel who have been rejected as field work instructors and reviews them periodically to determine if a change has occurred in order to later include them as part of the program.  In addition, the field instructor is expected to:

  1. Provide an educational experience within the context of the Generalist Model.
  2. Provide appropriate supervision and instruction.
  3. Attend the orientation meetings.
  4. Offer facilities to provide experience consist with generalist practice.
  5. Complete evaluation forms and contracts in a timely manner.
  6. Be willing to have at least two visit by the Coordinator for the semester the student is in placement.
  7. Be able to provide adequate space and facilities for the student's experience.
  8. Be able to provide scheduled supervisory meetings with student.
  9. Complete the Annual Field Work Questionnaire (see XIII. Appendix B).

Criteria for Selecting Field Agencies

Request for referrals and recruitment of effective field settings is a continuous process.  After an initial contact is made and the agency director, staff member, social work student or other interested party has expressed an interest in the field work component, a representative from the setting is requested to complete the "Field Setting Profile Form" (see XIII Appendix E).  Based on the information recorded on the form, an interview is scheduled by the Coordinator with the setting representative in order to discuss selection criteria in order to accept or to reject the setting.

The selection criteria for field agencies are as follows:

  1. The agency is expected to provide an educational experience within the context of the Generalist Model of social work practice.
  2. The agency is expected to be willing and able to provide appropriate supervision and instruction.
  3. The agency is expected to support and to represent the student by attending the orientation meetings and the Symposium.
  4. The agency is expected to offer facilities to provide effective social work practice experience consistent with generalist practice.
  5. The agency is expected to complete evaluation forms and other documents in a timely manner.
  6. The agency is expected to be able to schedule at least one visit by the Coordinator per field work course and to consult with the Coordinator as necessary.
  7. The agency is expected to provide adequate space and facilities for the student's practice experience.
    The Agency is expected to provide a field instructor with appropriate educational background and experience.

Tasks of Supervision

There are five primary tasks for student supervision:

  1. Attend the Field Instructor Orientation on the first day of class.
  2. The sharing of practical experience, knowledge and agency resources.
  3. The development of a professional identity as an entry level social worker.
  4. The teaching of agency specific knowledge and the encouragement of skill development.
  5. The evaluation of the student with feedback to facilitate professional growth on an ongoing basis.
  6. The regular scheduling of supervisory conferences to successfully complete the above tasks.

The student has the opportunity to link the academic world with the real practice of social work, to develop his/her professional identity and to learn a specific area of social work. The most difficult task of the instructor is to evaluate the student's experience. Since the Spring of 1985, the social work program has used the Pass/Fail grading system.  The P/F grading system requires that the instructor offer an evaluation that is descriptive of the student's strengths and needs which may not appear otherwise.

Students are to be evaluated by the highest standards. The faculty respects the instructor’s evaluation. Students can receive a passing grade when the instructor assesses a summary grade of "C" or better.  A passing grade will be indicated by the instructor’s selection of one or more of the following three assessments on the Final Student Evaluation Form (see XIII. Appendix N):

  1. This intern has completed the semester performing above expectations of an average student intern. He/she is ready to begin practice as a social worker.
  2. This intern is being considered for hire by this agency.
  3. This intern has completed the semester successfully and has accomplished all goals in the Learning Contract.  He/She is ready to begin practice as an entry level social worker.
  4. At the end of each academic year, the field work instructor is asked to complete the “Annual Field Work Questionnaire.  The Questionnaire will be sent tot the instructor at the end of the semester.  Supervisors are given the opportunity to evaluate four aspects of the Social Work Program and its liberal arts foundation.

At the end of each academic year, the field work instructor is asked to complete the Annual Field Work Questionnaire. The Questionnaire is short but extremely important for the field work component. Supervisors are given the opportunity to evaluate four aspects of the Social Work Program and its liberal arts foundation:

1. Field Work Materials
2. The Coordinator of Field Instruction
3. The Curriculum
    a. Liberals Arts Foundation
    b. Professional SWK Content
4. Services to the Supervisor

The evaluation can be found in XIII. Appendix B. Supervisors are asked to copy the form, respond to the questions, and mail the form to the Director of the Social Work Department.

 

Methods of Supervision/Field Instruction

During the field placement or practicum experience, students are beginning to integrate skills, values, and knowledge. Following are some techniques that can be used to enhance student development and effectiveness as a practitioner.

  1. Use the information from the Field Instructor Orientation as a basis for all interaction with the student.
  2. Create a supportive learning environment for each social work student.
  3. Provide each student with an orientation period which provides structure and learning about the agency, its purpose, goals and the social work roles.
  4. Encourage continued professional growth through client contact, groupwork, community involvement, participation in the agency's organizational environment, evaluation of service delivery systems, social welfare policy implementation, professional documentation, social history writing, grant writing, workshop attendance, research and professional reading.
  5. Encourage continued self awareness and personal growth through the understanding of personal values verses professional values, ethics and human diversity.
  6. Encourage students to integrate social work and liberal arts skills, values, knowledge, ethics, and self awareness which will eventually translate to more effective social work practice skills.
  7. Set aside time for weekly supervisory conferences and use that time to obtain feedback regarding the student's feelings and learning style. Give support, praise, suggestions, and encouragement as deemed appropriate.
  8. Use the Coordinator of Field Instruction as a resource and maintain ongoing contact with the Coordinator.
  9. Be willing to share your practice wisdom and serve as a mentor to your student; but recognize that you can also learn from your student.

Individual, one to one, supervision is by far the most common form of supervision used by the agencies working with the Social Work Program. Regular supervisory conferences are required in order to provide the students with ongoing support, increased learning and skill development through regular periodic assessment. "Periodic" is usually interpreted as one meeting for every 30 hours of supervised field work, or approximately one meeting every week. The Supervisor can use this time to offer a continuing oral assessment of the student's skills, attributes and progress.

One important element of supervision is evaluation. This is accomplished informally and formally at least six times during the academic year:

  1. Oral evaluation with Coordinator of Field Instruction during each site visit (constitutes an informal evaluation).
  2. Short written evaluation at midterm.
  3. Written evaluation at the end of the semester.

The Student Evaluation Forms are the basis on which the grade for field work is determined, and the Coordinator of Field Instruction is prohibited from giving a passing grade without having a completed evaluation. There two Student Evaluation Forms which are used for SWK 490.  The first is the MID SEMESTER STUDENT EVALUATION FORM (see XIII. Appendix M).   The second is FINAL STUDENT EVALUATION FORM (see XIII. Appendix N).  If the "final" form is not returned to the Coordinator of Field Instruction in a timely manner, the student will not be permitted to graduate. Students are responsible for informing Field Instructors as to due dates set for these evaluations.

It will be necessary for the field instructor to give verbal feedback on a much more regular basis. Students must know where they stand prior to a written evaluation. Specifically, the NASW Code of Ethics states: "The social worker who has the responsibility for evaluating the performance of employees, instructors, or students should share evaluations with them." Methods for dealing with student’s evaluations are discussed during orientation meetings held for field work instructors in the Fall and Spring of each academic year. During this time, these issues are discussed in greater detail.

Awards for Field Instructors

The Social Work Program has an excellent working relationship with local field work agencies. Field instructors are awarded in a variety of different manners:

 

  1. A continuing education activity is offered in the Spring and contact hours are available to participants.
  2. At the annual symposium, field work instructors are recognized and awarded a Certificate of Appreciation.
  3. An individual is selected as field work instructor of the year. Below is more information.

 

The Program offers a special award for field work instructors who go beyond the normal expectations. This is known as the Supervisor of the Year Award. The Award is offered annually to a field work instructor who meets the following criteria:

  1. The instructor has offered his/her services to the Social Work Program for three (3) consecutive academic years.
  2. The instructor has consistently received above average ratings on student evaluations.
  3. The instructor or the agency has made a significant contribution to the Social Work Department or the local community.

When an instructor is presented the Award, he/she receives a plaque at the Annual Social Work Symposium.

 

Duties of the Coordinator of Field Instruction

The Coordinator of Field Instruction is the representative of the Social Work Program to the local field settings. The faculty member is responsible for coordinating all field activities. However, no change in field placements may occur without the knowledge of the Director of the Social Work Department, who is the direct supervisor of the Coordinator of Field Instruction. The major duties of the Coordinator of Field Instruction include, but are not limited to the following:

  1. Personally visits every field work setting at least once per semester and completes the Social Work Visitation Form found in XIII. Appendix F.
  2. Edits the Field Experience Handbook to reflect current standards.
  3. Organizes two on-campus meetings for field work instructors. One is orientation and training in the fall and the other is the annual social work symposium in the spring.
  4. Meets with field work students at least once per week in a seminar fashion to discuss relevant issues.
  5. Reports any difficulties or potential difficulties to the Director of the Social Work Department.
  6. Reads and comments on the students' journals.
  7. Provides a final and mid-term grade for students based on the evaluations completed by the Field Supervisor.
  8. Meets with the Director of the Social Work Department to outline the progress of students.
  9. Explains and represents the Social Work Department to the network of field work settings.
  10. Meets with the Social Work Department Advisory Board on an as needed basis.
  11. Coordinated the activities of the Field Advisory Board.
  12. Meets with troubled field work students on an individual basis.
  13. Provides special supervision for students who have not been placed in a traditional social work setting.
  14. Seeks out and evaluates social service settings to be considered as part of the field work component.
  15. Evaluates and reevaluates current field work agencies to be included or excluded from future contracts.
  16. Chairs the Field Placement Committee and interviews students individually to facilitate the placement process.

In order to assist the Coordinator of Field Instruction with number twelve (12), the Social Work Department has established a ranking system for credential preference of the person who directly supervises the student:

  1. A social work professional (BSW or MSW who embraces the generalist model for social work practice).
  2. If a BSW or MSW is not available, other arrangements must be made to provide additional supervision.

Summary Statement

The Field Experience Handbook is designed to guide field work instructors, social work interns and the Coordinator of Field Instruction in the execution and documentation of the fieldwork experience for the Social Work Department of The University of North Carolina at Pembroke. If there are questions or other concerns, please contact the Coordinator of Field Instruction at (910) 521-6510; Fax: (910) 775-4091, or email: debra.branch@uncp.edu


REFERENCES

Bernard, L.D. (1987). Professional associations: Council on Social Work Education, in A. Minahan (Ed The Encyclopedia of Social Work, Washington, DC: National Association of Social Workers.

Beistek, F. (1957).  The Casework Relationship, Chicago: Loyola University

Hill. G.T. (1973). Black Task Force Report: Suggested Guides for the Integration of Black Content into the Social Work Curriculum, New York: Council on Social Work Education.

Ross, T.E. (1994). One Land, Three Peoples: A Geography of Robeson County, North Carolina Southern Pines, NC: Karo Hollow.

Pincus, A. & Minahan, A. (1973). Social Work Practice: Model and Method, Itasca, Ill: E.F. Peacock.

McMahon M.J. (1990). The Generalist Method of Social Work Practice. New York: Prentice-Hall.