Division of Information Technology
Division of Information Technology

Listservs

UNCP Mass Communications

Global Email Lists for Faculty and Staff

Email is one tool used to communicate en masse with specific campus populations. Global email lists are populated to include entire pre­defined audiences of individuals affiliated with the university. These audiences may include all faculty, all staff, etc. These lists are populated from official systems (i.e. Banner or Active Directory) and maintained by UNCP’s central information technology department (DoIT).

Global email lists are provided to facilitate communication campus wide. Some lists are intended for one way communication only. Others are intended for discussion. To be effective in their intended purpose, the global email lists will follow the standards described below.

One Way Communications – Announcements Lists

Name

official.announcements@uncp.edu

Primary Audience

All faculty and staff

Enrollment

All faculty and staff are subscribed when employed.  No opt out. 

Purpose

One way communication. Distribute key messages pertaining to safety, business continuity and official content authorized by the Chancellor’s Office.

Senders

Chancellor and her/his designees

 

Name

faculty.announcements@uncp.edu

Primary Audience

All faculty*

Enrollment

All faculty are subscribed when employed.  No opt out.

Purpose

One way communication.

Distribute key messages relevant to faculty specifically.

Senders

Provost, Chancellor , Faculty Senate Chair, Faculty Senate Secretary

 

Name

staff.announcements@uncp.edu

Primary Audience

All staff

Enrollment

All staff are subscribed when employed.  No opt out.

Purpose

One way communication.

Distribute key messages relevant to staff specifically.

Senders

Chancellor, Staff Advisory Council Chair, Assistant Vice Chancellor for Human Resources

 

Name

campus.news.events@uncp.edu

Primary Audience

All faculty and staff 

Enrollment

All are subscribed upon joining the university community.  No opt out.

Purpose

One way communication. Distribute messages regarding campus news and events that concern campus.   

Senders

Chancellor and her/his designees, Executive Director of University Communications and Marketing

 

Discussion Lists

Name

faculty.discussion@listserv.uncp.edu

Primary Audience

All faculty

Enrollment

All faculty are subscribed to the list with employment.  Staff may join if desired. Any may opt out as desired.

Purpose

Discussion. 

Senders

All subscribers may post to the list.

 

Name

staff.discussion@listserv.uncp.edu

Primary Audience

All staff

Enrollment

All staff are subscribed to the list with employment.  Faculty may join if desired. Any may opt out as desired.

Purpose

Discussion.

Senders

All subscribers may post to the list.

 *Faculty shall be defined to include the Chancellor, all full­ and part­time instructional personnel, those faculty participating in phased retirement, and all permanent personnel who hold academic rank.

Global email lists are governed by the Chancellor and her/his Cabinet in close collaboration with the chair of the Faculty Senate, Chair of the Staff Advisory Council and the Associate Vice Chancellor for Technology Resources and CIO. The CIO will provide the Chancellor and her/his Cabinet, the chair of the Faculty Senate, and chair of the Staff Advisory Council with bi-annual reports on the use of the global email lists. Reports will include metrics on the number of subscribers, number of approved senders, and the volume of messages delivered via the global lists over the course of the reporting periods. These reports will be used to inform future decisions regarding the global email lists.

All requests for sender privileges to the “announcements” lists must be approved by the Chancellor and her/his Cabinet. Requests must be submitted to the DoIT Help Desk at helpdesk@uncp.edu and will be routed through the CIO to the Cabinet for consideration.

Other Email Lists

There are a number of other email lists for departments and other specialized organizations on campus. For a full accounting of these please see our Mailing Lists Page.  http://listserv.uncp.edu/mailman/listinfo. The Listserv page is accessible from the campus network or from a non­ campus network via VPN.

Subscribing and Unsubscribing to and from an Email List

Log into BraveWeb (https://braveweb.uncp.edu/) in your preferred browser 
Select “Profile” from the left menu, below “Change Password”
Select “Communication Options” from the left menu.
Select the listservs for which you want to subscribe.
Confirm your selections by clicking on the “Submit” button.
To unsubscribe from a listserv follow these steps and remove yourself from listservs for which you want to unsubscribe.

To review all available department or organization listservs, go to http://listserv.uncp.edu/mailman/listinfo. To subscribe, click on the email list name. There you will find instructions for sending an email to that particular listserv and a form for subscribing to the listserv. Training materials and a quick reference card on how to manage the email list can be found at http://www.uncp.edu/doit/training/guides/mailman.html. Depending upon how the listserv is configured, you may or may not receive a request to confirm your subscription. After confirming your subscription, you will begin receiving emails that are addressed to that email list. If you wish to be removed from a departmental mailing list you can use the "Unsubscribe or Edit Options" button from the very same page you used to subscribe to the mailing list.

Creating a New Mailing List
Please contact DoIT Help Desk at helpdesk@uncp.edu for information about creating a new mailing list for your department or organization.