Accessibility Resource Center
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Captioning Policy

1.  PURPOSE

 

1.1.The University of North Carolina at Pembroke relies on
administrators, faculty and staff to provide equal access
to all programs and activities for individuals with
disabilities. The university is committed to adhering
to the requirements of Sections 504 & 508 of the
Rehabilitation Act of 1973 and the Americans with
Disabilities Act Amendments Act of 2009, by providing
reasonable accommodations to qualified individuals
with disabilities.  Individuals who are deaf or have
a hearing loss may require accommodations and/or
modifications to course materials and/or other university
communications.

 

2.0 POLICY AND PROCEDURE

 

2.1. The most effective means of providing equal access to
       videos, 
movie clips, DVDs, and films is through the use
       of products with open or closed-captioning or subtitles. 
       It is the responsibility of all units/departments,
       administrators, faculty and staff to utilize only media
       products with open or closed-captioning or subtitles,
       and/or provide an alternate format, such as a script. 

 

         2.1.a.  New Video/DVD/Film Releases: It is the
                     responsibility of the unit/department,
                     administrators, faculty and staff to:

         2.1.b.  purchase and use captioned videos/DVDs/films
                     for teaching purposes within their particular
                     classroom and/or unit/department;

         2.1.c.  substitute a video/DVD/film with captioning
                     in the place of an older version without
                     captioning;

         2.1.d.  update all video/DVD/film stock to include
                     only those with captioning; and

         2.1.e.  create subtitles/captions for any
                     university-created video.

2.2. Non-captioned Video/DVD/Film Releases:

        It is the responsibility of the unit/department,
        administrators, faculty and staff to:

          2.2.a.  transition their media materials into
                      captioned and accessible products for all;

          2.2.b. contact distributor to inquire about availability
                      of captioned version of the film;

          2.2.c.  consult with Livermore library to inquire
                      about availability of captioned version of the
                      film through inter-library loan;

          2.2.d.  consult with Captioned Media Program 
                     (http://www.dcmp.org/) to see if captioned
                     version of the film is available for loan;

          2.2.e. seek an alternative video/DVD/film with
                     closed-captioning;

          2.2.f.  make a determination if the video/DVD/film
                     is essential to a course outline or may be deleted
                     from a syllabus or planned program;

          2.2.g. if film is absolutely pertinent to the essential
                     components of the curriculum or program and no
                     other film can be substituted, present request to
                     have film captioned to department chair/captioning
                     committee.

2.3  The Captioning Committee will consist of representatives
        from Accessibility Resource Center, Media Services, and the
        department chair in addition to the Provost or selected
        representative.  The role of the Captioning Committee
        will be to develop and update policies and procedures and
        to help determine if it is appropriate to provide captioning
        in situations where a captioned version of a film cannot
        be attained.

          2.3.a. If request is approved by Captioning committee
                     the department sponsoring the class or event
                     will proceed with captioning via contracted vendor.

3. ALTERNATIVE ACCOMMODATIONS FOR
    NONCAPTIONED 

    ELECTRONIC RESOURCES IN ACADEMIC COOURSES

3.1. In the event the unit/department, administrators, faculty
        or staff determine a non-captioned media product is
        essential to academic course requirements, it is the
        responsibility of the unit/department, instructor,
        and/or faculty member to meet with the hard-of-hearing/
        deaf student to determine reasonable alternatives. 
        A list of possible alternatives (not all inclusive) follows:

          3.1.a.  If the individual interpreter for that particular
                      class agrees to interpret the video/DVD/film,
                      the department will be responsible for additional
                      wages incurred by the interpreter for the extra
                      preparation time it will take to review the media
                      transcript, if available, and/or preview the video.
                      Interpreters must be informed one week in
                      advance of the assignment.

3.2.  The Role of the Office ofAccessibility Resource Center: 
          It is the responsibility of the office of Accessibility
          Resource Center (ARC) to:

          3.2.a. determine reasonable accommodations,
                      auxiliary aids, and services based upon
                      documentation presented by the individual.

        3.2.b. provide the following services for eligible
                     hard-of-hearing/deaf individuals:

                3.2.b.1 a qualified Sign Language
                                  Interpreter; and/or

                3.2.b.2. C-Print Typist; and/or

                3.2.b.3. assistance in locating a
                                   peer note-taker.

3.3.  inform professors and instructors when a
         hard-of- hearing/deaf student using
 an
         Interpreter, or C-Print will be present in their
         classroom. Notification generally will be
         provided within three working days of ARC
         receiving a finalized schedule; timely
         notification is dependent upon the voluntary
         disclosure by the student.

3.4. provide the university community with general
        informative materials regarding captioned videos,
        working with a hard-of-hearing/deaf individual
        & interpreter, interpreter responsibilities,
        C-Print information, accessible media, and
        requirements of the Americans with Disabilities
        Act and Section 504 & 508 of the Rehabilitation Act.

4. OUTSOURCING FOR CAPTIONING PROTOCOL

       4.1. 
Upon receiving approval from the captioning
               committee to have films outsourced, each
               department must follow the procedure outlined
               below:

               4.1.a.  Each department may contact the vendors
                           listed by phone, email or through their
                           website to request a quote for captioning
                           the media. You MUST have written
                           permission from the vendor to request
                           captioning a film. 

               4.1.b. Keep in mind that quotes from agencies
                           should be obtained and submitted to the
                           Purchasing department at UNCP and follow
                           the purchasing guidelines.

                            7/08, 7/11, 2/13, 6/14

 

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