Student Affairs > Student Handbook

Student Affairs
PO Box 1510
Pembroke, NC 28372

Phone: 910.521.6226
Fax: 910.521.6272
Email: studentaffairs @uncp.edu

Location: Lumbee Hall, Room 242
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student government association

SGA President’s Message

Dear UNCP Students:

On behalf of the Student Body Government (SGA), it is a privilege to welcome you to the University of North Carolina at Pembroke. I hope you will take the initiative to make the most of your college experience. As the embodiment of the University, your experience will be derived from your desire to be active on campus, whether in campus organizations, Greek Life, athletics, workshops or seminars. With a small, personal class size and activities and organizations rich in diversity, UNCP will prepare you to be well-rounded in academia and culture.

SGA advocates for students, serving as a link between our constituents and the administration. SGA is available to listen, advocate and work with you and the administration to help fulfill the expectations of your experience at UNCP. The SGA office is located on the second floor in the James B. Chavis University Center; feel free to stop by my office to speak with me about your suggestions and concerns.

Live compassionately. Live wisely. Live bravely.
Again, welcome to the UNCP family.

Sincerely,

Hannah G. Simpson, President
Student Government Association

Hannah G. Simpson, SGA President
Bukedi C. Panzo-Pambu, Vice President

General Information
The purpose of the Student Government Association (SGA) is to represent and safeguard interests of the students. It is basically a political organization providing students with an avenue for action in matters pertaining to student rights and welfare. Although discipline is the legal responsibility of the administration, the principle of student government is fully supported by the administration and faculty.

All students attending The University of North Carolina at Pembroke automatically become members of the Student Government Association. Student Government functions through its elected representatives and is subject to the general administrative authority of its sponsor, the Vice Chancellor for Student Affairs. Every full-time student who has at least a 2.0 cumulative average (on the 4.0 system) has the privilege of seeking positions of leadership in the organization by either appointment or election. The Student Government Association is elected by the student body each spring according to the Constitution and By-Laws of the organization.

The SGA is composed of three branches: Executive, Legislative, and Judicial. The Executive Branch is composed of the President, Vice President, Secretary, and Treasurer. There shall be a minimum of five senators per class or one representative on the Senate for every one hundred and fifty students. The enrollment for credit for the previous September shall be the basis for determining the number of representatives. There shall also be two positions for part-time students and one position for graduate students. The Judicial Branch of the SGA provides a system of due process through which students accused of offenses committed on campus (not necessarily within the jurisdiction of the courts) may be referred by the appropriate accuser to the appropriate adjudicatory board. All adjudicatory power is vested in a system of Hearing Boards with the By-Laws of the University as established by the Board of Trustees. The different boards are: the Campus Judicial Board, the Campus Appeal Board, and the Traffic Appeals Board.

The UNCP Student Constitution
PREAMBLE
We, the members of the Student Body of The University of North Carolina at Pembroke, desiring to:

Preserve within the University an atmosphere of free discussion, inquiry and self-expression, to ensure the personal freedom and general welfare of the Student Body, and to continue in our traditions of responsible self-government, do hereby establish this Constitution of The University of North Carolina at Pembroke.

All students who are enrolled in the University shall be entitled to vote in the Student Body elections and to participate in the Student Government. Every full-time student who has at least a 2.0 cumulative average (on the 4.0 system) has the privilege of seeking positions of leadership in the organization by either appointment or election, except as indicated in Article Ill, Section B-1. Persons wishing to seek President, Vice President, and Treasurer positions must have three academic semesters completed at UNCP with the exception of transfer students. Transfer students must have at least 45 credit hours completed, at least 12 of those 45 credit hours must have been completed at UNCP, and at least one semester in SGA must be completed. The elected and/or appointed students must maintain at least a 2.0 cumulative GPA throughout their term in office. The Student Body elects Senators to serve in the Student Government Association each spring according to this Constitution and its By-Laws.

ARTICLE I
Section A. The governing organization of the Student Body of The University of North Carolina at Pembroke shall be known as the Student Government Association of The University of North Carolina at Pembroke. The Student Government shall be recognized as the representative of the Student Body and as such its action supersedes those of all other student organizations.

Section B. A student, who is eligible to vote, as defined by regulations of this Constitution, shall have an equal voice and vote therein with his fellow students. Every student shall be subject to this Constitution, its By-Laws and the laws of the Student Government Association.

Section C. This Student Government shall be divided into three branches: the Legislative, the Executive, and the Adjudicatory.

ARTICLE II
Executive Branch
Section A. Student Body Officers
The executive power of the Student Body shall be vested in the Student Government President, who shall have the assistance of the Student Senate President, the Student Government Treasurer, and the Student Government Secretary, and the Student Government Public Relations Officer.

Section B. Terms of Office
The Student Government Officers shall be elected for a one-year term by a plurality of those voting in the Student Government elections. Each officer shall be enrolled and in good standings with the University at the time of election.

Section C. Election of Officers
The President, Vice President, and Treasurer of the Student Body shall be chosen in a general election by a plurality of the students voting. Terms for officers begin immediately following the Spring Semester Commencement and end immediately after the following Spring Commencement. The President and Vice President shall be elected on a joint ticket. The President, Vice President, and Treasurer shall each be required to be enrolled as a full-time student from the time of the fall semester of the beginning of his/her term in office until the end of the spring semester of the same academic year, and not be involved in a professional semester program. Neither the President nor the Vice President of the Student Government Association will be allowed to hold a President or Vice President position in any club or fraternal-type organization at The University of North Carolina at Pembroke while he/she is serving in an executive capacity of the Student Government Association.

Section D. Duties of the Student Government President

Lead by example
Serve as student representative on Board of Trustees
Appoint students to certain University committees
Work with Associate Director of Student Life to hire the Association of Campus Entertainment Coordinator.
Be responsible for establishing a job description and/or set of job responsibilities for officers
Be responsible for seeing that officers receive proper training in their duties
Establish the “tone” for the SGA office by conducting himself/herself in a professional manner
Set and maintain established office hours, at least 8 hours each week
Represent the Student Government Association of The University of North Carolina at Pembroke at the University of North Carolina Association of Student Governments
Give correspondence, travel, etc., to secretary in a timely manner
Attend all SGA Senate Meetings
Work closely with Treasurer and SGA Secretary on budgetary matters
Meet with Executive Board on a weekly basis
Support SGA by attending SGA sponsored events and assisting with SGA sponsored activities
Meet with Director of Student Life on a regular basis
Establish effective communication within the SGA Office
Appoint officers for summer session, in absence of Executive Board
Contact the SGA Office either in person or by telephone every day during the SGA working week
Call special meetings of the Senate as deemed necessary
Develop and present a budget to the Senate at the beginning of each semester

Section E. Duties of the Student Body Vice President

Be responsible for presiding over the Senate meetings
Be responsible for appointing Senators to various committees as well as committee Chairs, must also work with committee Chairs to maintain Senator attendance log
Be responsible for establishing and maintaining set office hours, at least 8 hours each week
Give travel, correspondence, etc., to secretary in a timely manner
Be responsible for elections
Be responsible for appointing a Vice President, Secretary, Parliamentarian, and Vice Parliamentarian from among the senate membership with two-thirds approval of the Senate as discussed in Chapter Two, Section B of the Student Government Statutes
Represent Student Body President in his/her absence

Section F. Duties of the Student Body Treasurer

Act as Chief Financial Officer of the Student Body
Serve as ex officio member of the Senate, but have no voting power in the Senate
Must attend all SGA Meetings
Keep records of all expenditures and finances
Present a minimum of three (3) budget reports during a semester as determined by the president, and make each report available to the PINE NEEDLE
Receive monthly reports from the Business Office at the beginning of each month
Be responsible for establishing and maintaining set office hours, at least 5 hours each week

Section G. Members of the Executive Board

Student Government Association President
Student Government Association Vice President
Student Government Association Treasurer
Student Government Association Senate Secretary
Student Government Association Public Relations Officer/Student Issues Chair
Student Government Association Advisor
The Executive Board shall meet at least once a week.

Section H. Public Relations Officer
This position was created by the SGA. The Public Relations Officer promotes SGA and serves as a spokesperson for the organization when necessary. Other responsibilities include the following:

Produce a bi-monthly publication of student government activities
Update and maintain the SGA/ACE section of the University Center advertisement board
Establish a monthly Student Issue Forum

Section I. The Line of Succession

If the Student Government President is removed or leaves office for any reason, (s)he shall be replaced by the Student Senate President, who is the Student Body Vice President.
If the Student Senate President is removed or leaves office for any reason, (s)he shall be replaced by the Student Senate Vice President.
If the Student Senate Vice President is removed or leaves office for any reason, the Student Senate President shall appoint a new Vice President with a two-thirds vote from the Senate.
If the Student Body Treasurer is removed or leaves office for any reason, (s)he shall be replaced by a special election thirty (30) days after the vacation of this position, unless the spring election falls within this thirty (30) day period.
If the Student Senate Secretary is removed or leaves office for any reason, then the Student Senate President shall appoint a new secretary with a two-thirds vote of the Senate.

Section J. Duties of the Student Body Secretary

Be responsible for attending ever Senate meeting and taking the minutes.
Be responsible for establishing and maintaining set office hours, at least 5 hours each week
Carry out tasks designated by the Student Government President and the Student Body Vice President

ARTICLE III
Legislative Branch
Section A. The supreme legislative power for the Student Body shall be vested in the Student Senate.

Section B. Membership of the Senate

There shall be a minimum of five senators per class or one representative on the Senate for every one hundred fifty students. The enrollment for credit for the previous September shall be the basis for determining the number of representatives. There shall also be two positions for part-time students and one position for graduate students. If these, or any other Senator position(s) exist one month after the first full meeting of the Student Senate, they will become Senator-at-large positions, available to any student, regardless of class, level, or status. Upon transition to Senator-at-large positions, students interested shall submit an application along with a petition and grade release form one week prior to presenting themselves in front of the Senate. The petition must be endorsed by five percent of the student body. After all required materials mentioned above are received and the student presents themselves to the Senate, with two-thirds approval of the Senate the student will be appointed as a Senator by the President of the Senate.
A member’s term of office shall run from one spring commencement to the next.
Any member who shall be absent for more than two meetings of the Student Senate, within one semester, may be removed by a two-thirds vote of the Senate.
The President of the Senate with the approval of a two-thirds majority of the Senate will appoint a representative to fill any Senate position.
The President of the Senate shall be the Vice President of the Student Body. Other Student Senate officers shall be elected at the first meeting. These officers shall be elected by a majority vote of the Senate.
The officers of the Student Senate shall be: President, Vice President, Secretary, and Treasurer.

Section C. Powers and Duties of the Student Senate

Determine its rules and procedures, elect its officers, except those designated herein
Provide for the elections of the Student Body, make a thorough examination of all Student Body elections within ten (10) days, and be the sole judge of the validity thereof and the qualifications of the officers elected therein
Decide all tie elections at its first meeting following the examination of election results
Approve all recommendations of the President for Student Government administrative positions as well as presidential and University committees
Require reports from all officers of the Student Government
Approve a semester student budget for the Student Government funds
Provide a copy of the SGA budget to the PINE NEEDLE within thirty (30) days after the beginning of each semester
Establish meeting times at least once every week
Establish rules of procedure which shall be included in the Student Government statutes
Enact all laws necessary and proper to promote the general welfare of the Student Body and to govern student elections
Enact by a two-thirds majority vote of senators voting the Student Government statutes
Override a presidential veto by a three-fourths vote of the Student Senators present
Each senator shall serve on at least two committees

Section D. The Student Senate Shall Not

Enact any law abridging any of its powers delegated by this Constitution
Infringe upon the secrecy of the ballot in student body elections
Deny floor privileges in the Student Senate to elected officers of the student body, University department heads, and University administrative officers
The Student Senate shall not meet in Executive Session except in accordance with NCGS (North Carolina General Statute) 143-318.11, 143-318.14, 143-318.15, 143-318.18 (The Open Meetings Law)

Section E. Procedures of the Senate

No bill shall become law unless it shall be introduced by a member of the Student Senate, read and passed by majority vote at two meetings of the Senate, and submitted to the PINE NEEDLE.
No bill shall become law without the signature of the President of the Student Body, provided that withholding of his/her signature shall constitute a veto and that the President of the Student Body must notify the President of the Senate within five school days after Senate passage, giving reasons for his veto.
The Chancellor of the University may veto a proposed bill of law. The President of the Student Body shall notify the President of the Senate within five days after the Chancellor of the University exercises such veto.
If a proposed bill of law has not been vetoed within five school days following its passage, it shall automatically take effect.
A vetoed bill may be enacted notwithstanding the veto of the President of the Student Body if it is read a third time in full and passed by a three-fourths vote of the members of the Student Senate present and voting at a regular meeting.
The quorum for the conduct of business shall be two-thirds of the Senate.
The Senate shall not meet during the summer session.

Section F. The Student Government Vice President shall be the presiding officer of the Senate. The Student Senate shall select from its membership such other officers as may be necessary for the successful operation of the Senate.

Section G. The concerns of the Student Senate shall be investigated and legislation shall be formulated by the Student Senate standing committees. The specific duties of each standing committee shall be as chartered in the student body statutes. Special committees shall be formed by the Student Senate in the event that a matter is not within the jurisdiction of the standing committees.

ARTICLE IV
The Adjudicatory Boards
(The University Hearing and Appeal System)
Section A. Adjudicatory Powers
All adjudicatory power of the Student Body shall be vested in a system of hearing boards with recognition that ultimate responsibility must conform with the By-Laws of the University as established by the Board of Trustees.

Section B. “The Honor Code,” “Offenses Against the Student Body,” “University Code of Conduct”
Every student shall be bound by the Honor Code, the laws of the Student Body enacted in accordance with this Constitution, and the University Code of Conduct. The Honor Code shall prohibit academic dishonesty. Offenses against the Student Body are stealing, passing bad checks (Student Check Cashing Service), and such other offenses as may be defined by the Student Senate law. The University Code of Conduct is found in the Student Handbook.

Section C. Initiation of Disciplinary Proceedings
The University of North Carolina at Pembroke is an educational institution. At educational institutions, judicial proceedings do not follow the same procedure used in courtrooms. The University does not employ lawyers to “prosecute” students, nor does it permit lawyers to represent students at university judicial hearings. The University shall have the burden of proof of guilt by clear and convincing evidence. Burden of proof of guilt by clear and convincing evidence shall be interpreted as a person being held responsible based upon a preponderance of evidence (that evidence which is more credible and more convincing) presented which any reasonable person would conclude. The purpose of the student discipline process is to maintain a healthy community where shared values, expectations, and behavioral standards set by the campus community are enforced. Students share in the responsibility for maintaining an environment in which the rights of each member of the university community are respected. The goal of the university discipline process is to provide all students with a fair and just system of adjudication.

Under the direction of the Chancellor, the Vice Chancellor for Student Affairs has primary responsibility and authority for the administration of student discipline. Further delegation of this authority may be made by the Vice Chancellor for Student Affairs to the Associate Vice Chancellor for Student Affairs and/or other disciplinary bodies such as the Campus Judicial Board (CJB) and the Committee on Extraordinary Disciplinary Emergencies.

Filing Complaints
1. Any academic or administrative official, faculty or staff member, or student may file a written complaint with the office of the Associate Vice Chancellor for Student Affairs against any student for misconduct.
2. While action on a complaint of violating a university regulation is pending, the status of the student shall not be altered, except for reasons outlined in Section E.4 (Summary Suspension).
Presumption of Innocence
Any student charged with an infraction of the Code of Conduct shall be presumed innocent until proven responsible by a preponderance of evidence.
Preliminary Investigation
When the Associate Vice Chancellor for Student Affairs receives information that a student has allegedly violated university regulations or local, state, or federal law, the Associate Vice Chancellor or designee shall investigate the alleged violation. After completing a preliminary investigation, the Associate Vice Chancellor or designee may:
1. Find no basis for the complaint and dismiss the allegation as unfounded, or
2. Summon the student for a pre-hearing and then either dismiss the allegation, or provide student with choice of administrative or CJB hearing
3. Proceed administratively by informing the student of the following options for resolution of the disciplinary charges:
  1. Plead not responsible to the charge(s) and request an administrative hearing before the Associate Vice Chancellor for Student Affairs or designee where determination of responsibility will be made. The Associate Vice Chancellor or designee may elect not to hear the case. The case would then be heard by the Campus Judicial Board (CJB). If the student is held responsible by the adminis-trative hearing officer, an appropriate sanction will be determined.
  2. Plead not responsible to the charge(s) and have a hearing before the CJB where a determination of responsibility will be made. If the student is held responsible by the CJB, an appropriate sanction will be determined.
  3. Plead responsible to the charge(s) and request an administrative hearing before the Associate Vice Chancellor for Student Affairs or designee to determine an appropriate sanction. The Associate Vice Chancellor for Student Affairs or designee may elect not to hear the case. The case would then be heard by the CJB.
  4. Plead responsible to the charge(s) and request that the CJB determine an appropriate sanction.
    NOTE: All charges for alleged Code of Conduct violations occurring one week prior to exams and going through exam week and during summer sessions will be heard by the administrative hearing officer or designee. Appeals will be directed solely to the Chancellor or designee via the Vice Chancellor for Student Affairs or designee.
4. A student choosing a hearing before an administrative hearing officer or the CJB has a right of appeal to the Campus Appeal Board and then to the Chancellor. If a student chooses a hearing before the CJB and is cited for an additional violation in the interim, a student then forfeits the right to a board hearing, and an administrative hearing will be conducted on all charges.
5. If a student requests an administrative hearing before the Associate Vice Chancellor for Student Affairs or designee, at this point the student may waive all or part of the written notice requirements that follow. The student may also waive the number of days specified from the original date of the charge(s) and proceed with the hearing. All waivers shall be executed by a signed writing. If the student chooses an administrative hearing, the Associate Vice Chancellor for Student Affairs or designee shall provide him/her:
  1. A written notice of the charge(s) and an outline of rights. In the event that additional charges are brought, a further written notice must be forwarded to the student via certified mail.
  2. Review of all available information, documents, exhibits, and a list of witnesses that may testify against him/her. This is a continuing obligation of the complaining party and the Associate Vice Chancellor for Student Affairs or designee.
  3. Choice to elect not to appear at the hearing; the hearing shall be conducted in the student’s absence.
  4. A written notice of the date, time, and place of the hearing forwarded to the accused at least five (5) class days prior to the hearing. Unless the student waives all or part of the notice, the formal hearing will not be held less than five (5) class days from the date of the original charge letter.
  5. A prehearing interview with the Associate Vice Chancellor for Student Affairs or designee where all of these rights, responsibilities, and procedures are explained
Summoning a Student for a Pre-hearing
1. Should a student not appear when requested by the Associate Vice Chancellor for Student Affairs or designee, the Associate Vice Chancellor for Student Affairs or designee may formally summon a student to appear for a conference in connection with an alleged violation.
2. The letter shall direct the student to appear at a specified time and place not less than three (3) class days later. The letter shall also describe briefly the alleged violation.
3. If an accused student fails to respond to a charge letter and the required pre-hearing interview, the accused student forfeits the options in Article IV, Section C., 3.e., and will be notified by certified letter, sent at least seven (7) class days before a hearing before the Associate Vice Chancellor for Student Affairs or designee, or, at the option of the Associate Vice Chancellor for Student Affairs, the CJB. At this hearing, a decision of responsible or not responsible will be made based on available information, with or without the accused student. If the student fails to attend the hearing, all allegations against the student shall be deemed to be denied. When appropriate, a sanction will be determined and the student will be notified in writing.
Disciplinary Correspondence
All disciplinary correspondence will be sent to the student’s campus post office box (for on-campus residents) by certified mail, return receipt requested, and to the permanent address of record for commuter students by certified mail, return receipt requested. The University reserves the right to use other reasonable means to notify students.
Campus Judicial Board
1. When a student requests a hearing before the CJB or when a case is referred by the Associate Vice Chancellor for Student Affairs or designee, the CJB becomes involved. The CJB is a board of the Chancellor composed of five (5) members. The Vice Chancellor for Student Affairs or designee serves as the advisor to the CJB. The members are:
  1. Two (2) students recommended by the President of the Student Body and appointed by the Chancellor
  2. Two (2) alternate students recommended by the President of the Student Body and appointed by the Chancellor
  3. Two (2) faculty members recommended by the Faculty Senate Chairperson and appointed by the Chancellor
  4. Two (2) alternate faculty members recommended by the Faculty Senate Chair-person and appointed by the Chancellor
  5. One (1) administrative member recommended by the Vice Chancellor for Student Affairs and appointed by the Chancellor.
2. b. The Chairperson of the CJB shall be appointed by the Chancellor.
3. QUORUM – A quorum shall consist of any three (3) members, including the Chair-person. The Chairperson of the CJB is a non-voting member, except when there is a tie vote.
4. SELECTION
  1. The students recommended by the President of the Student Body for appointment to the CJB are selected through a campus-wide application process.
  2. CJB members will be appointed by May 1 each year. Appointments are for one (1) year.
  3. Vacancies occurring during the course of the year will be filled by the Chancellor.
  4. Members of the CJB become active members only after they have been trained by the Office of the Associate Vice Chancellor for Student Affairs.
5. Jurisdiction of Campus Judicial Board
  1. The CJB may have, at the request of the student, original jurisdiction in disciplinary cases.
  2. The CJB may have, upon referral by the Associate Vice Chancellor for Student Affairs or designee, original jurisdiction in disciplinary cases
Procedural Standards for Campus Judicial Board Cases
1. All matters upon which the decision may be based must be introduced into evidence at the hearing before the CJB. The decision shall be based solely upon such matters and must be supported by the evidence. Any student charged with an infraction shall be presumed not responsible until proven responsible by a preponderance of the evidence.
2. All evidence will be admitted except that which is irrelevant or repetitious or which is obtained in violation of search and entry provisions. The CJB will be the sole judge of admissibility of evidence.
3. CJB records are maintained in the Office of the Vice Chancellor for Student Affairs and are confidential and may be released only with the consent of the accused student.
4. No member of the hearing body who has a personal interest in the particular case may sit in judgment during the proceedings. In such cases in which a member cannot serve due to a conflict of interest, an alternate member will serve for the duration of the hearing.
Hearings Before Campus Judicial Board
1. Prior to a hearing, the accused student is entitled to:
  1. A written notice of the charge(s) and an outline of rights. In the event that additional charges are brought, a further written notice must be forwarded to the student.
  2. Review of all available information, documents, exhibits and a list of witnesses that may testify against him/her. This is a continuing obligation of the complaining party and the Associate Vice Chancellor for Student Affairs or designee.
  3. A written notice of the date, time, and place of the hearing forwarded to the accused at least five (5) class days prior to the hearing, unless the student waives all or part of the notice. The formal hearing will not be held less than five (5) class days from the date of the original charge letter, unless the student charged waives the limit.
  4. A prehearing interview with the Associate Vice Chancellor for Student Affairs or designee where all these rights, responsibilities, and procedures are explained.
2. Duties of the Campus Judicial Board – In those cases in which the accused student disputes the facts upon which the charges are based, such charges shall be heard and determined by the CJB. The CJB will:
  1. Rule on the admissibility of evidence, motions, and objections to procedures
  2. Set forth finding of facts
  3. Render a written decision as to the accused student’s guilt or innocence of the charges
  4. Determine the penalty, if any
  5. Provide the Vice Chancellor for Student Affairs with a copy of the decision.
3. Duties of the Associate Vice Chancellor for Student Affairs – The Associate Vice Chancellor for Student Affairs or designee shall:
  1. Consult the CJB in setting the date, time, and place of the hearing
  2. Notify the student of the date, time, and place of the hearing. The letter shall specify a hearing date not less than five (5) class days after the date of the receipt of the letter. A student may request in writing that an earlier date be set, if feasible. The CJB, for good cause, may postpone the hearing and notify all interested persons of the new hearing date, time, and place.
  3. A letter mailed under Part 2 above shall:
    1. Direct the student charged to appear at a date, time, and place specified
    2. Advise the student of his/her rights:
      1. To appear in person, hear all testimony, and present any relevant information in his/her behalf, call witnesses, ask questions of any person present at the hearing
      2. To elect not to appear at the hearing. The hearing then shall be conducted in the student’s absence
      3. To refuse to answer any questions or make a statement – however, the hearing authority then shall make its decisions solely on the basis of information introduced at the hearing
      4. To know the identity of witnesses who will testify against him/her
      5. To question each witness who will testify against him/her for the purpose of clarification
      6. To have all statements, information, or comments given during the hearing held in strictest confidence by members of the board before, during, and after deliberation. Only those faculty and staff with an educational need to know will be informed of the outcome. The Chairperson will exercise control over the hearing to avoid needless consumption of time, to avoid repetition of information, and to prevent the harassment or intimidation of participants
      7. To have hearings conducted in an informal manner where technical rules of evidence will not be applied. The taking of statements of witnesses may be done by discussion, though each witness shall be subject to cross-examination. Witnesses (except for the accused) shall be present during the hearing only during the time they are testifying. While written statements are admissible, no one shall be found responsible who has not had the opportunity to testify, to present evidence and witnesses, and to hear and question adverse witnesses
      8. To have a summary of the hearing record
      9. To appeal
    3. Contain the name of the person appointed to act as Chairperson of the CJB
    4. Contain the names of witnesses who will testify against the student and a description of evidence and charges that will be offered against him/her
    5. Contain a copy of the complaint
    6. Notify the charged student that the Associate Vice Chancellor for Student Affairs or designee may question a student testifying in the defendant’s behalf or question the defendant if he/she testifies in his/her own behalf
4. If a student fails, without good cause, to comply with the letter sent under this section, the CJB may proceed with the hearing in the student’s absence.
5. Hearing Procedure – The CJB shall proceed generally as follows during the hearing:
  1. Judicial hearings shall be closed to the public. The student charged may ask one person to be present with him/her during the hearing but the person may not participate.
  2. The Chairperson of the CJB reads a complaint and informs the student charged of his/her rights, and asks the student whether he/she pleads responsible or not responsible to the charge(s) before the CJB
  3. The Associate Vice Chancellor for Student Affairs or designee presents the university’s case
  4. The student presents his/her defense
  5. The Associate Vice Chancellor for Student Affairs or designee and the student defendant present rebuttal evidence and arguments
  6. The CJB deliberates and decides the issue of responsibility or non-responsibility
  7. If the CJB finds the charged student responsible, the Associate Vice Chancellor for Student Affairs or designee and student charged may present evidence and arguments on an appropriate penalty
  8. The CJB deliberates and determines an appropriate penalty
  9. The CJB renders a written decision as to the accused student’s responsibility or non-responsibility of charges. The decision states the penalty, if any, and procedures for appeal. The accused student, Vice Chancellor for Student Affairs, and Associate Vice Chancellor for Student Affairs shall each be given a copy of the decision.
6. Hearing Record – The hearing record is confidential and consists of:
  1. A copy of the notice forwarded to the student
  2. A written summary of the hearing together with other material considered by the CJB
  3. The decision(s) of the CJB

Section D. Appeal of Administrative/Campus Judicial Board Decision
In the event that a charged student disagrees with a finding of responsible or sanction of an administrative hearing officer or the CJB, the charged student may request an appeal to the Campus Appeal Board within forty-eight (48) hours after notification of the decision (see Section D.1. a. through k.) by submitting a Request For Appellate Consideration Form to the Vice Chancellor for Student Affairs. She/he will submit the appeal to the Campus Appeal Board within forty-eight (48) hours for prompt consideration. Original sanctions (except summary suspension) are normally put into effect only after the Campus Appeal Board makes a decision.

The Campus Appeal Board has the authority to approve, reject, or modify sanctions. It may impose less severe sanctions as well as more severe sanctions. The decision of the Campus Appeal Board may be appealed to the Chancellor by completing the Request for Appellate Consideration Form. The appeal must be submitted to the Vice Chancellor for Student Affairs within forty-eight (48) hours, and she/he will submit the appeal to the Chancellor for prompt consideration.

Campus Appeal Board
1. The Campus Appeal Board shall be composed of the Chairperson of the Faculty Senate who will serve as chairperson, the President of the Student Body or his/her designee, the Dean of Students, and the academic advisor of the accused student.
2. A quorum shall consist of any three (3) members, including the chairperson.
3. The function of the Campus Appeal Board is that of reviewing the action of the administrative hearing officer or the CJB to determine if: (1) an alleged violation of the rights guaranteed the accused has occurred, (2) the sanction is too severe for the violation; or (3) new evidence has developed which has bearing on the outcome.
4. The Campus Appeal Board shall receive the petition from a student choosing to appeal the decision of an administrative hearing or a CJB hearing. Such petition shall be submitted to the Chair of the Campus Appeal Board through the Office of the Associate Vice Chancellor for Student Affairs, explaining in detail the reasons for the student’s appeal and specifying the ways in which he/she believes the procedures or actions of the administrative hearing officer have violated his/her rights.
5. Upon receiving a petition, the Campus Appeal Board shall obtain the record of the administrative hearing officer or the CJB. Such record shall include relevant documents and a written statement by the hearing officer. Such statement in the case of administrative action shall summarize the case and the reasons supporting the disciplinary action.
6. With this information, the Campus Appeal Board shall decide whether an appeal hearing is warranted. This decision is based upon the three options for an appeal outlined in Part 1.c. above. It shall notify the petitioner in writing of its decision within seven (7) class days after receiving the student’s petition.
7. If the Campus Appeal Board determines that a hearing should be granted, that hearing shall be held within seven (7) class days of such determination and notification shall be given in writing at least three (3) days prior to the date set for the hearing, specifying time and place of the hearing and informing the student of his/her rights. If a student chooses to waive the seven-day (7) notice and other requirements as stated in this section, an immediate appeal hearing may be scheduled.
8. The Campus Appeal Board shall invite the appellant, the respective administrative hearing officer, or the Chairperson of the CJB, and such other persons as it deems appropriate to appear before the Board to make statements and respond to questions. The student and administrative hearing officer may request the Board to invite persons to testify if and only if there is new evidence. The Campus Appeal Board follows regular hearing procedures in appeal cases, if it elects to hear new evidence.
9. i. No member of the Campus Appeal Board shall be a party to any prior investigation or witness in the case nor should any member be placed in the position of developing or prosecuting the case.
10. After the hearing is concluded, the Campus Appeal Board shall go into executive session to reach a decision.
11. The Campus Appeal Board has the authority to approve, reject, or modify the decision in question. It may impose less severe sanctions as well as more severe sanctions. The Chairperson of the Campus Appeal Board is a non-voting member, except when there is a tie vote. The decision of the Campus Appeal Board will be submitted in writing to the Vice Chancellor for Student Affairs. The decision of the Campus Appeal Board may be appealed to the Chancellor as outlined in Section D.2. Prompt notice of the decision of the Campus Appeal Board shall be given. Any appeal of this decision must be in writing and presented within forty-eight (48) hours after notification of the decision to the Vice Chancellor for Student Affairs who will submit the appeal to the Chancellor.
Appeal of a Campus Appeal Board Decision
In the event a charged student disagrees with a finding of responsible or sanction of the Campus Appeal Board, the charged student may request an appeal to the Chancellor within forty-eight (48) hours after notification of the decision. Original sanctions (except summary suspension) are normally put into effect only after the Chancellor makes a decision.
a. Procedure
1. The function of the Chancellor in hearing an appeal is that of reviewing the action of the Campus Appeal Board to determine if: (a) an alleged violation of the rights guaranteed the accused has occurred; (b) the sanction is too severe for the violation; or (c) new evidence has developed which has bearing on the verdict.
2. The Chancellor shall receive the petition from a student choosing to appeal the decision of the Campus Appeal Board. Such petition shall be submitted in writing to the Chancellor through the Vice Chancellor for Student Affairs explaining in detail the reasons for the student’s appeal and specifying the ways in which he/she believes the procedures or actions of the judicial process have violated his/her rights.
3. Upon receiving a petition, the Chancellor shall obtain the record of the Campus Appeal Board. Such record shall include relevant documents and a written statement by the Campus Appeal Board. Such statement shall summarize the case and the reasons supporting the Campus Appeal Board’s decision.
4. With this information, the Chancellor, or in his/her absence, the Vice Chancellor for Student Affairs shall decide whether an appeal hearing is warranted. This decision is based upon the three (3) options for an appeal in Part a-1 above. He/she shall notify the petitioner in writing of his/her decision within seven (7) class days after receiving the student’s petition.
5. If the Chancellor, or in his absence the Vice Chancellor for Student Affairs, determines that a hearing shall be granted, that hearing shall be held within seven (7) class days of such determination and notification shall be given in writing at least three (3) class days prior to the date set for the hearing, specifying time, date, and place of the hearing and informing the student of his/her rights.
6. The Chancellor may invite the appellant, and other persons as he/she deems appropriate to appear before him/her to make statements and respond to questions. The student may request the Chancellor to invite persons to testify if there is new evidence.
7. The Chancellor has the authority to approve, reject, or modify the decision in question. The Chancellor may impose less severe sanctions as well as more severe sanctions.

Section E. Committee on Extraordinary Disciplinary Emergencies
Notwithstanding any other provisions of the UNCP Code of Conduct, and in fulfillment of the obligation of the University and of the Chancellor to maintain campus security and to protect the safety and welfare of students, employees, and visitors to the University, the Committee on Extraordinary Disciplinary Emergencies is established in accordance with the provisions of Sections 116-11 (2) and 116-34 (a) of the North Carolina General Statutes, Sections 502D (3), 600, 608 (2), and Appendix Sections XII and XV of the Code of the Board of Governors of the University of North Carolina, Section XIII-A-1 of the Administrative Manual of the University of North Carolina, including the Board of Governor’s Policies and Administrative Memoranda, and the UNCP Code of Conduct.

Jurisdiction of the Committee
The Committee on Extraordinary Disciplinary Emergencies is established under the delegation of the Chancellor pursuant to his responsibility for Student Affairs. The Committee is established to investigate, and make recommendations to the Chancellor concerning the disposition of complex cases or of those cases involving students or student organizations whose behavior, on or off campus, is such that their presence at the University, in the judgment of the Committee, upon referral from the Vice Chancellor for Student Affairs or the Chancellor, may pose either:
1. a serious risk of disruption of the academic environment; or
2. a serious risk of interference with the rights of other members of the University community; or
3. a serious risk or continuing danger to University property; or
4. a serious risk or continuing danger to themselves or to other members of the University community.
Offenses
Examples of student behavior that may come within the jurisdiction of the Committee include, but are not limited to:
1. students or student organizations who have been arrested or charged with a serious crime of a violent nature, or of a dangerous nature, or which involved placing another person in fear of imminent injury or damage, e.g., rape, sexual assault, felonious assault, etc.;
2. students subject to summary suspension.
Committee Membership and Emergency Procedures
The Committee shall be composed of the Vice Chancellor for Student Affairs or designee, the Provost and Vice Chancellor for Academic Affairs or designee, the Vice Chancellor for Business Affairs or designee, the Vice Chancellor for Advancement or designee, the Associate Vice Chancellor for Student Affairs or designee, the Chairman of the Faculty Senate or designee, and the President of the Student Body or designee. A quorum of the Committee shall consist of any four (4) members of the Committee or their designees. In each case, the Committee shall designate a chair to preside over the Committee. In the event of a tie vote, the administrative action of the University is ratified.
In an emergency situation, the Vice Chancellor for Student Affairs or designee shall have the power to invoke summary suspension. After a hearing, the Committee may either ratify the Vice Chancellor’s action, or reverse it, or take any other appropriate action. In such emergency situations, the Vice Chancellor for Student Affairs shall inform the Chancellor of all actions taken either summarily or by the Committee under the authority of this policy. The Chancellor has the authority to approve, reject, or modify the action of the Vice Chancellor for Student Affairs or the Committee at any stage of the proceedings. The Chancellor may impose less severe sanctions as well as more severe sanctions.
Summary Suspension
1. Summary suspension is an action requiring that a student immediately leave the campus and university property. It may be imposed by the Vice Chancellor for Student Affairs or designee when there is reasonable cause to believe, based on available facts, that the student is an immediate threat to the safety of himself/herself, other members of the university community or university property, or is disruptive without relief to the university community.
2. Any student who is suspended on a summary basis and returns to the campus and university property during the suspension shall be subject to further disciplinary action and may be treated as a trespasser. Permission to be on campus for a specific purpose (e.g., to take an exam, to consult with the Associate Vice Chancellor for Student Affairs, or to participate in the disciplinary procedures against him/her) may be granted in writing by the Vice Chancellor for Student Affairs or designee.
3. When a student is suspended on a summary basis, he/she is given notice containing the reasons for suspension, the duration and any conditions that apply, and a copy of this summary suspension policy. A student notified of such summary suspension may, within ten (10) class days of the written notice of suspension, request through the Vice Chancellor for Student Affairs or designee a hearing before the Committee on Extraordinary Emergencies to determine the innocence or guilt of the student charged and the appropriate sanction and whether the conditions of the summary suspension should continue. This hearing shall normally be conducted within five (5) class days of the student’s request for a hearing.

Section F. Traffic Appeals Board
The Traffic Appeals Board is appointed each year by the Chancellor. The board consists of two students, one faculty and one staff member. The Board has the authority to review violations to determine whether or not a violation has been properly established. The Board has the authority to void or reduce any citation when a violation of the Campus Traffic Regulations is not shown, but does not act as a substitution for public authority when it applies.

ARTICLE V
Section A. Qualifications for Voting
Only members of the Student Body, as defined in Article I, shall be entitled to vote in Student Body elections.

Section B. Time of Elections

The general election shall be held at least 5 weeks prior to the end of the spring semester. The two consecutive days during this week shall be determined by the Election Committee.
Special elections, when necessary, may be called by the President of the Student Body with a two-thirds consent of the Senate.

Section C. Nominations

All nominations shall be by petition and submitted one week prior to the election. This petition must be endorsed by five percent of the Student Body.
Nominations shall be posted one week before the election.
No person shall be nominated for more than one elected position during any given election.

Section D. Time of Assuming Office
The elected officers of the Student Body shall assume the duties of their offices on Commencement Day following election.

Section E. Qualifications for Office
To be eligible for an office of the Student Government, a student must be eligible to vote and have at least a 2.0 cumulative average (on a 4.0 system) on his/her official transcript at UNCP prior to becoming a candidate for office. Candidates for President, Vice President, and Treasurer must have three academic semesters completed at UNCP with the exception of transfer students. Transfer students must have at least 45 credit hours completed, at least 12 of those 45 credit hours must have been completed at UNCP, and at least one semester in SGA must be completed.

Section F. Supersession of Elections
Elections will be vacated if, after the expiration of the deadline for nominations, the number of nominees for the position(s) is equal to, or less than, the number of vacant positions.

Section G. Pre-obligations for Senate Members
Each senate member and officer must attend an information workshop to be advised of Parliamentary Procedures, Constitutional guidelines and other duties that are required of each SGA representative. The President, Vice President, and Constitution Chair will be in charge of presenting the information at the workshop. This shall be held within one month following the confirmation of elections. Only medical or family emergences shall be excused, and the senator would make up the workshop with the executive officers.

Section H. Pre-obligations for Officers of SGA/ACE
Each person that accepts the responsibility of holding a paid officer position in the Student Government Association and Association of Campus Entertainment (ACE) renders themselves ineligible for Homecoming King and Queen.

ARTICLE VI
Section A. The Student Senate may establish By-Laws to this Constitution provided that such By-Laws shall not conflict with the provisions herein, and further provided that such By-Laws shall be introduced by a member of the Student Senate, read and passed by a two-thirds vote at two meetings of the Senate, and shall be provided to the PINE NEEDLE in the interim.

Section B. The President of the Student Body may veto a proposed By-Law provided that (s)he notifies the President of the Student Senate within five school days after passage, giving reasons for his/her veto.

Section C. The Chancellor of the University may veto a proposed By-Law. The President of the Student Body shall notify the President of the Senate within five school days after the Chancellor of the University exercises such veto.

Section D. If a proposed By-Law has not been vetoed within five school days following its passage, it shall automatically take effect.

Section E. A proposed By-Law that has been vetoed by the Student Body President may be enacted if it is read a third time in full and passed by a three-fourths vote of the Student Senate at a regular meeting.

ARTICLE VII
Section A. Amendments to the Constitution
All amendments to the Student Government Constitution shall require a two-thirds vote of those students voting in the Student Body Referendum following:

A two-thirds majority vote of the entire Senate membership, or
A petition signed by thirty percent of all University enfranchised students.

Section B. Publication
The proposed amendment shall be provided to the PINE NEEDLE not less than one nor more than three weeks prior to the election at which it is considered.

The Student Government Statutes
INTRODUCTION
Purpose and Scope
The Student Government Statutes are the By-Laws of the Student Government Constitution. Each item of the Student Government statutes requires passage by a two-thirds majority of the Student Senate.

The Statutes supersede any conflicting customs and documents existing prior to the adoption of the Student Government Constitution.

The Statutes expand upon provisions of the Constitution, and detail procedures for implementing Constitutional provisions.

Chapter One: EXECUTIVE PROCESS
Section A. Appointments

The Student Senate President shall have the power to make appointments for the successful operation of the Student Senate.

Chapter Two: LEGISLATIVE PROCESS
Section A. Apportionment
See Article Ill, Section B-1.

Section B. Officers and Committee Chairmen
The Student Senate President shall appoint a Vice President, Secretary, Parliamentarian, and Vice Parliamentarian from among the Senate membership by the first senate meeting of the year, to be approved by a two-thirds vote of the senate either before, but no later than the second senate meeting of the year. They shall have full voting privileges and be responsible for fulfilling the outlined duties of his/her position.

The Vice President Shall:
1. Preside over meetings of the Senate in the President’s absence or when the President steps down from the chair;
2. Represent the Senate in an official capacity when the President is unable to do so;
3. Fulfill all other duties as outlined elsewhere in the Student Government Documents.
The Secretary Shall:
1. Maintain all minutes and attendance records of the Senate;
2. Distribute all bills to the Senate and prepare a final copy of legislation considered;
3. Fulfill all other duties as outlined elsewhere in the Student Government documents.
The Parliamentarian Shall:
1. Insure that the Senate follows procedures outlined in the Student Government documents and adheres to Robert’s Rules of Order.
The Vice Parliamentarian Shall:
1. Assume the responsibilities of the Parliamentarian during his/her absence.
The Committee Chairman Shall:
1. Be appointed by the Senate President;
2. Serve for the duration of the academic year and have full voting privileges;
3. Be responsible for: coordinating committee meetings, ensuring that minutes are taken of meeting discussions, and addressing issues of importance as requested by the Senate President.

Other positions necessary for the operation of the Student Senate shall be appointed by the Student Senate President with the approval of the Student Senate.

Section C. Student Senate Operating Rules

Order of Business
Business shall be handled in the following order:
1. Opening Ceremony
2. Roll Call
3. Reading of Minutes
4. Committee Reports
5. Old Business
6. New Business
7. Announcements
8. Roll Call
9. Adjournment
Quorum
A quorum shall consist of two-thirds of the actual membership of the Student Senate, and no official business shall be conducted without quorum.
Absences
Two unexcused absences during one school semester from Committee and/or Senate meetings will qualify a Senator to be brought up for impeachment. An unexcused absence from the Senate shall be one not excused by the presiding officer of the Student Senate. Two tardies will result in one unexcused absence.
Attendance shall be taken at the beginning and the end of every meeting, and if a Senator who is initially present is absent at the end of the meeting, (s)he can be charged with one-half absence if the absence is not excused. The Senator wishing to be excused must submit his/her excuse in writing or in person to the Senate President by the end of the succeeding meeting of the Senate after his/her absence or one-half absence. Validity of the excuse shall be ruled on by the Student Senate President. Ruling made by the Student Senate President may be appealed to the Student Senate.

Section D. Impeachment Proceedings:
The following procedures shall be adopted for all cases of impeachment of an elected or appointed student official:

1. Grounds for impeachment
1. Committing a criminal act
2. Failure to fulfill or carry out duties
3. Misuse of Student Government funds
4. Grounds noted elsewhere in these statutes or constitution
Procedures for Impeachment:
1. Impeachment allegations can be brought forth in petition form by:
  1. five (5) Student Senators;
  2. five percent (5%) of the Student Body enrollment;
  3. one (1) appointed Senator for a voice plus the five (5) Student Senators
2. Charges must state explicitly and by example, evidence of malfeasance in office (any findings of a judicial board may be entered as charges against student body officials, if included in the “impeachment allegation” petition);
3. Copies of this petition must be filed with the Student Government Office and mailed to the accused at this time. This petition must contain the charges for impeachment.
4. For Student Senators:
  1. The Student Senate President shall call a committee meeting to ascertain the credibility of the charges.
  2. If the charges are judged to be insufficient for senate consideration, the Student Senate President may opt for a censure or reprimand of the Senator, or complete dismissal of the charges. The Student Senate President may, by a two-thirds majority vote, elect to reduce or strike, individual charges, but may not add new charges.
5. For the Student Body President, Student Senate President, Student Body Treasurer and appointed student officials:
  1. The Student Senate President shall immediately call a meeting of the UNCP Student Senate Committee Chairmen, excluding the Treasurer, but including the Vice Chairman.
  2. The meeting shall be called to order by the Student Senate President.
    1. The accuser(s) shall present their charges and evidence to the committee.
    2. The accused shall then be allowed time to refute the allegations, and questioning shall follow.
  3. If the accused is not present at this meeting, the charges shall be judged sufficient for Senate consideration unless the absence is verifiable, unavoidable, and excused by the Senate President. In this case the charges will be brought forth at the next Senate meeting.
  4. If the charges are judged insufficient for impeachment, the committee may opt for a censure or a reprimand of the official; or complete dismissal of the charges. A two-thirds majority vote may elect to reduce, or strike, individual charges, but may not add new charges.
  5. If the charges are judged sufficient for Senate consideration, the Government official will be dismissed.
  6. An appeal shall follow the same procedures as an impeachment trial.
Procedures for Impeachment Trial (Senate Consideration of Charges):
1. The trial shall come under Old Business in the Orders of the Day;
2. If the charges are against Student Body President, Student Senate President, Student Body Treasurer, or an appointed student official, then the Student Senate Vice President shall conduct the trial;
3. The accuser(s) shall state reasons to justify malfeasance and offer evidence;
4. The accused shall immediately be allowed to answer the allegations and present evidence in his/her behalf;
5. The accusers, then the accused, shall be allowed to debate their final remarks;
6. After deliberation, a vote shall take place without further debate;
7. Voting shall be by voice vote unless a second vote or roll call vote is preferred by a majority of the body. (If the accused is a member of the Student Senate, his/her vote in his/her absence shall be taken as a negative vote for impeachment.)
8. A three-fourths majority vote is necessary for impeachment conviction pursuant to the Student Body Constitution;
9. If an impeachment conviction is made, removal from office shall be immediate.
Post Impeachment Guidelines.
1. An elected or appointed official cannot be impeached on the same or similar charges. (This judgment is subject to a majority vote by the Senate when impeachment proceedings are brought.)
2. A person, after being removed from office as a result of impeachment, shall be ineligible to run in future Student Body elections.

Section E. Conduct of Business

Except when raising privilege questions, no member of the Senate shall speak until recognized by the presiding officer. The speaker then has the floor.
The presiding officer shall state all motions as they are made.
At the request of the presiding officer, every major motion or amendment shall be submitted to the secretary in writing.
Only one motion may be debated at a time. After that motion has been seconded and approved, the other motion may be brought forth.
Following Robert’s Rules of Order, there shall be one full round of positive debate and one full round of negative debate, each debate having a time limit of five minutes, followed by a two-minute rebuttal by both sides.
After a motion has been made, there shall be a second which shall be made by a Senator recognized by the presiding officer. The Secretary shall be given a copy of each piece of legislation upon introduction.

No final action may be taken on legislation until copies of the legislation are made available to every member of the Student Senate.

The Senator(s) authoring legislation shall submit it to the Student Government Office in a form suitable for making copies for general Student Government distribution. The Student Senate Secretary shall be responsible for having said legislation printed.

Section F. Orientation of Senators
A meeting of new Senators shall be held as soon as possible after all general elections for the purpose of acquainting the new Senators with Student Senate procedure.
Attendance at this meeting shall be mandatory for all new senators, unless excused by the Student Senate President, and open to all other interested persons.

Section G. Roll Call Vote
Any Senator serving as a member may call for a roll call vote or a secret ballot vote on any piece of legislation if no objections to a roll call vote or secret ballot vote are voiced. If objections are voiced, a vote shall be taken to determine the desire of the Senate. A one-third affirmative vote for a roll call or a secret ballot vote will constitute grounds for such a vote.

Chapter Three: STUDENT SENATE AND FACULTY COMMITTEES
Section A. The Student Senate President shall appoint committees to facilitate its work:

Student Issues Committee: This committee shall meet with the Vice Chancellor for Student Affairs to discuss student issues that come before the senate.
Food Committee: This committee shall meet on matters concerning the food service.
Constitution Committee: This committee handles the revision of the Constitution and its By-Laws. This committee meets when questions arise about any legislation.
Election Committee: This committee handles all aspects of student elections.
Inter-Club Committee: This committee is an open forum for all clubs and organizations to discuss programs and issues that affect them. It may also serve as a clearinghouse for activities sponsored by student organizations.
Community Service Committee: This committee designs projects to promote the link between the university and the local communities.

Section B. The Student Senate President shall appoint senate members to participate in faculty subcommittees.

Academic Subcommittee on Curriculum:
1. The Subcommittee on Curriculum:
  Student Senate Secretary
  SGA Senator
2. The Subcommittee on Admissions and Retention:
  Two SGA Senators
3. The Subcommittee on Academic Support Services:
  One SGA Senator
Student Affairs Committee
The Subcommittee on Student Life:
Two representatives from the SGA
Meetings: Upon organization by the Senate each committee or subcommittee shall meet, establish and publish a list of its scheduled meetings.
Absences from Meetings:
When a member of either a committee or subcommittee cannot be present for a meeting and requests to be excused, such request must be addressed to the chairman of the committee or subcommittee, preferably in writing. Two unexcused absences will result in a committee or subcommittee vote as to the removal of that member.

Chapter Four: THE STUDENT GOVERNMENT DOCUMENT SYSTEM
All Student Government documents shall be kept on file under the supervision of the Student Government Secretary.

Chapter Five: FINANCES
Section A. Budget

It shall be the responsibility of the Student Government President to propose annually a tentative budget to the Student Senate. The Senate may make thorough investigations and hold open meetings before making detailed recommendations concerning the amount of and manner in which the Student Government funds are to be expended for Student Government and for other co-curricular activities.
The budget may be amended by the Student Senate by a majority vote.
The SGA budget shall operate on an academic year that shall begin the first day of the semester. The academic year for a budget shall close at the close of the last business day before the new budget comes into effect.
Summer budgets are kept separately from academic budgets.
Bills incurred on a budget shall be accepted by the Student Government Treasurer for a period of one month after the budget has been closed.

Section B. Accountability of Funds Received

Receipts of all actual expenditures funded by the Student Senate must be submitted to the Student Government Treasurer within one week after all expenditures are made.
All encumbrances and actual expenditures of SGA budgetary transactions shall be entered into the SGA Office computer system.
It shall be the responsibility of the SGA Treasurer and/or SGA Office to record all transactions on a current and timely basis.

Section C. Student Funding
This is a special program created by SGA to help recognized student organizations receive money for special projects. Each project must be approved by the Student Funding Committee. For more information, organizations should contact the SGA Office.

Updated: Thursday, July 17, 2008

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