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Contact Information

Student Affairs
PO Box 1510
Pembroke, NC 28372

Phone: 910.521.6226
Fax: 910.521.6272
Email: studentaffairs @uncp.edu

Location: Lumbee Hall, Room 329
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Student Handbook: Activities and Regulations

Students

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University Calendar

The University Calendar is located on the web at https://calendar.uncp.edu. All public University events, meetings, dates, and deadlines are listed on the calendar. All students, faculty and staff can submit events on the Calendar by clicking the "Submit Event" link in the navigation bar.

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E-nnouncements

E-nnouncments are sent to the student listserv twice weekly. Once at 9:00 a.m. Monday morning and once at 9:00 a.m. Thursday morning. If you want to submit items you can access additional E-nnouncements details (including the archives) and the E-nnouncments Submission Form at www.uncp.edu/leadership/listserv/.

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Cultural Programs

There are many opportunities for cultural enrichment at UNCP. The University Theatre produces three main stage plays each year, plus numerous studio theatre productions. The Givens Performing Arts Center's Professional Artist Series, and On Stage for Youth Series provide ten to twelve professional touring groups each year. The Distinguished Speaker Series presents two to three nationally recognized personalities each year.

The Department of Music provides a significant number of programs throughout the academic year including the Moore Hall Recital Series, a UNCP Ensemble Series, as well as student and faculty recitals. The Moore Hall Series involves two to three programs each semester featuring solo artists, chamber groups, instrumental and vocal jazz ensembles, and even small operatic/musical theatre productions. The Musical Theatre program presents a variety of productions, from "scenes" to fully-staged musicals. The Ensemble Series involves an array of varied performances by the Concert Choir, Pembroke Singers, University Band, University Jazz Choir, "Spirit of the Carolinas" Marching Band, University Jazz Ensemble, UNCP Orchestra, Guitar Ensemble, etc. These ensembles are open to all students regardless of major.

Each year the Office of Multicultural and Minority Affairs sponsors "A Taste of Culture," a celebration of UNCP's cultural diversity. This is a program that consists of various displays presented by UNCP students, faculty, and staff which represents their respective cultural backgrounds. Displays often include food items to be sampled, hence the name "A Taste of Culture." Entertainment typically includes Native American dancers, African American dancers, Latin American dancers, Japanese dancers, singers, etc.

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Distinguished Speaker Series

The Distinguished Speaker Series, funded by student fees and presented by the Office of Student Involvement and Leadership, intends to enhance the environment of the University and local community by engaging thought-provoking speakers in discussions on various topics of cultural, political and social importance.

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Last Lecture Series

The Last Lecture Series is a national event to honor Dr. Randy Pausch, author of the national best seller, The Last Lecture. Dr. Pausch was a Professor at Carnegie Mellon until he died of pancreatic cancer in 2008. The series is designed to recognize faculty members who teach with passion and enthusiasm. Award winners answer one question in the form of a highly engaging lecture: " If this were your last time to address a group of students, what would you say to them?"

This program is sponsored by the UNCP Student Government Association and the offices of Academic Affairs and Student Affairs.

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Miss UNCP and Homecoming Court

Serving as an official preliminary to the Miss North Carolina Pageant, the Miss UNCP Pageant honors the personal commitment and talent of outstanding UNCP women in support of their continuing education. Miss UNCP is selected by a panel of professional judges affiliated with the Miss America Organization.

Selected each fall through a process that includes an application, a faculty and staff interview, and a vote of the student body, the Homecoming King and Queen represent the student body in the traditions of the University community.

Miss UNCP and the Homecoming Court represent the University at various functions, including parades and local pageants.

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Publications

The INDIANHEAD is the annually published yearbook of The University of North Carolina at Pembroke. Its staff strives to provide an accurate account of the year's activities and events associated with student life at UNCP. All students are eligible to participate on the yearbook staff. Editors, assistant editors, and photographers are all salaried positions. The Associate Vice Chancellor for Student Affairs has the administrative responsibility for overseeing the budget. A faculty advisor gives direction and support to the staff and offers technical assistance.

THE PINE NEEDLE is a bi-weekly student-published campus newspaper at UNCP. It records the weekly activities associated with the student body and the greater University community. Through its news, sports coverage, etc., THE PINE NEEDLE staff keeps the University community well-informed of what is happening at The University of North Carolina at Pembroke and also covers issues of regional and national concern. Through THE PINE NEEDLE students are afforded the opportunity to voice their opinions, thereby providing a vital communications link with the total University. All students are eligible to participate on the newspaper staff. Editors, assistant editors, advertising manager, and circulation manager are salaried positions. The Associate Vice Chancellor for Student Affairs has the administrative responsibility for overseeing the budget. A faculty advisor gives direction and support to the staff and offers technical assistance.

THE AUROCHS is the annually student-published literary magazine of The University of North Carolina at Pembroke. THE AUROCHS features original poetry, fiction, creative nonfiction, photography, and artwork created and submitted by UNCP students. All students are eligible to participate on the staff of the literary magazine. Editors and assistant editors are salaried positions. The Associate Vice Chancellor for Student Affairs has the administrative responsibility for overseeing the budget. A faculty advisor gives direction and support to the staff and offers technical assistance.

The STUDENT HANDBOOK is an annual online publication from the Student Affairs Office designed to familiarize the student body with the purpose of the University, the rules and regulations that govern the student body, and in general answers the many questions that students have.

Student Publications Board

Composition of the Student Publications Board includes: the Associate Vice Chancellor for Student Affairs (administrative advisor for the newspaper, yearbook, and literary magazine); the faculty advisor for the newspaper; the faculty advisor for the yearbook; the faculty advisor for the magazine; one faculty member not actively involved in student publications; the incumbent newspaper editor; the incumbent yearbook editor; the incumbent literary magazine editor; and the incumbent Student Government Association president or his/her designee.

The Student Publications Board establishes guidelines and provides policy which governs the newspaper, yearbook, and magazine. In addition, it has the responsibility for interviewing applicants and selecting editors for the campus newspaper, yearbook, and literary magazine.

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Intercollegiate Athletics

The University of North Carolina at Pembroke excels in intercollegiate athletics in both men's and women's competition. UNC Pembroke is a member of the National Collegiate Athletic Association (NCAA) Division II and the Peach Belt Conference, which includes 14 universities in North Carolina, South Carolina, Georgia, Florida and Alabama.

Eight men's sports and eight women's sports provide UNCP constant recognition at the local, regional and national levels. Men's varsity sports include baseball, basketball, cross country, football, golf, soccer, track & field, and wrestling. Women's sports are sponsored in basketball, cross country, golf, soccer, softball, tennis, track & field, and volleyball. Conference championships have been won in many of UNCP's programs and advancing to national competition has been an accomplishment of which the University is very proud. Since 2008 UNCP teams in Football, Softball, Soccer, Wrestling, Golf, Track & Field, and Cross Country have advanced to the NCAA playoffs.

As a member of the National Association of Intercollegiate Athletics (NAIA), UNCP won over 60 district championships through the years and 30 league titles as a member of the Carolinas Conference from 1976-92. In 1978, the UNCP cross country team captured the coveted NAIA National Championship. Over 130 student-athletes have been honored as All-Americans in either the NAIA or NCAA. Also, former athletic greats are annually inducted into the UNC Pembroke Athletic Hall of Fame.

Athletic grants-in-aid are offered in all of the University's intercollegiate sports programs for both men and women upon recommendation of the head coach and approval of the Director of Athletics.

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Intramurals and Campus Recreation

The University of North Carolina at Pembroke's Intramurals and Campus Recreation Department is committed to enhancing the student's classroom education by providing an environment which students can develop the leadership, social and interpersonal skills they will need throughout their years at the University and beyond. Through strategic programming the Campus Recreation staff will achieve these goals through equal opportunity in participation amongst men and women, student professional growth and health/wellness education. This department is associated with the Division of Student Affairs.

Intramurals is the biggest part of the Campus Recreation program. It offers opportunities for participation in over a dozen intramural activities including: flag football, softball, indoor and outdoor soccer and volleyball, basketball and many other smaller individual-based activities such as golf and tennis tournaments. Team off-campus travel is also made available in certain situations.

Club Sports are a constantly expanding segment of the Campus Recreation Department. Currently, there three sanctioned club sport activities: rugby, martial arts and tennis.

Outdoor Activities Program is a great way for students to explore their boundaries and their environment all at a greatly reduced rate. Current trips include: white water rafting on the Gauley River, snow skiing at Snow Shoe Mountain and deep sea fishing in the Gulf Stream.

Summer Recreation Program is a wellness-based seminar and educational series with multiple off campus excursions available. These activities are molded to introduce new life skills and activities for individual enjoyment and practice.

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Co-Curricular Activities

The UNCP community believes that students should become actively involved in the co-curricular activities of the University. This involvement should be an important part of the student's campus life. The administration at UNCP is dedicated to providing the student body with a variety of activities that will complement the academic program.

Chamber Ensemble familiarizes students with representative literature for various small ensembles through rehearsal and performances. Examples of chamber ensembles include low brass ensemble, trumpet ensemble, saxophone quartet, clarinet ensemble, woodwind quintet, etc. Credit is available through the Music Department.

Cheerleaders are selected through competition. In addition to cheering at athletic events, the cheerleaders are campus leaders in promoting school spirit.

Concert Choir is open to all students regardless of planned major with permission of the director. The choir appears in public concerts throughout the year. Credit is available through the Music Department.

Indianhead is the University yearbook. All students are eligible to work on the staff. Credit is available through the Mass Communication Department.

Pembroke Singers is open to all students by audition. This ensemble will explore the stylistic, aesthetic, and technical elements of literature for the small choir through rehearsal and frequent public appearances. Credit is available through the Music Department.

Percussion Ensemble is open to all students by audition or permission of the director. Participation will include a technical, stylistic, and aesthetic study of percussion ensemble literature through rehearsal and public performances. Credit is available through the Music Department.

The Pine Needle is the student newspaper. All students are eligible to work on the staff. Credit is available through the Mass Communication Department.

University Concert Band is open to all students regardless of planned major with permission of the director. Public appearances are made in the form of several concerts each semester. Credit is available through the Music Department.

University Jazz Ensemble is open to all students by audition. Participation will include a study of technical, stylistic, and aesthetic study of percussion ensemble literature through rehearsal and public performances. Credit is available through the Music Department.

University Marching Band performs in the fall semester at area parades, marching contests, and on-campus events. Credit is available through the Music Department.

University Orchestra is open to all persons regardless of planned major with permission of the director. Students will study, rehearse, and perform music from world orchestra literature across a wide range of styles and genres. Credit is available through the Music Department.

University Pep Band is open to all students regardless of planned major with permission of director. Public performances will be made at athletic events (mostly basketball games). Credit is available through the Music Department.

The Aurochs is the student-published literary magazine, featuring the creative writing and artwork of UNCP students. All students are eligible to work on the staff. Credit is available through the English and Theatre Department.

University Theatre is a dramatics organization which offers members the opportunity to appear in plays and to engage in play production. All students are eligible.

WNCP-TV is a program service of the Department of Mass Communication and a learning laboratory for the televisual arts. Television programs are produced by UNCP students and faculty in classes or as part of departmentally approved extracurricular productions. These talk shows, newscasts, sports, special event coverage and other videos can be seen on channel 6 on Time Warner Cable in Robeson County (14,000 cable households). Select programs produced under the auspices of WNCP also air on channel 62 (WFPX-TV) and reaching at least 200,000 television households across six counties. Students earn progressively responsible positions at WNCP for credit or work-study.

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New Student Organization Recognition

In order to ensure that a proposed organization is compatible with the University's mission statement, and that it is in compliance with all federal, state, and University regulations, the University reserves the right to review and approve all proposed student organizations seeking official University recognition. Students who are interested in forming a new student organization must discuss their plans with the Office of Student Involvement and Leadership before holding any organizational meetings, writing a constitution or planning any activities. The Office of Student Involvement and Leadership will work with the student organization to identify existing student organizations that may meet students' needs or help the students to develop the appropriate documentation to support successful completion of the recognition process.

To become a recognized student organization on The University of North Carolina at Pembroke campus, the following procedures must be followed:

  1. After meeting with the Office of Student Involvement and Leadership and the organization has written a draft Constitution and Bylaws, a representative of the organization may complete the following steps to submit the registration online via OrgSync at http://uncp.orgsync.com:
    • To register a new prospective organization, log-in and select "Join an Org" under Organizations and then select UNC Pembroke.
    • On the organization list page, there will be a tab at the top labeled Register New Org.
    • Complete this form to apply for your organization to be added to OrgSync
    • Once the organization constitution and member list are approved by the Office of Student Involvement and Leadership, your organization will be created and the individual who submitted the organization registration will be automatically added as the administrator.
  2. Every organization is required to have an on-campus advisor who is employed as a full-time faculty/staff member. No more than two organizations (including Greek organizations) can have the same advisor. A minimum of six (6) students are required to start and maintain a student organization.
  3. A minimum of six(6) students are required to start and maintain a student organization.
  4. Recognized student organizations at The University of North Carolina at Pembroke must comply with University policies, including University policies on non-discrimination. The University of North Carolina at Pembroke is committed to equality of educational opportunity in compliance with applicable federal, state, and local laws. The University does not discriminate in access to, or treatment in its programs and activities based
    on age, race, color, sex, national origin, religion, disability, or veteran status. Membership and participation in your organization must also be open without regard to gender, unless exempt under Title IX. The non-discrimination policy must be included in your Constitution. A sample Constitution and By-Laws can be found on the Student Involvement and Leadership website at www.uncp.edu/leadership.
  5. The Office of Student Involvement and Leadership will, in a timely manner, review the application, constitution, and by-laws to ensure the minimum criteria/guidelines for establishing an organization have been met. The application and constitution will be returned to the organization with any corrections that need to be made.
  6. Once the Office of Student Involvement and Leadership approves the organization registration, the members shall be notified via email or phone by the Office of Student Involvement and Leadership. The application and constitution will be kept on file in the Office of Student Involvement and Leadership. The approval process can take as much as four to six weeks. During that time, the activities of the organization will be limited to meeting and membership drives. No other activities, solicitation, or programs will be allowed until final approval has been granted.
  7. Official recognition of the organization grants all the rights, privileges, and responsibilities given to all UNCP student organizations.
  8. If an organization is not approved, a six-week waiting period must be observed before reapplication.
  9. Within two (2) weeks after official recognition, the organization should schedule organization training on OrgSync by the Office of Student Involvement and Leadership. Each fall semester and/or when there is a change in advisor, officers, or membership the organization should update the information in OrgSync.
  10. Each fall semester and/or when there is a change in advisor, officers, or membership the organization must update the information in OrgSync. Organizations must maintain a clean and accurate roster via OrgSync.

NOTE: Students who wish to form a social Greek letter organization must meet these guidelines as well as those set by the Office of Greek Life. The names, addresses, and phone numbers of the current advisor(s) and presiding officers for the academic year must be submitted to the Office of Greek Life and updated via OrgSync each fall or when there is a change in advisor, officers, or membership.

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Fund-Raising Activities

Any student organization desiring to sponsor an on-campus fund-raising activity must submit a fund-raiser form through OrgSync. The reasoning for this is twofold: (1) conflicts will be avoided through efficient scheduling and (2) compliance with State and University statutes and regulations must be monitored.

Off-campus functions by student organizations will not be approved and/or supervised by the University. Student organizations are encouraged to schedule their functions, or any other form of fund-raiser, on campus. However, students and student organizations are reminded that they are subject to appropriate disciplinary action, including possible suspension or expulsion from the University, for breach of federal, state and local laws or University regulations. This principle extends to conduct off campus which is likely to have adverse effect on the educational process or which stamps the offender as an unfit associate for the other students. Students and student organizations are not entitled to greater immunities or privileges before the law than those enjoyed by other citizens generally.

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Registered Student Organizations

Looking to get involved at The University of North Carolina at Pembroke? Make the most out of your college experience by getting involved. The Office of Student Involvement and Leadership has just what you need to help you do that. With over 85 registered student organizations, you're sure to find one that's right for you. If you do not find one that's right for you, stop by our office to find out how to start a new organization. Visit our Student Organization Web site uncp.orgsync.com to see a current list of registered student organizations. Below are descriptions of 8 different categories of registered student organizations at UNCP.

Academic/Departmental organizations are centered within an academic department, professional program or have a national affiliation. Academic/Departmental organizations strive to increase involvement in departmental/program activities, increase faculty/student interaction and create close relationships with respective departments or disciplines of the UNCP community.

Diversity organizations strive to advance and promote a positive climate for diversity, to provide opportunities for students to interact with diverse populations, enhance the educational development of UNCP student in preparation for interaction within a diverse society.

Fraternity and Sorority (or Greek) organizations are those which subscribe to the policies of a national and/or international organization. Recognition is granted and maintained through the Office of Greek Life.

General Interest organizations provide an opportunity to plan and participate in a variety of programs that provide students with support, social interaction and entertainment outside of the classroom. General Interest organizations strive to meet the social expectations of the members of the organization and promote events regarding topics of interest that enhance student learning inside the classroom through practical application outside the classroom.

Honorary organizations have a national affiliation and recognize students who have excelled in a particular area. Honorary organizations strive to promote academic excellence among students pursuing a baccalaureate or graduate degree within a specific department or program at UNCP or a population of specific students.

Religious organizations serving the UNCP campus are based on the philosophy of providing opportunities for spiritual enrichment, social activities, and religious service. They seek to integrate spiritual values, intellectual pursuits, and personal development.

Service organizations provide experiential learning opportunities for students in the area of community service and civic engagement and may have national affiliation. Service organizations strive to provide a wide variety of safe, well-planned volunteer and community service opportunities. In addition, they foster a lifelong commitment to civic engagement and provide opportunities for students to reflect on their community service experience.

Sports/Recreation organizations provide a broad and diversified opportunity of sports and recreation activities for students. Through participation students will be able to enhance their total well-being and engagement within the university community. Sports/Recreation organizations strive to help students develop leadership, financial, and organizational management skills through the opportunity to create, organize, and run their own organization.

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Greek Life

All Greek Council

All Greek Council consists of representation from all eighteen recognized organizations. The purpose of All Greek Council is to provide education and collaboration for the betterment of the fraternity and sorority community at UNC Pembroke. All Greek Council meets bi-monthly. Each organization is required to be represented at each meeting. Educational programming is consistent with the mission of the Office of Greek Life. All meetings are open to the public and all interested parties are encouraged to attend.

The following organizations are members of UNC Pembroke's All Greek Council.

  • Alpha Kappa Alpha Sorority, Inc.
  • Alpha Pi Omega Native American Sorority, Inc.
  • Delta Sigma Theta Sorority, Inc.
  • Epsilon Chi Nu Native American Fraternity, Inc.
  • Kappa Alpha Psi Fraternity, Inc.
  • Kappa Delta Sorority
  • Lambda Theta Alpha Latin Sorority, Inc.
  • Lambda Theta Phi Latin Fraternity, Inc.
  • Omega Psi Phi Fraternity, Inc.
  • Phi Beta Sigma Fraternity, Inc.
  • Phi Kappa Tau Fraternity
  • Phi Mu Alpha Sinfonia
  • Phi Sigma Nu Native American Fraternity, Inc.
  • Sigma Omicron Epsilon Native American Sorority, Inc.
  • Sigma Sigma Sigma Sorority
  • Theta Xi Fraternity
  • Zeta Phi Beta Sorority, Inc.
  • Zeta Tau Alpha Women's Fraternity

Check the Office of Greek Life web site at www.uncp.edu/greek/chapters for an updated list of organizations.

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Recognized Governing Boards and Affiliate Organizations

National PanHellenic Council (NPHC)

The University of North Carolina at Pembroke National Panhellenic Council's (NPHC) purpose is to provide service to the campus and community, maintain unity, and foster brotherhood and sisterhood. This is done by promoting the ideals of the NPHC through education to ensure that we provide, succeed and achieve in all we do.

The council provides: a means for preserving the cultural heritage of the historically African American Fraternity/Sorority organizations; a forum for addressing items of mutual interest to the NPHC organizations; an experience of self-governance necessary for development of the emergent leader; and an opportunity for groups to recommend legislation to Inter/National Headquarters.

Multicultural Greek Council (MCGC)

The purpose of the Multicultural Greek Council will be to set a high standard within the UNCP Greek community. This is accomplished by unifying fraternal organizations through leadership and communication as well as offering an alternative governing body in order to reflect the diversity of the UNCP student body. MCGC strives for academic excellence, community service, and educating the campus and community in regard to cultural awareness. MCGC is committed to making an impact.

Hok Nosai

The purpose of this council is to promote and retain high standards in the campus life of Greek-letter organizations at UNCP; to promote unity and harmony between member organizations and amongst other Greek lettered organizations; to maintain a positive relationship with the administration; to address and develop strategies of action on matters of mutual concern to the member organizations; to facilitate active involvement of member organizations in the local community and on the campus; and, to promote a positive image of Greek life on the UNCP campus.

Panhellenic Council (PHC)

The purpose of the Panhellenic Council is to develop and maintain sorority life on campus, foster inter-sorority relations and promote scholarship. Each sorority supports several philanthropic projects each year.

Interfraternity Council (IFC)

IFC is a self-governing body representing the fraternities at the University of North Carolina at Pembroke. Consisting of seven executive members and the president/delegate of each fraternity, the IFC strives to promote excellence in all aspects of fraternity life and academic pursuits. The Council also works together to help the Greek community better achieve its common goal of membership development and service. The Council works to achieve these goals through its committee structure focusing on an array of areas including chapter development, scholarship, community service, member education, and alumni and public relations. The Council is lead by a seven member Executive Committee, which works closely with the Director of Greek Life. Each year, the Council sponsors numerous educational seminars covering a variety of topics pertinent to the lives of University students.

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Joining a Fraternity or Sorority

In an effort to fully advance fraternal values at the University of North Carolina at Pembroke, incoming freshmen will be eligible for the pursuit of fraternal membership beginning their first semester as a full-time student. A student interested in fraternal membership must have a minimum 2.4 cumulative GPA.

Please keep in mind that many Inter/National organizations require a minimum number of earned college credits, a competitive grade point average, involvement in organizations and community service, as well as a proven commitment to values and ideals associated with fraternities and sororities.

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Maintaining a Fraternity or Sorority

In order to be in good standing with UNCP, each organization must meet the following minimum expectations.

  • Maintain a chapter grade point average of 2.4 or above for both semester and cumulative grades. Each organizations's grade point average (GPA) will be calculated by semester (fall and spring) per the membership roster provided to the OGl. No summer grades will be calculated. The cumulative average will be used to determine eligibility for academic standing for the following semester. For a detailed explanation of academic probation and academic chapter review/suspension sanctions visit www.uncp.edu/greek/Forms%20and%20Policies.
  • Fully participate in All Greek Council and Governing Board meetings and may not have more than two absences.
  • Fully participate in Office of Greek Life Educational Programs i.e. Fraternity and Sorority Life Annual Leadership Summit, NIC IMPACT, LeaderShape etc.
  • Update chapter roster on a regular basis, which requires that changes be made within twenty-four hours of membership status changes.
  • Update grade release, bid card, anti-hazing agreement, and new membership documents within twenty-four hours of bid acceptance and/or beginning of the intake process.
  • Adherence to all University policies and procedures as well as all Inter/National policies and procedures.
  • Update officer contact information each semester and/or immediately following officer changes.
  • Have an active faculty/staff advisor as well as an active advisory board that adheres to the Office of Greek Life Advisor's policy. To view the advisor policy visit www.uncp.edu/greek/advisors/.
  • Schedule and attend chapter president one-on-one meetings with the Director of Greek Life or designee a minimum of twice per semester.

For a complete list of the Office of Greek Life policies and procedures visit the Greek Life website at www.uncp.edu/greek/Forms%20and%20Policies/.

The Director of Greek Life is responsible for monitoring the minimum expectations for each organization. If at any time an organization does not maintain the minimum requirements, the Director of Greek Life has the authority to sanction, including suspension for a period of time.

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Establishing a Fraternity or Sorority

The UNC Pembroke Office of Greek Life welcomes the addition of fraternities and sororities by supporting open expansion and NPC extension. The following requirements must be met in order to establish a Greek organization on-campus.

  • The members of the fraternity/sorority as well as the headquarters of the Greek organization must hold a liability insurance policy with a minimum of one million dollars in coverage.
  • The fraternity/sorority must provide a copy of the organization's Inter/National policy as well as risk management policy (support of the Fraternal Information and Programming Group strongly encouraged).
  • The fraternity/sorority must adhere to NIC, NPC, NPHC, NALFO, and/or their governing body's standards when relevant as well as UNCP's Office of Greek Life policies and procedures.
  • The fraternity/sorority must have an active faculty/staff advisor as well as an active off-campus chapter advisor.
  • Organization must start with a minimum of six (6) members with no fewer than three (3) members having freshman, sophomore, or junior status.
  • A Certified copy of recruitment/intake plans must be submitted two weeks prior to the first interaction with potential members. This information must be signed and approved by the chapter advisor, state/province/regional director (when applicable), and approved by the OGL.

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Student Organization Risk Management Policy

The University of North Carolina at Pembroke requires that all student organizations recognized by the Office of Greek Life comply with the UNCP Code of Conduct and the following Risk Management Policy, as promulgated by Fraternity Insurance Protection Group, Inc. (FIPG, Inc.).

Any student organization found to have violated the Code of Conduct or any Greek letter organization found to have violated the Code of Conduct or the FIPG Risk Management policy will be subject to sanctioning through the University Judicial process. All incident reports will be forward to the Office of Student Conduct for review.

FIPG, Inc. Risk Management Policy

The Risk Management Policy of FIPG, Inc. includes the provisions which follow and shall apply to all fraternity/sorority entities and all levels of fraternity/sorority membership.

Alcohol and Drugs

  1. The possession, sale, use or consumption of ALCOHOLIC BEVERAGES, while on chapter premises, during a fraternity/sorority event, in any situation sponsored or endorsed by the chapter, or in any event an observer would associate with the fraternity/sorority, must be in compliance with any and all applicable laws of the state, province, county, city and institution of higher education, and must comply with either the BYOB or Third Party Vendor Guidelines.
  2. No alcoholic beverage may be purchased through chapter funds nor may the purchase of same for members or guests be undertaken or coordinated by any member in the name of, or on behalf of, the chapter. The purchase or use of a bulk quantity or common sources of such alcoholic beverage, for example, kegs or cases, is prohibited.
  3. OPEN PARTIES, meaning those with unrestricted access by nonmembers of the fraternity/sorority, without specific invitation, where alcohol is present, shall be prohibited.
  4. No members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under legal "drinking age").
  5. The possession, sale or use of any ILLEGAL DRUGS or CONTROLLED SUBSTANCES while on chapter premises or during a fraternity event or at any event that an observer would associate with the fraternity is strictly forbidden.
  6. No chapter may co-sponsor an event with an alcohol distributor, charitable organization or tavern (tavern defined as an establishment generating more than half of annual gross sales from alcohol) where alcohol is given away, sold, or otherwise provided to those present. This includes any event held in, at or on the property of a tavern as defined above for the purposes of fund-raising. A chapter may rent of use a room or area in a tavern as defined above for an event held within the provisions of this policy, including the use of third party vendor and guest list.
  7. No chapter may co-sponsor or co-finance or attend or participate in a function where alcohol is purchased by any of the host chapters, groups, or organizations.
  8. All recruitment or rush activities associated with any chapter will be non-alcoholic. No recruitment or rush activities associated with any chapter may be held at or in conjunction with an alcohol distributor or tavern as defined in this policy.
  9. No member or pledge/associate/new member/novice shall permit, tolerate, encourage, or participate in "drinking games".
  10. No alcohol shall be present at any pledge/associate/new member/novice program, activity or ritual of the chapter. This includes, but is not limited to activities associated with "bid night", "big brother - little brothers" events or activities, "big sister - little sister" events or activities, "family" events or activities and initiation.

Hazing

No chapter, colony, student or alumnus shall conduct or condone hazing activities. Permission or approval by a person being hazed is not defense. Hazing activities are defined as:

"Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol; paddling in any form; creation of excessive fatigue; physical and psychological shocks; quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside of the confines of the chapter house; wearing of public apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and activities; and any other activities which are not consistent with academic achievement, fraternal law, ritual or policy or the regulations and policies of the educational institution, or applicable state law."

Sexual Abuse and Harassment

The fraternity/sorority will not tolerate or condone any form of sexist or sexually abusive behavior on the part of its members, whether physical, mental or emotional. This is to include any actions, activities or events, whether on chapter premises or an off-site location which are demeaning to women or men, such as verbal harassment. The fraternity/sorority will not tolerate sexual assault in any form.

Fire, Health and Safety

  1. All chapter houses should meet all local fire and health codes and standards.
  2. All chapters should have posted by common phones and in other locations emergency numbers for fire, police and ambulance and should have posted evacuation routes on the back of the door of each sleeping room.
  3. All chapters should comply with engineering recommendations as reported by the insurance company or municipal authorities.
  4. The possession and/or use of firearms or explosive or incendiary devices of any kind within the confines and premises of the chapter house are expressly forbidden.

Education

Each fraternity shall annually instruct its students and alumni/alumnae in the Risk Management Policy of FIPG, Inc. Additionally, all student and alumni members shall annually be sent a copy of said Risk Management Policy. A copy of said Risk Management Policy shall be available on the fraternity/sorority's Web site.

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Updated: Wednesday, August 1, 2012

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