Mary Livermore Library

of

University of North Carolina at Pembroke

PROCEDURES AND GUIDELINES MANUAL

Table of Contents

Section G -- Section L -- Section P

GENERAL INFORMATION

G. 1. Mission Statement

G. 2. Scope of Library Services - General Statements

G.2.1. Services Available to Faculty and Staff

G.2.2. Services Available to Students

G.2.2. Exhibit: Summer School Students Library Accounts

G.2.3. Services Available to Community Users

G.2.3. Exhibit: Policy for the Use And Protection of Information Resources

G.2.3. Exhibit a: Public Internet Access Account Application

G.3. Relationship with Other Campus Libraries

G.4. Relationship with the Division of Information Technology

G.5. Relationship with the Media Center/BravesOne Card Office

G.6. Hours of Operation

G.6.1. Emergency Closings of the Library

G.6.1. Exhibit: Checklist for Power Outage

G.7. Returning Books After Hours

G.8. Library Security - General Statements

G.8.1. Disaster Preparedness

G.8.1.A Exhibit: Mary Livermore Library Fire Safety and Evacuation Plan

G.8.1.A2 Exhibit: Fire Safety Evacuation Floor Plan

G.8.1.B Exhibit: Checklist for Hurricane/Disaster Preparedness

G.8.1.C  Exhibit:  Bomb Threat Procedure

G.8.1.C2  Exhibit: Bomb Threat Checklist

 

G.8.2. Deactivating the Fire and Exit Alarms

G.9. Friends of the Library

G.9. Exhibit A: UNCP Community/Friends of the Library BorrowerGeneral Information

G.9. Exhibit B: Constitution and Bylaws of the Mary LivermoreFriends of the Library Organization

G.10. National Library Week

G.11. Cooperative and Borrowing Agreements with Other Libraries and General Circulation Policies & Procedures

G.11. Exhibit A: University Librarians Advisory Council Cooperative DirectBorrowing Agreement

G.11. Exhibit B: Circulation Policies & Procedures

G.12. Accessibility for the Disabled

G.12. Exhibit: Document Conversion Request Form

G.13. Assessment of Services

G.14. Confidentiality of Library Records and Data

LIBRARY USE INFORMATION AND POLICIES

L.1. Collection Development/Selection Policy

L.1. Exhibit A: Library Bill of Rights

L.1. Exhibit B: Formula for Allocation of Materials Budget to Support Monograph Acquisitions

L.1. Exhibit C.a.: Gift Letter

L.1. Exhibit C.b.: Gift Statement

L.1. Exhibit C.b.1: Gift in Kind Report

L.1. Exhibit C.c.: “In Memory of” Notification Letter

L.1. Exhibit C.d.: Gift of Knowledge Letter (Donor)

L.1. Exhibit C.e.: Gift of Knowledge Letter (Recipient)

L.2. Deselection Policies and Procedures

L.3. Statement of Cataloging Priorities

L.3. Exhibit: Request for Materials in Processing Form

L.4. Disposition or Relocation of Library Equipment

L.4. Exhibit A: UNC Pembroke Transfer of Movable Equipment – ChangeIn Location - Disposal

L.4. Exhibit B: Request to Remove State Property from Campus

L.5. Challenged Materials

L.6. Location of Materials

L.7. Problem Patrons

L.7. Exhibit A: Incident Report

L.7. Exhibit B: Incident Report Log

L.8. Use of Food and Tobacco Products

L.9. Use of Library Resources - General Statements

L.9.1. Reference Assistance

L.9.2. Internet Access

L.9.3. Document Delivery

L.9.4. Reference Materials

L.9.5. Reserve Materials

L.9.6. Special Collections and Archival Materials

L.9.6. Exhibit: Procedures Regarding Use and Retrieval of Materials from the Special Collections Room

L.9.6.Exhibit A: Photographic Reproduction Request Form

L.9.6.Exhibit B: Requesting Reproductions

L.9.6.Exhibit C: Reproduction Charges

L.9.6.Exhibit D: Conditions for Use

L.9.6.Exhibit E: Agreement For Internet Use Of Materials From The Elmer W. Hunt Photograph Collection

L.9.6.Exhibit F: Agreement For The Use Of Prints and Photographs From The Elmer W. Hunt Photograph Collection

L.9.7. (open)

L.9.8. Government Documents

L.9.9. (open)

L.9.10. (open)

L.9.11. (open)

L.9.12. Electronic Resources

L.9.13. Serials

L.9.14. Multifunction Print Devices

L.9.15. Microform Equipment

L.9.15. Exhibit A: Library Service Request Form

L.9.16. Computers

L.9.17. Typewriter

L.9.18. Telefacsimile Service

L.9.18. Exhibit: Cover Sheet for Fax

L.10. Circulation of Library Resources - General Statements

L.11. Eligibility for Borrower’s Status

L.12. Loan Periods - General Statements

L.12.1. Library Materials and Borrowing Guidelines

L.12.2. Folio Books

L.12.3. Juvenile Books

L.12.4. Reserve Materials

L.12.5. Multimedia Materials

L.12.5. Exhibit: Movie Library Proposal

L.12.6. Bestsellers/McNaughton Books

L.12.7. Interlibrary Loan Materials

L.12.8. Library Circulating Media Equipment

L.12.8. Exhibit: Laptop Computer Loan Agreement

L.13. Study Rooms and Carrels

L.14. Conference Room

L.15. Electronic Classroom

L.16. (open)

L.17. (open)

L.18. Multimedia Rooms

L.18. Exhibit A: Rules for Use of Multimedia Room 204

L.18. Exhibit B: Rules for Use of Multimedia Room 240G

L.19. Suggestions

L.19. Exhibit: Help Us Serve You Better

L.20. Posting Notices/Leaving Brochures

L.21. Telephones

L.22. Opening and Closing Procedures

L.23. Annual Book Sale

L.23. Exhibit: Record of Funds Received For Surplus Library Sales

L.24. Children in the Library

L.25 Animals in the Library

LIBRARY PERSONNEL POLICIES

P.1. Library Personnel Policies - General Statements

P.2. Organizational Chart, Mary Livermore Library - General Statements

P.2. Exhibit: Organizational Chart

P.3. Statement of Responsibility

P.4. Job Descriptions - General Statements

P.4. Exhibit A: Dean of Library Services

P.4. Exhibit B: Assistant Dean for Research Services

P.4. Exhibit C: Associate Dean for Collection Management

P.4. Exhibit D: Coordinator of Cataloging Services

P.4. Exhibit D.a.: Collection Development/Electronic Resources Librarian

P.4. Exhibit E: Catalog Librarian

P.4. Exhibit E.a.: Electronic Resources/Media Catalog Librarian

P.4. Exhibit F: Special Collections Librarian

P.4. Exhibit F.a.: Government Documents/Development Librarian

P.4. Exhibit G: Access Services/Reference Librarian

P.4. Exhibit H.a.: Instructional Services/Reference Librarian

P.4. Exhibit H.b.: Reference/Instructional Services Librarian

P.4. Exhibit H.c.: Outreach/Distance Education Librarian

P.4. Exhibit I: Serials/Digital Operations Coordinator

P.4. Exhibit I.a.: (open)

P.4. Exhibit J: University Library Technician for Acquisitions Services

P.4. Exhibit K: University Library Technician for Acquisitions Services

P.4. Exhibit K.a.: Executive Assistant

P.4. Exhibit K.1.: University Library Technician for Acquisitions Services

P.4. Exhibit L: University Library Specialist for Cataloging

P.4. Exhibit M: University Library Technician (Preparations) for Cataloging Services

P.4. Exhibit M.a.: University Library Technician for Media Cataloging

P.4. Exhibit N: Cataloging Administrative Support Assistant

P.4.Exhibit N.a. University Library Technician for Cataloging Services

P.4. Exhibit O: University Library Technician for Circulation

P.4. Exhibit P: Circulation Administrative Support Associate

P.4. Exhibit P.a.: University Library Technician for Government Documents/Development

P.4. Exhibit Q: University Library Technician for Circulation

P.4. Exhibit R: University Library Technician for Document Delivery/Returnables

P.4. Exhibit R.a.: University Library Technician for DocumentDelivery/Non-returnables

P.4. Exhibit S: University Library Specialist for Special Collections

P.4. Exhibit S.a.: University Library Technician for Reference Services

P.4. Exhibit S.b.: University Library Technician for Public Services

P.4. Exhibit T: University Library Technician for Serials Services

P.4. Exhibit U: Serials/Access Services Administrative Support Associate

P.4. Exhibit V: University Library Technician for Systems

P.5. Advertising and Hiring - General Statements

P.5.1. Advertising and Hiring of SPA Personnel

P.5.2. Advertising and Hiring of EPA Personnel

P.5.3. Temporary Employees

P.5.3. Exhibit A: Certification of Services Rendered Contract

P.5.3. Exhibit B: Form NC-4

P.5.3. Exhibit C: Form W-4

P.5.3. Exhibit D: Employment Eligibility Verification

P.6. Supervisor/Supervisee Relationship

P.7. Performance Appraisal Procedures - General Statements

P.7.1. Performance Appraisal Procedures for SPA Employees

P.7.1. Exhibit A: Workplan

P.7.1. Exhibit B: Performance Management Appraisal Form

P.7.1. Exhibit C: Performance Evaluation Short Form

P.7.2. Performance Appraisal Procedures for Librarians

P.7.2. Exhibit A.1. Tour: Student Evaluation of Library Instruction

P.7.2. Exhibit A.2. IL: Student Evaluation of Library Instruction

P.7.2. Exhibit B: Composite Report

P.7.2. Exhibit C: Library Evaluation Reports (Self)

P.7.2. Exhibit D: Library Evaluation Reports (Peer)

P.7.2. Exhibit E: Library Evaluation Reports (Supervisor’s Report)

P.7.2. Exhibit F: Annual Merit Salary Increase (Supervisor’s Recommendation)

P.7.2. Exhibit G: Annual Merit Salary Increase Recommendation(Dean’s Response to Recommendation of Supervisor)

P.7.2. Exhibit H: Continuation of Employment Beyond Probationary Year(Dean’s Recommendation)

P.7.2. Exhibit I: Tenure/Promotion (Dean’s Recommendation)

P.7.2. Exhibit J: Post-Tenure Review (Dean’s Report)

P.8. Promotion, Rank, and Tenure of Librarians

P.9. Grievance Procedures

P.10. Establishing Schedules

P.11. Time Sheets

P.11. Exhibit: Employee Time Sheet

P.12. Absence from the Workplace - General Statements

P.12.1. Notification of Supervisor

P.12.1. Exhibit A: Preliminary Request Leave Form

P.12.1. Exhibit B: Request for Family and Medical Leave Form

P.12.2. Leave Forms

P.12.2. Exhibit: Request for Leave Form

P.12.3. Punctuality

P.12.4. Making Up Time

P.12.5. Compensatory Time

P.12.6. Leave Without Pay

P.12.7. Policy on Librarians Teaching at the University

P.12.7. Exhibit: Request to Engage in Paid Non-library Work

P.12.8. Policy on Librarians Working on Grants or Performing Duties on Personal Services Contracts at the University

P.12.9. Library Statement on Staff Responsibility for Attendance During Adverse Weather Conditions

P.13. Voluntary Shared Leave

P.13. Exhibit: Request to Donate Leave to a Voluntary Shared LeaveRecipient

P.14. Communication - General Statements

P.14.1. Formal Methods of Communication

P.14.2. Informal Methods of Communication

P.15. Participation in Staff Development and Professional Organizations

P.15. Exhibit: Request for Approval of Travel Arrangements

P.15.1. Attendance at Professional Meetings and Conferences

P.15.1. Exhibit A: Travel Request/Authorization Form

P.15.1. Exhibit B: Travel Reimbursement Information

P.15.1. Exhibit C : Reimbursement of Travel Form

P.16. Use of Telephones

P.16. Exhibit: Telephone Log

P.17. Use of Library Equipment

P.17. Exhibit: Laptop Computer Loan Agreement for Library Personnel

P.18. Breaks

P.19. Food, Drink, and Music in the Workplace

P.20. Tobacco in the Workplace

P.21. Dress Code

P.22. Keys

P.22. Exhibit: Key Request Record

P.23. Solicitation of Funds in the Workplace

P.24. Reporting an Injury

P.24. Exhibit: If You Are Injured On The Job You Should:

P.25. Staff Participation in Common Services

P.26. Requests for Services

P.27. Orders for Supplies and Printing

P.27. Exhibit A: Library Purchase Request Form

P.27. Exhibit B: UNCP Small Purchase Order

P.27. Exhibit C: UNCP Request For Payment

P.27. Exhibit D: Printing Requisition

P.28. Staff Computing Resources Information

P.28. Exhibit: Evening/Weekend System Down Checklist

P.29. Staff Lounge

P.30. Vending Machines

P.31. Volunteers

P.32. Service on Library Committees - General Statements

P.32.1. Ad Hoc Committees

P.32.2. Art, Displays, and Exhibits Committee

P.32.2. Exhibit: Library Display Policy

P.32.3. Friends of the Library Committee

P.32.4. National Library Week Committee

P.32.5. Planning Committee

P.32.6. Publications Committee

P.32.6. Exhibit: Mary Livermore Library Style Manual

P.32.7. Search and Review Committees

P.32.8. Social Concerns Committee

P.32.9. Staff Development Committee

P.32.10. Current Year Committee Appointments