Housing and Residence Life

• General Information
• Agreement/ Application
• Room Reservation Procedure
• Residence Halls
• Apartments
• Things to Know
• Check List
• Move-in Information
• Forms
• Residence Life
• Staff

 

general information

• General Information
• Room Assignments
• Costs for Room and Board (link to Controller's Web Site)
• Consolidation
• "CASE" Halls
• Termination of Housing by University
• Room Condition
• University's Right to Entry
• Health and Safety Regulations
• University Liability
• University Regulations
• General Guidelines
• Visitation Policy
• ResNet: UNCP's Residential Computer Network

A Housing Agreement/Application must be completed by all students entering UNCP who plan to live on campus. It can be obtained from the Housing Office which is located on the second floor of the University Center Annex or by writing to the Housing Office, The University of North Carolina at Pembroke, P.O. Box 1510, Pembroke, NC 28372-1510. This application and a $125 deposit must be on file before a room assignment can be made. The deposit protects the room reservation until the student either graduates, terminates his/her Housing Agreement, or has his/her Housing Agreement terminated and is refundable provided the procedures detailed in the Housing Agreement/Application are followed. All students moving into a residence hall must present a receipt to the Housing Office indicating room and board fees have been paid before keys can be issued to rooms. Prepayment of tuition and fees, including room and board, can be transacted via mail by making a check payable to The University of North Carolina at Pembroke and sending it to:

Cashiers Office
The University of North Carolina at Pembroke
P.O. Box 1510
Pembroke, NC 28372-1510

All fees paid through the mail should be by check, credit card, or money order only. NO CASH! Otherwise, payment of room and board will have to be made at the Cashiers Office at the time the student wishes to move into the residence hall.

A student residing in the residence hall must be enrolled for a full-time academic load (12 semester hours for undergraduate students and 9 semester hours for graduate students). Exceptions to this policy may be requested of the Dean of Students or his/her designated representative.

Living on campus at UNCP is an integral part of the educational experience. Meeting new people who will become lifelong friends, establishing regular contact with faculty and administrative personnel, and having access to numerous programs scheduled throughout the year, make living on campus a rewarding experience.

The University has six residence halls, all centrally located to dining facilities, the Chavis University Center, athletic facilities, and computer labs. Classes are only a short walk away. Each room contains beds, desks, chairs, chest of drawers, closet space, and blinds. Residents furnish their own linens, floor coverings, study lamps and those other items that will personalize the room. Coin operated washers and dryers are located in each residence hall.

Each hall has Resident Advisors (RAs) who are available to assist with situations students may encounter while living in the residence halls. Residence Hall Supervisors are responsible for the supervision of RAs, social/educational programming, and after-hours operation of the halls. The support staff also includes housekeepers, maintenance personnel, and office personnel. The Dean of Students is responsible for departmental administration and budgeting, as well as overseeing the entire operation of facilities and staff.

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Room Assignments

The Housing Office makes all room assignments and is responsible for approving or denying room and roommate changes and consolidating vacancies. Assignments will normally be made on the basis of two students per room; however, single rooms can be obtained by upperclassmen for an additional fee if space is available. Rooms in the residential facilities are to be occupied only by the students assigned to them. A student’s right to occupy a room may not be assigned or transferred by the student.

Room assignments may be changed only upon the written authorization from the Housing Office. There are two opportunities during the academic year (Fall Semester/Spring Semester) when students may change rooms and/or roommates. This is accomplished by submitting a “Room Change Request Form” to the Housing Office. A copy of this form is available in the Housing Office. There is a one-week grace period at the beginning of the each semester before a room change will be made. This is to allow adequate time for roommates to make a good faith effort to resolve differences and for the university to assess its housing needs. Students desiring to change rooms and/or roommates after the room change period has ended must meet with their respective Residence Hall Supervisor and participate in a mediation process. Any student who changes rooms without prior approval by the Housing Office will be assessed a $25 fee.

It is the policy of the University to assign roommates without regard to race, color, national origin, religion, age, or handicap. Students of the opposite sex will not be assigned to, nor may they reside in, the same room. The University will make every effort to honor specific roommate/room/hall requests, although such requests are never guaranteed.

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Consolidation

The University reserves the right to consolidate rooms and/or residence halls to ensure full capacity when vacancies occur and may move students to another room or residence hall when such consolidation becomes necessary. All room changes must be completed within five (5) school days after notification to consolidate. Requests to honor specific roommate/room/hall assignments are NOT GUARANTEED.

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“CASE” Halls

A Chemical, Alcohol, Smoke-free Environment (CASE) is a designated area of student housing where the use of alcohol and tobacco products is prohibited. CASE residents are required to sign a pledge refraining from the use of these products on CASE halls. CASE hall assignments are available on a first-come, first-serve basis at the following locations: West Hall (men), third floor and second floor (south side); North Hall (women), second and third floors, Belk Hall (women), second, and third floors, and Pine Hall, first floor. Limited space is available.

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Termination of Campus Housing by the University

Campus housing is a privilege and not a right. The University will terminate a student’s Housing Agreement when behavior is disruptive or when actions are abusive to the facilities. Violations which compromise the safety and security of residents will result in exclusion from the residence halls and termination of the Housing Agreement. Termination of the Housing Agreement is not disciplinary in nature but is a function of providing safe and comfortable accommodations to all residents. However, termination of the Housing Agreement does not preclude discipline by the University for violation of University rules, nor does it preclude civil or criminal proceedings in the courts where such is appropriate.

Any appeal of the Dean of Students’ decision to terminate the Housing Agreement must be made to the Vice Chancellor for Student Affairs whose decision shall be final. The Vice Chancellor will make a decision based upon the merits of each individual case.

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Room Condition (Room Size)

Upon vacating a room, a student shall leave the assigned room, its furnishings and equipment in a condition equal to the same as they were upon commencement of the student’s occupancy, ordinary wear and tear excepted. In addition to the check by student staff, maintenance staff will check the room for cleaning/damages, which will be assessed to the responsible individuals. Personal property left in a room following the termination of occupancy will be deemed to have been abandoned. Students may be charged for the removal of such property.

No alterations or repairs may be made to the assigned room, its furnishings or equipment without the expressed written consent of the Housing Office. University furniture must remain in the room and may not be placed in storage.

The University will assess damage charges for unauthorized use of, and alterations to rooms, furnishings, equipment, and buildings, and for special cleaning necessitated by improper care of rooms. Charges are also made for damages/excessive cleaning to public areas with all residents of a corridor or suite held accountable for equal portions of the total charges when responsibility remains undetermined. Cleaning/damage charges will be assessed to the student.

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University’s Right to Entry

The University reserves the right (a) to enter any room/apartment for the purpose of inspection, maintenance, or repairs; (b) to enter any room/apartment without notice to, or permission of, the resident thereof for the purpose of (1) inspecting for illegal drugs or narcotics and (2) inspecting for firearms, explosives, weapons, or any substances, materials or goods that may constitute a danger to persons in the residence halls or where their possession is a breach of the Housing Agreement, of the standards and regulations of the University, or the laws of North Carolina; (c) to enter any room/apartment when there is reason to believe that the occupants are in serious physical or psychological danger or distress. Such entry and inspection, however, should be made only when the University has reasonable cause to believe that such items or circumstances exist.

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Health and Safety Regulations

Health and safety regulations have been established for the protection of students, staff, and property. Failure to comply with these regulations will be cause for disciplinary action, including exclusion from the residence halls.

1. Open flames, candles, incense, propane stoves, gas and electric grills, charcoal grills, propane and gas canisters, and charcoal and lighter fluid are not permitted in residence hall and apartment rooms, hallways, breezeways, porches, or roof areas.
2. Electric frying pans, open coiled appliances, oil lamps, electric or kerosene heaters, deep fat cookers, and cooking with or extracting of grease are prohibited in residence hall rooms. In the apartments, use of cooking appliances is permitted in the kitchen area and must be attended to and monitored when in use.
3. All residents must evacuate the residence hall when a fire alarm is sounded. Evacuate by using the stairs and the nearest outside exit door.
4. Bathrooms, hallways, and breezeways must be kept clear of personal belongings and other objects that create a safety hazard.
5. Jamming doors or purposely hindering the exit of residents from their room or building is prohibited.
6. Cigarettes must be extinguished in appropriate places.
7. Room screens may not be removed, opened, or tampered with at any time with the exception of situations of imminent danger or when authorized personnel are installing air conditioners. At no time should a window be left opened and unlocked when the room is vacant.
8. Vending machines should not be shaken, tilted, abused, or moved.
9. Water beds are not permitted in residence hall rooms.
10. Ceiling fans, freezers, and oversized refrigerators are prohibited.
11. Throwing objects from windows, breezeways, and porches is prohibited.
12. Decorations are prohibited on ceilings and egress doors.
13. Halogen lamps are not permitted in the residence halls.
14. Any internal combustion engine, any acids, automobile batteries, and gasoline are not permitted in the residence halls.
15. Firearms or other weapons and fireworks are not permitted in the residence halls.
16. Microwaves are not permitted in North and Belk Hall rooms until such time that electrical upgrades are made in those residential facilities. Note: Microwaves are located on each floor of North and Belk Halls for those residents.

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Pets

The student housing setting is not conducive to the presence of animals; therefore, the university prohibits pets (including guest and visitor pets) with the exception of freshwater fish and approved service animals. Aquariums under ten gallons are permitted and are limited to one per room. During extended holiday hours power may be shut off, which could affect heating and lighting in student rooms. Violations of this policy will result in the resident being cited on an Incident Documentation Form. The student will be subject for the expenses incurred for the room in violation and the adjoining rooms in the event that the exterminators are called. The Animal Control Board will be contacted to remove the animal if a student continues to violate this policy.

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University Liability

The University does not assume any obligation or liability for loss or damage to items of personal property which may occur in its buildings or on its grounds, prior to, during or subsequent to the terms of the Housing Agreement. This includes, but is not limited to, damage, loss, water damage, fire, theft, flooding, etc. No interruption of utility services, heating, and cooling shall be deemed as an eviction or disturbance of students’ use of facilities or render the University liable for damages unless the University willfully refuses to supply said services without cause or excuse.

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University Regulations

All students housed in the residential facilities are required to abide by the Code of Conduct published in the Student Handbook. Violations which compromise the safety and security of resident students will result in contract termination and other appropriate action. Such violations include, but are not limited to, the following:

1. Allowing individuals into the building who are not residents of the building by opening secured outside entrance doors to allow unauthorized access;
2. Delivering, surrendering, or otherwise relinquishing possession of the room key or security code to the curfew door;
3. Possessing or using weapons such as, but not limited to, firearms, fireworks, explosives, knives, bows and arrows, or martial arts equipment;
4. Endangering, injuring, or assaulting a staff member related to the staff member’s job function;
5. Tampering, alarming, discharging, disconnecting, or dismantling the fire safety equipment, including, but not limited to, fire extinguishers, pull stations, fire hoses and smoke/heat detectors;
6. Starting fires in the residence halls.

Upon the student’s violation of the standards of conduct, the University at its option may terminate the Housing Agreement by giving notice to the student of such termination. If the Agreement is so terminated, the student remains liable for room and board fees.

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General Guidelines

1. Quiet hours are in effect from 9 pm to 9 am, Sunday through Friday, and from 1 am to noon, Saturday and Sunday. Round-the-clock quiet hours will be observed during exam week. Courtesy hours are any hours of the day that are not quiet hours. Students are urged to use common sense when it comes to courtesy hours. Violations of courtesy hours or quiet hours could place a student in the position of being dismissed from the residence halls or the on-campus apartments.
2. On-campus student housing is operated by the University to provide convenient, comfortable, and congenial quarters for students. Courtesy, respect for others, and a sense of personal responsibility on the part of residents are needed to attain this purpose.
3. Such courtesies as knocking before entering a room and respecting “Do Not Disturb” signs should be observed.
4. The use of student housing facilities is restricted to residents. It is the obligation of each resident to report immediately any unauthorized visitors.
5. Loitering around on-campus student housing facilities after visitation hours have expired is prohibited.
6. No one is to approach residence hall/apartment windows at any time from the outside.
7. Residents may not move from one room to another without permission from the Housing Office.
8. University furniture may not be taken from any location to which it is assigned and placed in another location. Penalty: Ten dollars ($10).
9. All state laws pertinent to the possession and consumption of alcoholic beverages are enforced.
10. Window screens should not be removed, even from hall windows.
11. Outdoor games, such as baseball and football, should be played in designated areas and not within 100 feet of any building.
12. Laundry equipment may be used for and by residents only.
13. Bed linen, towels, and washcloths will be provided by the residents.
14. Special permission must be obtained from the Housing Office to paint residence hall rooms.
15. Residents having overnight guests should have the advance permission of roommates and are required to inform the Residence Hall Administrator. Guests staying longer than twenty-four hours must pay the daily rate.
16. Whenever a student misplaces, loses, or has his/her room key stolen, a $30 fee will be charged to change the lock and issue new keys.
17. An administrative fee of $50 will be assessed for any act of vandalism. This fee will be in addition to any cost for repairs or replacement and any disciplinary action.

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Visitation Policy

I. Procedures

1. Each residence hall, by secret ballot within ten days of the beginning of the fall semester, shall establish a visitation policy pertaining to hours and registration procedure for the entire academic year. A two-thirds majority vote of each hall shall be necessary to pass the visitation policy for guests of the opposite sex. In order to call a revote, a petition must be signed by ten percent of the residents and presented to the respective RA. After receiving the petition for a revote, the RA must call a vote no later than seven days from the date the petition is received.
2. If at any time during a semester the students in a particular residence hall wish to discontinue or alter their visitation program, said procedures will be followed:
   1. One-third of the resident students must sign a petition calling for a referendum to terminate in-room visitation within a residence hall. For an alteration of the visitation policy, a petition consisting of 50 percent plus 1 must be attained for each floor desiring a change.
   2. The petition must be submitted to the respective RA and an election must be held two weeks from the time the petition is received.
   3. After the election results are determined, a majority vote will discontinue the visitation program during that semester.
3. Petitions for revote may be presented no more than twice a semester for any given policy change.
4. On the recommendation of the Residence Hall Administrator and approval of the Vice Chancellor for Student Affairs with the concurrence of the University Chancellor, the Board of Trustees may rescind visitation policies.

II. General Policies

1. The hours of visitation shall not exceed: 12 noon-12 midnight, Sunday through Wednesday, and 12 noon-1 am, Thursday, Friday, and Saturday. Visitation hours in the on-campus apartments is 24 hours per day, seven days a week. This 24-hour visitation implies that restrictions on visitation are determined by roommates adn suitemates according to each other's rights and needs.
2. From these hours, each floor of every residence hall will vote during the second week of the semester for one of the following plans:

• Plan A–No in-room visitation
• Plan B–Limited hours (example: 5-11 pm)
• Plan C–Maximum hours (as listed in section A)

3. Each student is responsible for the actions of his/her guest at all times.
4. RAs will assist in informing students of visitation procedures.
5. Those residents in residence halls with an intercom will implement a sign-in/sign-out policy.
6. A guest must be escorted by the host/hostess at all times.
7. Three guests per resident will be allowed unless permission is granted by a Residence Hall Administrator.
8. Visitors are restricted to the use of designated bathroom facilities.

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ResNet: UNCP’s Residential Computer Network

What is ResNet?

ResNet is the residential computer network service provided to students living at UNCP.

ResNet lets you connect your personal computer, when equipped with a 10BaseT Ethernet adapter, directly to UNCP’s computer network and, through the University network, to the Internet.

What is CommuterNet?

CommuterNet is the computer network service provided to students at UNCP through ports in the library and Bert's in the University Center

CommuterNet lets you connect your personal laptop, when equipped with a 10BaseT Ethernet adapter, directly to UNCP's compter network and, through the University network, to the Internet.

Who Can Connect?

Network connections are available in all on-campus student housing. Anyone located in these facilities will have the opportunity to participate in ResNet. Network connections are also available in the library and University Center. Students with laptops may participate in Commuter/Net.

What it Provides

Fast Network Connections–ResNet/CommuterNet lets you connect your personal computer – when equipped with a 10BaseT Ethernet adapter – directly to UNCP’s data communications network, and through the university network, and through the university network to the Internet. Students accessing the Internet through ResNet/CommuterNet can expect up to a 10MB transmission rate.

ResNet/CommuterNet will enable you to easily perform many tasks from your own room, the library or Bert's including:

• Exchange e-mail
• Browse the World Wide Web
• Access campus information, library catalogs and other databases
• Submit assignments to professors, confer with classmates, conduct research for papers
• Participate in electronic groups (mailing lists and news groups)
• Access your network file space.

The Benefits of ResNet

• Convenient connection to campus network and Internet
• No phone line or modem is needed (No more busy signals!)
• Connections are multiple times faster than any modem on the market
• Access is immediate
• No additional Internet access provider is needed
• There are no time limits on how long you can remain connected
• ResNet staff will be available to help with connectivity issues

What are the Costs?

Presently, there is no extra charge for ResNet service. However, students must purchase a 10BaseT Ethernet adapter and connection cable. Both will be available for purchase in the UNCP Bookstore. Preliminary pricing from the bookstore indicates the total cost of the adapter and connection cable will be approximately $40-$50.

Minimum Requirements

Students must supply a computer that meets the following Minimum Requirements:

• Pentium class PC (laptops included)
• 75MHz processor speed
• 16MB RAM
• Windows 95 operating system
• 10BaseT Ethernet network adapter (can be purchased at the UNCP Bookstore)

How to Connect

1. Make sure your computer meets the Minimum System Requirements.
2. Make sure your computer is equipped with a 10BaseT Ethernet adapter and cable (on supply in the bookstore).
3. Get the Installation Guide provided by University Computing.
4. Install your 10BaseT Ethernet adapter.
5. Plug your 10BaseT Ethernet cable into the activated ResNet or CommuterNet port.
6. Start your browser; Internet Explore, Netscape Navigator, et al.
7. Download and install your desired Networking Applications.

Software Available

The following software will be provided by University Computing & Information Services (UCIS):

• Netscape Communicator
• Microsoft Internet Explorer
• CRT (telnet remote host connection software)
• Absolute FTP (file transfer software)

Student Support

ResNet students will have access to support through BraveTech Technicians, on-campus students trained and supported by the Client Services division of University Computing and Information Services. Students needing support will contact the UCIS Help Desk at 910.521.6260, and a BraveTech Technician will be assigned. If you leave a voicemail message, please clearly state your name and contact information.

Terms and Conditions

Users of UNC Pembroke’s computing services must abide by the Computer and Network Use policies, which are intended to preserve the utility and flexibility of the system, to protect the privacy and work of students, faculty, and staff, and to preserve the right to access the international networks to which UNCP’s systems are connected. Failure to comply with the guidelines will result in, at minimum, termination of service.

It is recommended that students keep their systems up-to-date with the latest patches and updates. Anti-virus software should be running on all systems and should always be up-to-date. If it is determined that a system is propagating virus or malware of any type, network access will be denied.

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Updated: Friday, October 26, 2007

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