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Contact Information

Disability Support Services
PO Box 1510
Pembroke, NC 28372

Phone/Voice: 910.521.6695
Fax: 910.521.6891
TTY: 910.521.6490
Email: dss@uncp.edu

Location: D.F. Lowry Building, Room 111
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Documentation guidelines for people with Mobility Impairments

Students who are requesting Disability Support Services (DSS) from the University of North Carolina at Pembroke are required to submit documentation to verify eligibility under the ADA of 1990 and Section 504 of the Rehabilitation Act of 1973. Students must provide documentation that meets the University’s guidelines to become eligible for services. The following guidelines are provided in the interest of ensuring that the documentation is complete and appropriate.

1. The documentation must include a clear statement of the medical diagnosis of the physical condition or impairment. It must also include the rationale for this diagnosis. This can include a letter from a physician and/or a rehabilitation counselor. The documentation must be made and signed by a medical practitioner who is 1) not immediately related to the student, and 2) licensed/certified in the area for which the diagnosis is made.

2. The evaluation must have been completed within the past three years. Please include the date of the last medical visit if different from the evaluation date.

 

3. Documentation data should include the history of the physical condition or impairment, including date of onset.

4. If the disability includes a sensory impairment that is not readily apparent, further information may be requested.

5. Explanation of specific substantial limitations related to the physical condition or impairment, especially those related to attending a post-secondary educational institution (i.e., taking notes, test taking, reading, accessibility needs) and the impact on educational performance.

6. A description of treatments and assistive devices with estimated effectiveness in minimizing the impact of the physical condition or impairment (i.e. corrective lenses, prosthesis, speech communication devices).

7. Information on medication (i.e. side effects, results if not taken, how often to be taken), prognosis and anticipated duration of limitations of the physical condition or impairment.

8. If assessment data is used, a comprehensive summary must include:

  • Names of the assessment instruments used
  • Quantitative and qualitative information which supports the diagnosis
  • The areas of educational impact and the severity of the condition
  • Previous history of the disability and verification of any previous testing
  • Record of prior accommodations or auxiliary aids
  • Recommendations for accommodations with explanation for the recommendation
  • Notation of medications prescribed, if any, and potential impact on learning
  • Additional observations or recommendations which could assist us in adequately serving the student
  • The names, titles, addresses, and phone numbers of the evaluator(s), as well as date(s) of testing
  • Names of the assessment instruments used

A comprehensive summary may include a Summary of Performance (SOP) as supportive evidence to substantiate a disability.

9. If there is a secondary impairment, clear diagnostic data and information must also be included. An example of this would be a learning disability, a visual impairment and a medical condition.

The aforementioned guidelines are provided so that DSS can respond appropriately to the individual needs of the student. The final determination for providing appropriate and reasonable accommodations rests with Disability Support Services. All documentation is confidential.

Please submit documentation and/or inquiries to:

Disability Support Services
The University of North Carolina at Pembroke
Disability Support Services
PO Box 1510
Pembroke, NC 28372-1510
Phone/Voice: (910) 521-6695
Fax: (910) 521- 6891
TTY: (910) 521-6490
Email: dss@uncp.edu

Once you obtain an assessment report that meets the guidelines provided:

1. You must submit documentation to Disability Support Services.
2. You must complete the Student Intake form.
3. Disability Support Services staff will review your documentation; we will then send you a letter that explains the decision reached.
a. If your documentation does not meet the University’s guidelines, additional information may be requested at the students’ expense.
b. If your documentation does meet the University’s guidelines, you will be advised to schedule an appointment with DSS to begin working with this office.

 

Revised 9/07

 

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PO Box 1510 Pembroke, NC 28372-1510 • 800.949.UNCP (8627) • 910.521.6000