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minutes - june 1, 1999

Chavis University Center, Room 251 at 2:30 PM

June 1, 1999

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Call to Order: Mr. Ron Bullard called the meeting to order at 2:30 PM

Roll Call: Members Present: Foncell Baker, Sharon Bien, Scott Bigelow, Lois Bullard, Ronald Bullard, Tony Chavis, Jeannie Davis, Abdul Gahaffer, Wanda Hammonds, Brenda Jacobs, Tonya Locklear, Angie Revels, Nancy Starnes and Gary Strickland, Alternate--Gale Sampson

Members Absent: Fran Oxendine--Alternate

Approval of Minutes: Minutes from May 4, 1999 meeting were approved

Committee Reports:

Constitution Committee

• Ms. Starnes discussed in brief the Chancellor's memorandum of May 18 regarding the Staff Council Constitution and noted the need to address again the time allotted to Council--4 hours once a month for any Staff Council business, including committee work is the total time allowed council members. The Constitution Committee will direct a response to Dr. Meadors in July 1999 regarding the May 18 memorandum.

Election Committee

• No Report

Employee Recognition Committee (ERC)

• Announced Yard Sale to be held June 12 from 7:30 - 11:00
• There are six vacant seats on the ERC Committee. Ms. Davis relates that 15 UNC P staff has agreed to serve on the ERC and a memo listing these individuals is being sent to all SPA/Non-teaching EPA Staff for their individual vote. Nominations, when returned to Ms. Davis, will be compiled and counted to reflect the six top vote getters. The top vote getters will fill the vacant seats and begin their tenure at the June 22 meeting of the ERC.
• June 22 meeting of ERC--elect Secretary/Treasurer and planning session for the Summer Dessert Break.

Publication Committee

• Mr. Bigelow reports that the UNC P Staff Council web site has been finished. Council voted to accept the web site and asked Mr. Bigelow to contact Computer Center and request appropriate linking. Also, he relates that he has been contacted by the Time Capsule Committee with their request for a submission from the Staff Council for inclusion in the next capsule. The capsule is scheduled for encapsulation June 23, 1999 at 9:00 AM, Front Entrance, Sampson-Livermore Library. Mr. Ron Bullard has been asked to speak at the June 23 ceremony.
• Ms. Tonya Locklear presented a draft of the first Staff Advocate Newsletter. Plans are to distribute the newsletter in July.

Personnel Committee

• Ms. Lois Bullard asked that In-Range Adjustment Procedure be placed on the July agenda for discussion and development of procedures to implement In-Range Salary Adjustments.

Special Orders

Goal Setting

• Mr. Bullard addressed this item with the observation that Staff Council celebrates approximately 200 years of combined service to UNC Pembroke and as a result feels that the Council should have a voice and be part of the day-to-day operations, activities, etc. at the University.

Goals are listed below as presented:

• Compensation Salary Study--applauded as a goal for Staff Council. The Study would compare salaries UNC-wide and assure salary equity. Flexibility monies can be used for salary increases.
  
  
• Staff Representation at Commencement, Convocation and other campus events.
• Enhance and further magnify Campus Communication. It was voiced that there is a real need to magnify and discover more effective means of communication to staff. Appearances are that Supervisors often fail to convey information to their staff. The council endorsed this suggestion. Several ideas were presented and will be pursued further by the Council.
• Evaluations--suggestion and exploration of a means for staff to evaluate supervisory personnel, with feedback, was positively received by Council as a viable Staff Council Goal.
• Have a Council member sit-in as an observer at Board of Trustees meetings, as is being done by the Faculty Senate.
• Improve level of communication and professional courtesy shown to staff by administration.
• Adequate operating budget that is controlled by the Staff Council
• Supervisory attendance at Training Sessions--supervision has a direct and vital impact on the individuals they supervise and should be accountable and aware of any and all information that can potentially benefit their support staff.
• Appoint Contact person(s)--Individuals appointed by Council to assist and advise staff that need information and/or direction in the resolution of job-related difficulty.
• Job Descriptions--mandate that job descriptions be regularly updated to reflect current duties. Ms. Lois Bullard addressed this suggestion and shared with Council that this was a requirement that is already in process and will be implemented in the near future.
• Program for New Employees--send letter of welcome to all new staff along with pertinent information regarding UNC P policies, newsletter, where and how to get information, etc. Mr. Ron Bullard has access to listing of new hires.

The Council mutually agree regarding the aforementioned Staff Council Goals and Objectives and will call a Special Staff Council Meeting in June to prioritize the list and elaborate on the objectives.

Unfinished Business

Election Committee review Constitution regarding Term in Office

• Mr. Scott Bigelow is to research and review this matter for clarification and report his findings to the Committee in July.

New Business

• SACS Survey--Council discussed and noted that the SACS Staff Survey echoes the concerns the Staff Council is endeavoring to present to the administration. The Council agreed that the Survey is a valuable asset that can and should be used as a means of confirmation regarding presenting concerns.

Chancellor's May 18 Memorandum--see Constitution Committee Report Page #1.

Miscellaneous items of interest--Mr. Gary Strickland shared with Council student/worker ratio at UNC -Chapel Hill versus UNC Pembroke. At UNC- Chapel Hill the ratio is 1.7 students to 1.0 worker, whereas at UNC Pembroke the ratio is 7.6 students to 1.0 workers. Council noted that comparisons need to be done with universities of comparable enrollment.

Memorial Day Off--several persons voiced their desire to change the policy regarding Memorial Day. Currently Memorial Day is celebrated in December in conjunction with the Christmas Holiday. Ms. Revels shared that the policy to work on Memorial Day was determined by survey results and that a new survey would need to be conducted to effect change.

Announcements:

Mr. Bullard will call a Special Meeting of Council in June to prioritize Staff Council Goals and Objectives. Also, the Chair announced his intention to invite Dr. Meadors to our July 1999 Staff Council Meeting.

Adjournment: 4:10 PM

Respectfully submitted,

Sharon Bien, Secretary/Treasurer

Updated: Monday, October 8, 2007

Returns to Minutes

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