The purpose of this guide is to ensure a consistent look to events added to the University Calendar. Updated January 29, 2008.

Description of Calendars | Adding Events | Cancelled or Postponed Events | For More Information
Appendix A: Department Names (Academic | Administrative) | Appendix B: Building/Landmark Names

DESCRIPTION OF CALENDARS

• Master - lists all events on the University Calendar. When Calendar Managers add an event to other calendars in the University Calendar, the event is automatically added to the Master calendar.
• Academic - lists academic-related events, deadline, etc., such as the Academic Calendar.
• Administrative - lists academic-related events, deadline, etc., such as the end of the fiscal year and Human Resources training.
• Alumni - lists alumni-related events such as homecoming and chapter meetings.
• Arts and Entertainment - list arts and entertainment-related events such as events at GPAC, the Moore Hall Series, and Student Activities events.
• Athletics - lists athletic events
• Faculty and Staff - listed events and deadlines pertinent to faculty and staff.
• Student Life - list student life-related events, such as athletic events, and Student Activities and GPAC events.
• Note: an event should be added to all calendars to which it pertains.

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ADDING EVENTS

• ALL CAMPUS EVENTS ARE REQUIRED TO BE ADDED TO THE UNIVERSITY CALENDAR
• Campus managers have rights to all calendars. No calendar belongs to an individual department.
• However, only athletic events are to added to the Athletic calendar. Also, only the Director of Special Events should add events to the Chancellor's calendar.
• When adding an event, select the calendar(s) to which the event should be added. (Ex. an athletic event could be added to the Athletics, Alumni and Student Life calendars)
• All events are automatically added to the Master Calendar.
• Events like Commencement need only to be added to the Master Calendar.
• Event Titles
  • Use short event titles (if possible). (Ex. In title, refer to GPAC as GPAC. In event description, state Givens Performing Arts Center.) A few exceptions: in event title, spell out Board of Trustees and Board of Governors.
    • Ex. GPAC presents Spike Lee
  • Use quotations for play titles, not performers. Ex. “In The Mood” and Spike Lee.
  • If the event is a workshop, include workshop in the title. Ex. Workshop: Beating the College Blues.
  • Athletics
    • Women’s Volleyball vs. Francis Marion (for home games)
    • Women’s Volleyball at Francis Marion (for away games)
• Event Description
  • Leave "Wrapped" selected. Do not select "Pre-formatted."
  • Include fee for admission (if any), other phone numbers (if necessary) and who is invited.
  • Department Names
    • When referring to campus departments/programs, refer to them by the name in Appendix A.
  • Proper Titles
    • Use Chancellor Allen C. Meadors (single), Chancellor and Mrs. Meadors (couple) and Dr. Tommy Hawk (Dr. is optional). Do not use Mr., Mrs. or Ms. before name.
  • Phone numbers should use the area code and prefix. Ex. 910-521-6000.
  • Email addresses should use lowercase letters. (Ex. tommy.hawk@uncp.edu)
• Location
  • Building/landmark names: when giving the location of an event, refer to the name of the building/landmark in Appendix B.
  • When giving the location or building and room number, use building name in Appendix B and Rm. XXX. (Ex. Old Main Rm. 256, Chancellor’s Dining Room in the University Center)
• Web Address
  • Ex. http://www.uncp.edu/gpac/ . Do not include index.htm
• Calendar
  • Select the appropriate calendar(s) while pressing the Ctrl or Shift keys.
• Don’t forget to add Contact Person and Contact Email when adding event. Add the actual contact person. Email addresses should use lowercase letters. Ex. tommy.hawk@uncp.edu
• Color schemes – use the following colors for certain events.
  • Dark Green – Chancellor’s events
  • Red – campus closed due to holiday
  • Dark Blue - Human Resources' events
  • Black – all other campus events
• Event Change Notification: each time the event is changed, an email is sent to addresses added to this field.
• Policing the University Calendar
  • If you see something that is incorrect or should not be on the University Calendar, contact the division that added event.
  • Duplication of Events: check the calendar before adding events that may added by other calendar managers.
  • Check the calendar weekly.
  • Approve only events for your department or division.
• Event Submission Form (PDF - requires Adobe Reader)

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CANCELLED, POSTPONED OR RESCHEDULED EVENTS

• Do not remove a cancelled or postponed event from the calendar.
• Change the title to reflect the change. Add cancelled or postponed in all caps. (Ex. Pembroke Day – POSTPONED)
• Change the description (time, location, etc)
• Add rescheduled event to calendar.
• Only exception is a student organization meeting. Meeting may be deleted from calendar and just rescheduled.

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FOR MORE INFORMATION

• Contact University and Community Relations at 910.521.6249 or relations@uncp.edu.

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APPENDIX A: DEPARTMENT NAMES (Academic | Administrative)

• Academic
  • Accounting and Information Technology
  • Air Force ROTC
  • American Indian Studies
  • Army ROTC
  • Art
  • Biology
  • Center for Adult Learners
  • Chemistry and Physics
  • College of Arts and Sciences
  • Economics and Finance
  • English, Theatre and Languages
  • First American’s Teacher Education Program
  • Graduate Studies
  • Health, Physical Education and Recreation
  • Higher Ground Outdoor Programs
  • History
  • Honors College
  • Institutional Review Board
  • Management, Marketing and International Business
  • Mass Communications
  • Mathematics and Computer Science
  • Music
  • Nursing
  • Philosophy and Religion
  • Political Science and Public Administration
  • Psychology and Counseling
  • Public Administration Program
  • School of Business
  • School of Education
  • Social Work
  • Sociology and Criminal Justice (or individually as Sociology or Criminal Justice)
  • Teacher Education Program
  • Teaching Fellows
  • University-School Programs
  • WNCP-TV
• Administrative
  • Academic Affairs
  • Accounts Payable
  • Admissions (Undergraduate Admissions)
  • Advancement
  • Advisement and Retention
  • Alumni Relations
  • Athletics
  • Bookstore
  • Bursar
  • Business Affairs
  • Business Services
  • Career Services
  • Cashier
  • Center for Adult Learners
  • Center for Sponsored Research and Programs
  • Chancellor
  • College Opportunity Program
  • Continuing Education and Distance Education
  • Controller
  • Counseling and Testing
  • Disability Support Services
  • Donor Relations
  • Education Technology Center
  • Enrollment Management
  • Facilities Planning and Construction
  • Family Life Center
  • Financial Aid
  • Financial Planning and Budgeting
  • Givens Performing Arts Center
  • Graduate Studies
  • Health Careers Access Program
  • Health Careers Opportunity Program
  • Housing
  • Human Resources
  • Institutional Effectiveness
  • Interactive Video Facility
  • International Programs
  • International Student Services
  • Intramurals Program
  • Livermore Library
  • Media Center
  • Minority Affairs
  • Multicultural Center
  • Native American Resource Center
  • Outreach
  • Payroll
  • Physical Plant
  • Police and Public Safety
  • Post Office
  • Printing
  • Purchasing Services
  • Regional Center for Economic, Community and Professional Development
  • Registrar
  • Sponsored Programs Financial Management
  • Student Accounts
  • Student Activities
  • Student Affairs
  • Student Health Services
  • Summer School
  • Teaching and Learning Center
  • TRIO Programs
  • University Attorney
  • University and Community Relations
  • University Center
  • University Computing and Information Services
  • University Dining
  • Writing Center

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APPENDIX B: BUILDING/LANDMARK NAMES

• Arrowhead
• ATM
• Baptist Student Union (BSU)
• Belk Athletic Complex
• Belk Hall
• Bert’s
• Business Administration Building
• Business Services
• Chancellor’s Dining Room in the University Center
• Chancellor’s Residence
  • Chancellor’s Residence Backyard
• Cox Field (baseball)
• D.F. Lowry Building
• Dial Building
• Dining Hall
• Dogwood Building
• Education Center
• Faculty Lounge in the University Center
• Givens Performing Arts Center (GPAC)
• Information Kiosk
• Jacobs Hall
• Jones Athletics Center
• Livermore Library
• Locklear Hall
• Lowry Bell Tower
• LRA Field (softball)
• Lumbee Hall
• Moore Hall
• North Hall
• Nursing Building
• Old Main
• Oxendine Science Building
• Outdoor Education Center
• Pinchbeck Building
• Pine Hall
  • Pine Hall Lounge
• Quad, The (The Quad)
• Sampson Building
• Sirius and Mimosa
• Statue of Hamilton McMillan
• Student Health Services
• Tennis Courts
• Tommy Statue
• University Center
  • Chancellor's Dining Room in the University Center
  • Faculty Lounge in the University Center
  • University Center Lawn
  • University Center Lounge
• University Center Annex
  • University Center Annex Assembly Room
  • University Center Annex Lobby
• University Courtyard
• University Village
• Water Feature and Amphitheater
• Wellons Hall
• West Office Building
• West Hall

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