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Refund Policy

Controller's Office Policy CO 06 95 Revised April 2008

Purpose: The Refund Policy (effective May 15, 2002) is used to determine a student's eligibility for a refund when there is a change in the student's status regarding tuition, required fees, housing, and food services; i.e., withdrawal, drop in hours, moving on or off campus, etc.

Scope:  Applies to all current and incoming new students of The University of North Carolina at Pembroke.

Policy: (This policy is subject to change.)

A. Tuition and Fees:

WITHDRAWALS: Tuition and fees, including room and board will be refunded per the following schedules, provided a student officially withdraws from the University.

    Fall and Spring Semesters

Prior to first day of classes                                          100% of fees paid
1 through 12 calendar days                                           90% of fees paid
13 through 30 calendar days                                         50% of fees paid
31 through 60 calendar days                                         25% of fees paid
after 60 calendar days                                                   no refund

    First, Second, and Special Five (5) Week Summer Sessions

         Prior to first day of classes                                            100% of fees paid
         1 through 9 calendar days                                               50% of fees paid
          after 9 calendar days                                                     no refund

    Intra Session

          Prior to first day of classes                                            100% of fees paid
          1 through 6 calendar days                                               50% of fees paid
          after 6 calendar days                                                      no refund

We begin counting calendar days with the first official day of classes (not the first day of particular classes). A completed withdrawal form must be filed with Student Accounts Office in the Controller's Office.  Forms for withdrawal during the first six weeks of the semester, the first 9 calendar days of first and second summer sessions, and the first 6 calendar days of intra session may be obtained from the Registrar's Office. After these times, forms may be obtained from the Office for Academic Affairs.

REDUCING HOURS: Students who officially drop from full-time to part-time status or those who drop to a lower block of credit hours will receive a refund equal to the difference between the amount paid and the charge for the block of hours for which the student is officially registered at the end of the registration (drop/add) period.

Refunds for withdrawing or reducing hours will be processed after the registration period. Allow two weeks for processing of any refund. A student receiving financial aid will not receive a refund until the Financial Aid Office determines if any funds from an awarding agency must be returned.  If a return is required, withdrawal may result in a student liability to the University.

B. Room Deposit:

The University will refund all but $25 of the room deposit to incoming new students if written cancellation is received by July 31st, preceding the fall semester and November 30, preceding the spring semester.

The $125 room deposit (less damages and/or any other financial obligations owed The University of North Carolina at Pembroke) will be refunded to established residents provided the resident submits written cancellation by November 30, preceding the spring semester and by July 15, preceding the fall semester. Established residents must follow check-out procedures as detailed in the Student Handbook to ensure an appropriate refund of the room deposit.

If a student withdraws from the University prior to mid-semester, the room deposit will be forfeited. If a student withdraws after mid-semester, the room deposit (less damages if any) will be refunded, provided check-out procedures have been followed.

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