Policies and Regulations
Policies and Regulations
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REG 07.45.01 - Disposal of Computer Equipment

NOTICE: This policy/regulation is presented in its format as of the date of posting to this website. The university is in the process of conducting a thorough review of all its policies and regulations. This policy has not yet been reviewed/vetted in accordance with REG 01.20.01.

Authority:  Vice Chancellor for Finance and Administration


  • First issued: 2003. 
  • Revised: September 2, 2009.

Related Policies:

Additional References:

Contact Information: Associate Vice Chancellor for Information Resources and CIO, (910.775.4355)


1.1 Proper disposal of UNCP computer equipment is essential to ensure the security of the data contained on the equipment. The university is responsible for protecting data as defined under other university policies. UNCP is also responsible for maintaining an accurate inventory of computer assets and this policy provides appropriate asset management of computing resources.


2.1 Before any UNCP computer equipment may be reassigned to another individual, sold or is disposed of by any other method, the Division of Information Technology (DoIT) must certify the components ready for disposal or reassignment. There are two primary purposes for this certification: 1) improper disposal of electronic components poses a serious threat to the environment, and 2) the improper preparation of storage devices for disposal can lead to inadvertent disclosure of confidential business or personal information, which UNCP may be required to keep confidential as a matter of law.

2.2 DoIT has procedures in place for the proper preparation and certification that computer equipment is ready for assignment to other personnel or other forms of disposal. Faculty, staff or departments wishing to assign a computer system to another person, surplus the equipment, or otherwise dispose of the equipment must obtain a certificate of readiness from DoIT.


3.1 Persons in violation of this policy are subject to a full range of sanctions, including, but not limited to, the loss of computer or network access privileges, disciplinary action, and dismissal from The University of North Carolina at Pembroke. Any sanctions against employees will be imposed through procedures consistent with any applicable state regulations. Some violations may constitute criminal or civil offenses, as defined by local, state and federal laws and the university may prosecute any such violations to the full extent of the law.