NOTICE: This policy/regulation is presented in its format as of the date of posting to this website. The university is in the process of conducting a thorough review of all its policies and regulations. This policy/regulation has not yet been reviewed/vetted in accordance with REG 01.20.01.
Authority: Vice Chancellor for Academic Affairs
- First issued: October 2012
- Last revised: June 25, 2014
Contact Information: Provost and Vice Chancellor for Academic Affairs, 910-521-6211
1. GUIDELINES FOR CHILDREN IN THE WORKPLACE OR CLASSROOM
1.1 The University of North Carolina at Pembroke (UNCP) recognizes the importance that families fulfill in the lives of employees and students. These guidelines address and outline the circumstances under which it is appropriate to bring non-student, minor children to the workplace or classroom. As used in these guidelines, the term “non-student, minor child” means a minor child who is not enrolled in classes at UNCP. In addition, the term “parent” means any employee or student who has responsibility for a non-student, minor child while in the workplace or classroom regardless of the employee’s or student’s relationship to the child.
1.2 In general, the workplace and the classroom are not appropriate places for non-student, minor children to be present on a frequent or continuing basis.
1.3 All exceptions to this general rule are subject to review by appropriate university officials and must address the factors set forth in Sections 1.3 and 1.4. Exceptions to this general rule include:
1.3.a. minors who are enrolled as students at UNCP;
1.3.b. officially sponsored institutional programmatic activities for non-students and minor children with appropriate adult supervision;
1.3.c. brief visits to introduce a child(ren) to co-workers, provided the employee supervises the child(ren) at all times during the visit;
1.3.d. special occasions that are employer-sanctioned and at which attendance by children is encouraged;
1.3.e. exceptional circumstances when common sense would dictate that it is more efficient for the employee or student to bring the child into the workplace or classroom (e.g., following or before a physician’s appointment); and
1.3.f. in the event of an emergency, and if there are no other alternatives, parent employees may have children present in the workplace for brief periods of time provided the parent obtains the immediate supervisor’s prior approval. Similarly, in the event of an emergency, and if there are no other alternatives, parent students may have children present in the classroom for brief periods of time provided the parent obtains the instructor’s prior approval. Such arrangements are only to be temporary in nature and may be granted only in circumstances where the employee and supervisor or the student and professor have considered and satisfactorily addressed the factors set forth in Section 1.4 below. When authorized, the parent employee/student must supervise the child(ren) at all times and should not leave such child(ren) in the custody of another university employee or student, even for brief periods of time.
1.4 The exceptional circumstances under which children may be brought into a particular workplace or classroom setting should be established in a discussion between the employee and supervisor or the student and instructor, respectively, taking into account the following factors:
1.4.a. whether the parent is willing to accept full responsibility for the child’s safety and for any damage to property or injury to persons that is caused by the child’s presence;
1.4.b. the extent to which the child’s presence creates a potential danger to the child, exposes the child to language or material unsuitable for a minor, or exposes the university to liability must be considered. The child’s safety and protection must be primary concerns for parents, supervisors and the university;
1.4.c. the extent to which the child’s presence poses a risk of breach of confidentiality with respect to information in the workplace;
1.4.d. the extent to which the child’s presence disrupts or has the potential to disrupt the environment and/or creates an atmosphere that is not conducive to achievement of the specific goals and objectives of the workplace or classroom;
1.4.e. whether the parent agrees to assume responsibility for the child at all times and to ensure that the child’s presence does not disrupt his or her work or interfere with workplace or classroom activities;
1.4.f. whether the parent agrees to supervise the child at all times and agrees that he or she will not leave the child with another employee; and
1.4.g. such other factors as the supervisor or instructor deems appropriate.
1.5 Children are not permitted as visitors in work or classroom areas with high-risk safety and/or confidentiality concerns unless prior permission from an appropriate university authority is obtained. Examples of high-risk areas include, but are not limited to: the power plant, student health services, laboratories, construction zones, and food preparation areas. Short-term visits to these areas may be authorized for approved guided tours or other reasons if permission is obtained and appropriate precautionary measures are taken.