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Office of the Provost and Academic Affairs
PO Box 1510
Pembroke, NC 28372
Phone: 910.521.6211
Fax: 910.521.6854
Email: provost@uncp.edu
Location: Lumbee Hall, Room 438
Campus Map
1998-99 faculty handbook
TABLE OF CONTENTS
PREFACE AND EQUAL OPPORTUNITY STATEMENT
1-2 ACCREDITATION AND MEMBERSHIP
2 ORGANIZATION AND ADMINISTRATION
2-1 HISTORY OF THE UNIVERSITY OF NORTH CAROLINA
2-4 GENERAL ADMINISTRATION
THE UNIVERSITY OF NORTH CAROLINA
2-5 BOARD OF TRUSTEES
THE UNIVERSITY OF NORTH CAROLINA AT PEMBROKE
2-6 OFFICERS AND ADMINISTRATION OF
THE UNIVERSITY OF NORTH CAROLINA AT PEMBROKE
2-6.1 Provost and Vice Chancellor for Academic Affairs
2-6.2 Vice Chancellor for Student Affairs
2-6.3 Vice Chancellor for Business Affairs
2-6.4 Vice Chancellor for Development and University Relations
2-6.5 Legal Assistant to the Chancellor
2-6.7 Director of Planning and Institutional Research
2-6.9 Director of Regional Center for Economic, Community & Professional Development
2-7 OFFICE FOR ACADEMIC AFFAIRS
2-7.1 Associate Vice Chancellor for Academic Affairs
2-7.2 Assistant Vice Chancellor for Academic Affairs
2-7.3 Dean of Graduate Studies
2-7.4 Director of Teacher Education
2-7.5 Director of University-School Services
2-7.6 Director, Office of Grants
2-7.7 Director of Continuing Education and Summer Session
2-7.8 Director of Library Services
2-7.9 Director of College Opportunity Program
2-7.12 Director for Office of University Computing and Information Services
2-7.13 Director of Student Support Programs
2-7.14 Director/Curator of the Native American Resource Center
2-7.16 Director of Media Center
2-7.17 Director of School and Program Services
2-7.18 Director of Instructional Technology (for Teacher Education)
2-7.19 Director of the Teaching Fellows Program
2-7.20 Coordinator of Freshman Seminar and Academic Advisement
2-8 OFFICE FOR STUDENT AFFAIRS
2-8.1 Assistant Vice Chancellor for Student Affairs
2-8.3 Director of Student Activities
2-8.4 Director of University Center
2-8.5 Director of Counseling and Testing Center
2-8.6 Director of Career Services
2-8.7 Director of Financial Aid
2-8.8 Executive Director of Givens Performing Arts Center
2-9 OFFICE FOR BUSINESS AFFAIRS
2-9.2 Director of Financial Planning and Budgets
2-9.3 Director of Business Services
2-9.5 Director of Physical Plant
2-9.6 Director of Food Services
2-9.7 Printing Department Manager
2-9.10 Bursar/Systems Accountant
2-10 OFFICE FOR DEVELOPMENT AND UNIVERSITY RELATIONS
2-10.1 Director, Office of Alumni Relations and Annual Fund
2-10.2 Director, Office of Development
2-11 FACULTY EVALUATION OF ADMINISTRATORS
2A-1 Guiding Principles for Faculty Evaluation of Administrators
2A-2 Criteria for Faculty Evaluation of Administrators
2A-3 Policies and Procedures for Faculty Evaluation of Administrators
2A-4 Schedule of Faculty Evaluations of Administrators by the Faculty Senate
Figure 2A.1 Chancellor Evaluation Form for Faculty
Figure 2A.2 Office of the Chancellor: Collective Evaluation Form for Faculty
Figure 2A.3 Provost and Academic Vice Chancellor Evaluation Form for Faculty
Figure 2A.4 Officers for Academic Affairs: Evaluation Form for Faculty
Figure 2A.5 Vice Chancellor & Officers for Business Affairs: Evaluation Form for Faculty
Figure 2A.6 Dean of Graduate Studies: Evaluation Form for the Faculty
Figure 2A.7 Vice Chancellor & Officers for Student Affairs: Evaluation Form for Faculty
Tenure Policies and Regulations of The University of North Carolina at Pembroke
3-1 FREEDOM AND RESPONSIBILITY IN THE UNIVERSITY COMMUNITY
3-2 ACADEMIC FREEDOM AND RESPONSIBILITY OF FACULTY
3-5 DUE PROCESS BEFORE DISCHARGE OR THE IMPOSITION OF SERIOUS SANCTIONS
3-6 NONREAPPOINTMENT OF FACULTY MEMBERS ON PROBATIONARY TERM APPOINTMENTS
3-7 TERMINATION OF FACULTY EMPLOYMENT
3-10 UNC PEMBROKE GUIDELINES FOR PHASED RETIREMENT PROGRAM
3-10.1 General limitations on number
of Eligible Faculty Members who may participate
3-10.2 Description of limitations
set because of financial exigency
3-10.3 Description of limitations
set because of academic program compromise
3-10.4 List of eligible and ineligible
tenured faculty
3-10.5 Number of years participants
will be allowed to remain on phased retirement
3-10.6 Detailed description of the
procedures UNCP will use to inform Eligible Faculty Members about
the Program
3-10.7 Detailed description of procedures
used to accept, review and approve applications
3-10.8 General Guidelines for the
UNC Pembroke Half-time Work Plan for Eligible Faculty Members
3-10.9 List of Institutional Officers
Authorized to Answer Questions about the Program
3-10.10 List of benefits, privileges,
and services in which individual Program participants may continue
3-10.11 Letter to Candidates/Participants
3-10.12 SUMMARY UNIVERSITY OF NORTH
CAROLINA PHASED RETIREMENT
3-10.13 UNIVERSITY OF NORTH CAROLINA
PHASED RETIREMENT APPLICATION AND REEMPLOYMENT AGREEMENT
3-10.14 UNIVERSITY OF NORTH CAROLINA
PHASED RETIREMENT PROGRAM GENERAL RELEASE
3-11 POLICY STATEMENT ON EXTERNAL PROFESSIONAL ACTIVITIES OF FACULTY AND OTHER PROFESSIONAL STAFF
3-11.1 SECTION 1.UNIVERSITY POLICY
3-11.3 SECTION 3.PROCEDURES GOVERNING EXTERNAL PROFESSIONAL ACTIVITY FOR PAY
3-11.4 NOTICE OF INTENT TO ENGAGE IN EXTERNAL PROFESSIONAL ACTIVITIES FOR PAY
3-13 POLICY FOR PROMOTION OF NONDOCTORAL FACULTY
3-14 TENURE AND PROMOTION CRITERIA
4-1 ACADEMIC POLICIES AND PROCEDURES
4-1.1 CONSIDERATIONS FOR TENURE, PROMOTION, AND MERIT INCREASES
4-1.2 RENEWABLE TERMS FOR DEPARTMENT CHAIRS
4-1.3 SUPPORT FOR FACULTY RESEARCH
4-1.4 LEAVES OF ABSENCE AND ABSENCES FROM CLASS
4-1.5 FACULTY GRIEVANCE PROCEDURE
INITIAL PROCEDURES
PROCEDURE FOR REVIEW
PROCEDURE AFTER THE HEARING
4-1.7 TEACHING LOAD AND SERVICE RESPONSIBILITIES
4-1.9 RENEWAL OF GRADUATE STATUS
4-1.10 PART-TIME FACULTY POLICIES
4-1.11 OFFICE OF CONTINUING EDUCATION
4-1.13 UNIVERSITY CONVOCATIONS
4-1.15 UNIVERSITY POLICIES GOVERNING EMPLOYEE INVOLVEMENT IN POLITICAL CANDIDACY AND OFFICEHOLDING
4-1.16 UNIVERSITY AWARDS COMMITTEE
4-1.18 RETIRED FACULTY (With or Without Emeritus Designation)
4-1.19 ADOLPH L. DIAL ENDOWED AWARDS
4-2 SALARY, PAYROLL, AND BUSINESS INFORMATION
4-2.1 SALARY AND PAYROLL POLICIES
4-2.2 TRAVEL REIMBURSEMENT/REGULATIONS
4-2.3 VEHICLE AUTHORIZATION AND USE
4-2.5 AMERICAN EXPRESS CHARGE CARD PROGRAM
4-3 MATTERS CONCERNING STUDENTS AND INSTRUCTION
4-3.2 CLASS ATTENDANCE (Undergraduate)
4-3.8 FACULTY PUBLICATIONS POLICY
4-3.13 UNDERGRADUATE GRADE APPEAL PROCESS
4-3.14 CLASSIFICATION OF STUDENTS
4-3.16 GRADING AND ACADEMIC ELIGIBILITY
4-3.18 WITHDRAWAL FROM THE UNIVERSITY POLICY
4-3.20 QUALITY POINT AVERAGE AND SCHOLASTIC STANDING
4-3.21 MINIMUM SCHOLASTIC REQUIREMENTS
4-3.23 CHANCELLOR'S SCHOLARS PROGRAM
4-3.24 HONORS/CHANCELLOR'S LIST
4-3.29 GENERAL EDUCATION ADVISORY COMMITTEE
4-3.32 DRUG ABUSE EDUCATION AND PREVENTION POLICY
4-3.33 SEXUAL HARASSMENT POLICY
4-3.34 SEXUAL ASSAULT PHILOSOPHY
4-4 FACILITIES AND SERVICES FOR FACULTY
OFFICE OF UNIVERSITY COMPUTING AND INFORMATION SERVICES
UNIVERSITY COUNSELING AND TESTING CENTER
FACULTY GRANTS, CONTRACTS AND COOPERATIVE AGREEMENTS
PROCEDURES FOR GRANT PROCESSING THROUGH THE OFFICE OF GRANTS
FACULTY RESEARCH AND DEVELOPMENT COMMITTEE
INSTITUTIONAL REVIEW BOARD FOR RESEARCH INVOLVING HUMAN SUBJECTS
FORMAT
GUIDELINES FOR CONSIDERATION OF CASES INVOLVING MISCONDUCT IN ACADEMIC RESEARCH
STUDENT HEALTH SERVICES CENTER
OFFICE OF UNIVERSITY RELATIONS
TUITION WAIVER PRIVILEGES FOR FACULTY
4A-1 SECTION 1. GENERAL INFORMATION AND GUIDING PRINCIPLES
4A-2 SECTION 2. FACULTY EVALUATION: PRINCIPLES AND CRITERIA
4A-2.1 Areas of Faculty Evaluation
A. Principles and Definitions
B. Criteria
1. Classroom teaching effectiveness is evaluated in terms of six broad dimensions
2. Auxiliary teaching activities
C. Documentation
1. Classroom teaching
2. Auxiliary teaching activities
4A-2.3 Evaluation of Scholarship
A. Principles and Definitions
1. Scholarly research
2. Scholarly publication
B. Criteria
1. Specialized criteria
2. General criteria
C. Documentation
A. Principles and Definitions
1. University service
2. Professional service
3. External and community service
B. Criteria
1. University service
2. Professional service
3. External and community service
C. Documentation
1. University service
2. Professional service
3. External and community service
4A-3 SECTION 3. PARTICIPANTS IN FACULTY EVALUATION: PRINCIPLES AND ROLES
4A-3.1 The Faculty Member Being Evaluated
4A-3.4 The Peer Evaluation Committee
4A-3.5 The Promotion and Tenure Committee
4A-3.6 The Faculty Evaluation Review Committee
4A-3.7 The Provost and Vice Chancellor for Academic Affairs
4A-4 SECTION 4. THE FACULTY'S EVALUATION OF UNIVERSITY ADMINISTRATION
4A-5 SECTION 5. PROCEDURES FOR EVALUATING FACULTY: GENERALCONSIDERATIONS
4A-5.2 Evaluation for Tenure and/or Promotion
4A-5.3 First and/or Second Year Evaluation for Contract Renewal and Advisory Evaluations
4A-6 SECTION 6. OPTIONAL DEPARTMENTAL EVALUATION PLAN
4A-7 SECTION 7. PROCEDURES FOR ANNUAL EVALUATION
4A-7.1 Faculty Self-Evaluation Report
A. Area Weights
1. Allocation of area weights
2. Adjustment of area weights
B. Format of Faculty Self-Evaluation Report
4A-7.2 Student Evaluations of Instruction
A. Policies for Student Evaluations
B. Collection Procedures for Student Evaluations
C. Schedule of Student Evaluations
D. Preparation of Student Evaluation Reports
4A-7.3 Annual Chair's Evaluation Report
A. Policies for Annual Chair's Evaluation Report
B. Annual Merit Salary Increase Recommendation Form
4A-8 SECTION 8. PROCEDURES AND RESPONSIBILITIES FOR PROMOTION AND TENURE OF TENURE-TRACK FACULTY
4A-8.1 Notification and Scheduling of Tenure and Promotion Evaluations
4A-8.2 Responsibilities of the Faculty Member in Relation to Tenure and Promotion
A. Forms and Documents Submitted by a Faculty Member
B. Optional External Review
C. Signing Evaluation Reports and Tenure, Promotion, and Renewal Forms; Optional Rebuttals
4A-8.3 Responsibilities of Department Chairs in Relation to Tenure and Promotion Evaluations
A. Establishment of the Peer Evaluation Committee
B. Chair's Evaluation Report for Tenure and Promotion Decisions
1. Classroom Observations
2. Summary Report of Student Evaluations
3. Chair's Evaluation Report and Recommendation
C. Discussion and Submission of Chair's Evaluation Report for Tenure and Promotion
4A-8.4 Responsibilities of the Peer Evaluation Committee
A. The Committee Chair
B. Classroom Observations
C. Optional External Review
D. The Decision Process of the Peer Evaluation Committee
E. The Peer Evaluation Committee's Report
4A-8.5 Responsibilities of the Promotion and Tenure Committee
A. The Decision Process of the Promotion and Tenure Committee
B. Recommendation of the Promotion and Tenure Committee
C. The Promotion and Tenure Committee's Report
4A-8.7 Responsibilities of the Chancellor in Relation to Promotion and Tenure
4A-9.1 First-year Contract Renewal Evaluations
4A-10 SECTION 10. PROCEDURES FOR SPECIAL EVALUATIONS OF NON-TENURE TRACK FACULTY
4A-11 SECTION 11. EVALUATION OF DEPARTMENT CHAIRS
4A-11.1 Annual Evaluations of Faculty Responsibilities
4A-11.2 Evaluation of Chair's Departmental Administrative Responsibilities
4A-11.3 Evaluations for Tenure and/or Promotion
4A-11.4 Probationary Evaluations; Advisory Evaluations
4A-11.5 Evaluation for Renewable Terms for Department Chairs
4A-11.6 Post-Tenure Evaluation of Faculty
4A-12 Evaluation of Tenured Faculty (Post-Tenure Review)
4A-12.2 Principles and Criteria
4A-12.3 Principles Governing the Roles of Individuals and Groups
4A-12.5 Forms Required for Cumulative Evaluation of Tenured Faculty
4A-12.6 Timetable for the Implementation of the Review Process
Figure 4A.1 Format for Evaluation Reports
Figure 4A.2 Peer Evaluation Committee Nomination Form
Figure 4A.3 Tenure, Promotion, and Renewal Form
Figure 4A.4 Student Evaluation of Instruction Form
Figure 4A.5 Annual Merit Salary Increase Recommendation Form
Figure 4A.6 Standard Performance Rating Scale
Figure 4A.7 Department Chair Evaluation Form
Figure 4A.8 The University of North Carolina at Pembroke Post-Tenure Evaluation Recommendation Form
Table 1 Typical Calendar of Events for Annual Evaluations
Table 2 Typical Calendar of Events for Tenure and/or Promotion
Table 3 Calendar of Events for First or Second Year Review
Table 4 Typical Calendar of Events for Post-Tenure Review
APPENDIX A THE UNIVERSITY OF NORTH CAROLINA AT PEMBROKE FACULTY CONSTITUTION
ARTICLE I. GENERAL FACULTY
ARTICLE II. FACULTY SENATE
ARTICLE III. MEMBERSHIP AND ELECTIONS
ARTICLE IV. DUTIES OF SENATORS
ARTICLE V. OFFICERS
ARTICLE VI. COMMITTEES
ARTICLE VII. MEETINGS
ARTICLE VIII. RIGHT OF FACULTY APPEAL
ARTICLE IX. REVIEW OF THE CONSTITUTION, BY-LAWS, PROCEDURES
ARTICLE X. AMENDMENT OF THE CONSTITUTION
APPENDIX B BY-LAWS FOR THE FACULTY SENATE
ARTICLE I. MEETINGS
ARTICLE II. RULES OF ORDER
ARTICLE III. ORDER OF BUSINESS
ARTICLE IV. PROPOSALS TO BE ACTED UPON BY THE SENATE
ARTICLE V. FUNCTION AND SCOPE OF OPERATIONS COMMITTEES
ARTICLE VI. FUNCTION AND SCOPE OF STANDING COMMITTEES, SUBCOMMITTEES, CONTINUING COMMITTEES AND OTHER COMMITTEES
A. FACULTY SENATE
ARTICLE VII. ELECTIONS OF DELEGATES TO THE FACULTY ASSEMBLY OF THE UNIVERSITY OF NORTH CAROLINA
APPENDIX C 1998 - 1999 FACULTY SENATE
Committee on Promotion and Tenure
Faculty Hearing Committee
University Awards Committee
Committee on Committees and Elections
Subcommittee on Academic Support Services
Subcommittee on Curriculum
Subcommittee on Enrollment Management
Subcommittee on Faculty Development and Welfare
Faculty Evaluation Review Committee
Faculty Governance Committee
APPENDIX D CHARTER OF THE FACULTY ASSEMBLY OF
THE UNIVERSITY OF NORTH CAROLINA
I. OBJECTIVES AND FUNCTIONS
II. ORGANIZATION AND RELATIONSHIPS
III. OPERATIONS
IV. RATIFICATION AND AMENDMENT OF THE CHARTER
BYLAWS OF THE FACULTY ASSEMBLY OF
THE UNIVERSITY OF NORTH CAROLINA
I. Definition of Charter
II. Members of the Assembly
III. Officers
IV. Senate Executive Committee
V. Meetings
VI. Voting
VII. Elections
VIII. Executive Committee
IX. Duties of Officers
X. Committees
XI. Operations
XII. Reports
XIII. Attendance
XIV. Amendments
APPENDIX E UNIVERSITY COMMITTEES
TEACHER EDUCATION COMMITTEE
GRADUATE COUNCIL
UNIVERSITY TECHNOLOGY COMMITTEE
APPENDIX H THE UNIVERSITY OF NORTH CAROLINA AT PEMBROKE DRUG ABUSE EDUCATION AND PREVENTION POLICY
APPENDIX I THE UNIVERSITY OF NORTH CAROLINAPOLICY ON ILLEGAL DRUGS
APPENDIX J THE UNIVERSITY OF NORTH CAROLINA AT PEMBROKE ACADEMIC HONOR CODE
SETTLEMENT OF A CHARGE OF ACADEMIC DISHONESTY
APPENDIX K SEXUAL HARASSMENT PREVENTION PLAN
APPENDIX L THE UNIVERSITY OF NORTH CAROLINA AT PEMBROKE SMOKING POLICY
APPENDIX P PATENT AND COPYRIGHT POLICIES
Updated: Thursday, May 4, 2006
© The University of North Carolina at Pembroke
PO Box 1510 Pembroke, NC 28372-1510 • 910.521.6000